Minutes of August 7, 2001 Port of Hood River Commission Meeting
Expo Center Conference Room
7:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, and Bill Lyons; Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, Mike Doke, and Laurie Borton

Absent: Commissioners Don Hosford and Bob Nichols

Media: None

President Bill Lyons called the meeting to order at 7:50 p.m.

1. INTRODUCTIONS: President Lyons asked the guests to introduce themselves. Lyons explained the format of the agenda and informed the guests they would have an opportunity to address the Commission under New Business.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: None.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.

4. APPROVAL OF MINUTES: Commissioner Bohn requested the minutes be corrected to reflect that she moved to nominate Bill Lyons as Commission president.

Motion: Move to approve minutes of the July 3 (regular), 2001 meeting as corrected.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, and Lyons
Absent: Hosford and Nichols
MOTION CARRIED

5. REPORTS:

a) Executive Director: Executive Director Harlan reported that the U.S. Army Corps of Engineers has indicated it will dredge the Port's cruise ship dock in October; a report on the July bridge inspection should be received in September; and that waterfront meetings with engineer Stu Cato and planning consultant Angelo Eaton & Associates are scheduled for later this month. Harlan further commented that he would contact Hood River Valley Parks and Recreation about an intergovernmental agreement relative to the two-month temporary usage of the track and its insurance coverage, and contact would also be made with Karl Mikkelson. Harlan reported that Oregon State Parks had not yet announced the awarding of grant monies for which the Port had applied for the River Walk Project. Tenants Freas Roofing and Signature Software have vacated the UTS portsite building. Harlan informed the Commission comments had been submitted to the City of Hood River planning director regarding the proposed C-2 zoning amendment restricting the size of commercial buildings to a maximum of 50,000 square feet. Harlan reported Hal Hiemstra of Ball Janik will be in Hood River on August 14, 2001.

Harlan commented on the success of the Gorge Games and complimented services department employee Joe Pounders and his staff for their diligent involvement.

Mike Doke reported on his contacts with freelance kiteboarding instructors regarding services being provided without concession permits, and that the windsurfing schools has requested a meeting to discuss reduced rates for the 2001 season.

b) Other: None.

6. ITEMS FROM WORK SESSION: None.

7. NEW BUSINESS:

a) Airport Dedication Budget: Staff proposed a budget of $5,000 for the ceremony renaming the airport to the Ken Jernstedt Airfield. The ceremony will take place on September 8, 2001 in conjunction with the Hood River Fly-In. A letter (attached) was provided to the Commission from the Columbia Gorge Aviation Association requesting a $2,000 donation that will be used for fuel. Guests Bernie Elsner, Denny Kendig, and Dick Clarke told the Commission the Fly-In has a potential of drawing a crowd of 80-100 aircraft from three states, and a crowd of 5,000 spectators. The Aviation Association reported some monetary donations had already been received and if the Port granted their request for $2,000 any unused money would be returned.

Motion: Move to establish a budget of $5,000.00 for the airport naming ceremony.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, and Lyons
Absent: Hosford and Nichols
MOTION CARRIED

b) Accounts Payable:

Motion: Move to approve invoices totaling $9,150 in payment of an airport sign in the amount of $2,650 to Don Roberts Signs and membership dues to Oregon Ports Group in the amount of $6,500.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, and Lyons
Absent: Hosford and Nichols
MOTION CARRIED

8. EXECUTIVE SESSION: None.

The next Commission meeting will be Tuesday, August 21, 2001 at the Expo Center Conference Room.

President Bill Lyons adjourned the meeting at 8:25 p.m.

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Minutes of August 21, 2001 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
6:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Bob Nichols; Attorney Jerry Jaques (arriving at 6:35 p.m.); from staff, David Harlan, Linda Hull, and Laurie Borton

Absent: From staff, Mike Doke and Linda Shames

Media: None

President Bill Lyons called the work session to order at 6:32 p.m.

1. MARINA LANDSCAPING: Executive Director David Harlan reported that a landscaping plan for the marina park restroom had been submitted and approved as a requirement for obtaining a Hood River County building permit. With the restroom in place the time has come to move forward with the landscaping plan as submitted. Although the project was not advertised, bids were sought and one proposal has been received. The Commission discussed a budget for the landscaping project, and requested staff verify that additional landscapers had an opportunity to submit proposals. Discussion on the marina landscaping project continued in regular session.

2. BMX TRACK: Executive Director Harlan commented on dust-related health and traffic visibility complaints the Port had received on the BMX track. The Port had also received a letter (attached) from the City of Hood River planning department advising a conditional use permit was required; the letter also advised the City had received complaints of the dust and dirt generated by the track. A needs assessment for the BMX track was recapped by President Lyons, which included irrigation, insurance, plan approval by the Port, suitability of the dirt, safety issues, and permits. Guest Karl Mikkelson stated these points could be solved in a relatively quick timeframe. Discussion on the BMX Track continued in regular session.

President Lyons closed the work session at 7:26 p.m. and opened the regular session at 7:32 p.m.

1. INTRODUCTIONS: President Lyons asked the guests to introduce themselves.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: The BMX Track was added to the agenda as an Action Item from the Work Session.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: Guest Matt Kosmata spoke on the BMX Track, stating he did not want to see the Port marina as the permanent location for the BMX track.

4. APPROVAL OF MINUTES:

Motion: Move to approve minutes of the August 7 (regular), 2001 meeting.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, and Lyons
Abstain: Hosford and Nichols
MOTION CARRIED

5. REPORTS:

a) Community College Annexation: Mike Schend, community education director for the Hood River County School District and member of the Citizens for College Annexation committee, reported that Senate Bill 466 passed but that no monies were attached to the bill. However, if there is voter approval by Wasco and Hood River County residents for the annexation, $1 million has been earmarked by the State Emergency Board for startup costs. Schend asked the Commission for its continued support and the Commission agreed to have staff prepare a second resolution for the Committee's campaign use.

b) Executive Director: Executive Director Harlan reported a mid-season meeting had taken place with the kiteboarding association and another meeting is planned at the end of the season; the Oregon Department of Transportation will be conducting another dive in September for the underwater bridge inspection; the Port may "lay berth" two cruise ships over the winter months; the Real Estate committee will be meeting within the next two weeks; and preparations are well under way for the September 8 Fly-In and airport rededication ceremony.

c) Commissioners: President Lyons reported that Commissioner Duckwall has been appointed to the Real Estate Committee and Commissioner Hosford is the alternate member. Lyons stated he is still working on other committee assignments. Lyons also commented on meetings with Senator Gordon Smith's staff, Hal Hiemstra from Ball Janik, Dave Karlson and John Gerstenberger regarding broadband and tech center issues, and Hood River city engineer Mark Lago regarding replacement of the main water line.

Commissioner Hosford inquired if the public was using the pet pick-up bags. Staff reported that maintenance is continually replacing the bags.

6. ITEMS FROM WORK SESSION:

a) Marina Landscaping:

Motion: Move to approve a budget not to exceed $9,000.00 for the marina park restroom landscaping project.
Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

b) BMX Track: President Lyons recapped the Work Session discussion then polled the Commissioners for their input on the track:

Commissioner Hosford stated he voted against the track the first time and his opinion had not changed-the Port Marina Park is not the right place and the track is not being used.

Commissioner Duckwall's opinion was that it's time to terminate the license agreement and the previously mentioned defaults were accurate. Duckwall felt the organizational structure would not get any better and would deteriorate as time went on. Duckwall could not see putting any more money into the track and that time could be better utilized looking for another location.

Commissioner Bohn stated that while Karl Mikkelson's heart and soul had been put into making the track a reality, the track was in the wrong location and the dirt should be stockpiled until Mikkelson can relocate the dirt elsewhere.

Commissioner Nichols stated he was disappointed in the progress of the track completion and reiterated that Mikkelson's heart was still in the project. Nichols complimented the community for its donation of time and material and that long-term the track would be an asset to the community. Nichols felt it would be premature of the Commission to terminate the license and Mikkelson should be allowed more time to address the issues.

President Lyons stated too many requirements of the agreement had been defaulted, that the track was never meant to be a permanent fixture on Port property and that it was time to terminate the license. Lyons reviewed the two conditions in the license agreement under which termination could occur-with seven days notice or post haste if there is any default in the agreement. Attorney Jaques advised the Commission could go either way but stated the Commission was well within its rights to terminate the license agreement immediately.

Should the decision be made to terminate the license agreement for the BMX track, Executive Director Harlan stated staff would need to determine the most cost-effective method of dirt removal and that a timeline would need to be defined for stockpiling the dirt.

Motion: Move to immediately terminate the license agreement for the BMX track, with the dirt moved to a location suitable to the Port at the Port's expense, and negotiate a reasonable time period for stockpiling the dirt that would be reclaimed by the bike community.
Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, and Lyons
Oppose: Nichols
MOTION CARRIED

7. NEW BUSINESS:

a) Real Estate Contract Payoffs:

Motion: Move to ratify President Lyons' signature on the warranty deed executing the sale of the Graf Building.
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED
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Motion: Move to authorize President Lyons to sign the warranty deed when received on the sale of a building at the John Weber Industrial Park to Power Design.
Move: Hosford
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

b) Accounts Payable: None

8. EXECUTIVE SESSION: None.

The next Commission meeting will be Tuesday, September 4, 2001 (changed to September 11 after the meeting) at the Expo Center Conference Room.

President Bill Lyons adjourned the meeting at 8:27 p.m.