Minutes of July 3, 2001 Port of Hood River Commission Meeting
Expo Center Conference Room
7:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Bob Nichols; Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, Mike Doke, and Laurie Borton

Absent: None

Media: Christopher Huggins, Radio Station Q104

Commissioner Bill Lyons called the meeting to order at 7:30 p.m.

1. OATH OF OFFICE: Commissioner-elect Fred Duckwall read the Oath of Office after which he signed the document.

2. ELECTION OF OFFICERS: Commissioner Lyons read from portions of the Port's governance policy reiterating Commissioners' responsibilities and stated in order for a member to be eligible for the office of President or Vice President, the Commissioner shall have served one previous year.

Motion: Move to nominate Bill Lyons for President.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, and Nichols
Abstain: Lyons
MOTION CARRIED

Motion: Move to nominate Don Hosford for Vice President.
Move: Duckwall
Second: Nichols
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED


Motion: Move to nominate Sherry Bohn for Treasurer.
Move: Hosford
Second: None
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

Motion: Move to nominate Fred Duckwall for Secretary.
Move: Hosford
Second: None
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

3. Guests: None

4. APPROVAL OF MINUTES:

Motion: Move to approve minutes of the June 19 (regular), 2001 meeting.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

5. APPROVAL OF ACCOUNTS PAYABLE:

Motion: Move to approve payment of Special Districts workers' compensation invoice in the amount of $8,047.90 for the policy year 2001-2002.
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

President Lyons stated the agenda would now, and for future meetings, be changed in order that an Executive Director's report be presented prior to old and new business, committee reports, unlisted items, and announcement/meeting notices.

Executive Director David Harlan reported that a concession permit would soon be signed for Kiteboarding instruction on the spit and that insurance requirements would be met. Staff is currently working on getting "freelance" instructors under contract. Harlan next reported that the bridge inspection should begin sometime the week of July 9, 2001. While on vacation, Harlan stated his preference would be to not designate another member of staff as "acting director" inasmuch as individual staff would handle issues as appropriate.

Under real estate business, Harlan commented that Signature Software would be terminating their month-to-month lease and vacating the UTS portsite location by July 31, 2001. Champion Metalworks has requested a modification at their John Weber Business Park office and Champion will pursue building code approval. Harlan reported a request had been received from Carol York and Peter Fotheringham, purchasers of five lots in the Willow Ridge subdivision on Wasco Avenue in Hood River, requesting the Port cover costs for a grinder pump for one lot that doesn't drain. The request is under review by Attorney Jerry Jaques. Further discussion on the request continued in Executive Session.

Mike Doke reported on a potential land lease at Ken Jernstedt Airfield for the construction of personal hangar space. The Commission concurred with Doke's recommendation for a thirty-year land lease (or less) with reviews every five years to address inflation factors and property values.

6. OLD BUSINESS:

a) BMX Track - Update: Executive Director Harlan will meet again with Karl Mikkelson of Mt. View Cycles to discuss enumerated items for the BMX Track completion target date of July 14, 2001. If the track is completed by this date, the Gorge Games liability will cover track use for their sanctioned events only. If the track is not completed by July 14 there was Commission consensus the dirt would be removed from the site.

7. NEW BUSINESS:

a) Standing/Activity Committees: President Lyons stated he would like to see better functioning committees and would work with Executive Director Harlan on the assignments before presenting them to the Commission. Lyons will encourage work sessions be used for committee presentations and commented that meetings be kept to business.

Lyons reported that Commissioner Bohn will replace Nancy Moller on the Urban Renewal District and staff will notify the City of the replacement, and that Commissioner Hosford will continue to serve on the District as the Charter requires two members from the Port Commission.

8. COMMITTEE REPORTS:

a) Real Estate Committee - The committee report can be found in Executive Director Harlan's report following the Account Payable approval.

9. UNLISTED ITEMS:

a) From Commissioners - President Lyons commented the Commission needs to consider its next step in the public discussion process on the Waterfront. Staff was directed to prepare Waterfront information binders for Bohn and Duckwall that will be delivered to the newest Commissioners by President Lyons.

b) From Staff - The Commission was invited to the Port office to view the fireworks display on July 4 that would begin at approximately 10:00 p.m. The Commission was informed the Port's website is online and can be found at www.portofhoodriver.com.

10. ANNOUNCMENTS/MEETING NOTICES:

Commission Meeting: August 7, 2001 at 7:30 p.m. at the Expo Center

11. EXECUTIVE SESSION:

At 8:55 p.m., President Lyons called the Commission into Executive Session under ORS 192.660(1)(e), Real Estate and ORS.192.660(1)(h), Litigation.

At the conclusion of Executive Session, the Commission was called back into regular session at 9:35 p.m. The following motion was made as a result of Executive Session.

Motion: Move to direct staff to take appropriate legal action with regard to the lease default by Freas Roofing.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

President Bill Lyons adjourned the meeting at 9:40 p.m.

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