Minutes of June 5, 2001 Port of Hood River Commission Meeting
Expo Center Conference Room
7:30 P.M.

Present: Commissioners Sherry Bohn, Don Hosford, Bill Lyons, Nancy Moller, and Bob Nichols; Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, Mike Doke, and Laurie Borton

Absent: None

Media: Christopher Huggins, Radio Station Q104

President Nancy Moller called the meeting to order at 7:30 p.m. Moller opened the Budget Hearing for public comment and explained the Hearing would remain open until 8:00 p.m. Guests Felix Tomlinson and Matt Kosmata commented on marina park and bridge fees, respectively.

1. GUESTS: Joanie Thomson, newly appointed coordinator for the Downtown Business Association, introduced herself to the Commission and explained her role as the coordinator in achieving the goals of the Downtown Business Association. Thomson invited the Commission to attend a business social that will be held on June 29, 2001 from 6:00 to 8:00 p.m. at the River City Saloon.

2. APPROVAL OF MINUTES: Commission Lyons commented that Karl Mikkelson discussed needing 10,000 yards of dirt for the BMX track when, in fact, he actually meant to say one thousand yards of dirt. Lyons recommended changing the minutes to reflect what was actually said.

Motion: Move to approve minutes of the May 15 (regular) 2001 meeting, as corrected.
Move: Lyons
Second: Bohn
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

3. APPROVAL OF ACCOUNTS PAYABLE:

Motion: Move to approve Northwest Elevator Company bill in the amount of $15,582.00.
Move: Hosford
Second: Nichols
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

4. OLD BUSINESS:

a) Bridge Railing - Executive Director David Harlan stated that safety issues involving pedestrian and bicycle use on the bridge are affected more by the narrowness of the bridge rather than the height of the guardrails.

Harlan recommended signs be posted that only licensed motor vehicles are allowed to cross the bridge.

Commissioner Lyons requested that staff follow up with the bridge engineering firm, HNTB, regarding weight tolerance and costs of the 4 foot 8 inch standard for pedestrian/bicycle guardrails, as referenced in Harlan's June 1, 2001 bridge guardrail memo to the Commissioners, and their suitability for installation on the bridge as part of the planned bridge redecking project.

Harlan commented that Mt. Adams Transportation would be contacted regarding options for transporting pedestrians and bicycles across the bridge.

Motion: Move to install signs prohibiting the use of the bridge by bicycles while continuing to investigate options to afford access across the bridge.
Move: Moller
Second: Lyons
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

b) Gorge Games-Update - Mike Doke reported there has been good cooperation between the Port and Gorge Gorges organizers and that the contract, fee schedule, site, and parking plans should be finalized soon. Arrangements for exclusive use of Lot 6 for a Sunday night concert have been made.

5. NEW BUSINESS:

a) Cruise Dock Shoaling - Executive Director Harlan will contact the Corps of Engineers while attending the Pacific Northwest Waterways Association meeting in Chelan on June 11-12, 2001 to discuss the shoaling problem and request that the Port be added to the Corps' dredging schedule this Fall. Harlan reported the windsurfing beach, in addition to the cruise ship dock, is experiencing a build-up of silt from runoffs from the Hood River. Harlan noted the cruise ship "Columbia Queen" is no longer able to access the dock due to the lack of adequate water depths, and is now stopping at the Port of Skamania as a result.

6. COMMITTEE REPORTS:

a) Riverwalk Committee -Patricia Gates reported the committee is currently analyzing and prioritizing the information submitted by landscape architect Carol Mayer-Reed. Gates commented the committee was surprised with the $3+ million dollar price tag, and that the committee's intentions are to develop a basic, usable walkway in the next 3 to 5 years for approximately $192,000. Gates said the committee would work with the Port regarding funding opportunities. Gates requested the Riverwalk Committee be added to the June 19, 2001 meeting agenda, stating that Carol Mayer-Reed would also be attending. President Moller, a Riverwalk Committee member, stated information for Commissioner review would not be available prior to the June 19 meeting, and that the Riverwalk plan does not interfere with the overall marina landscape plan.

7. UNLISTED ITEMS/COMMISSIONERS/STAFF:

a) From Commissioners - Commissioner Bohn questioned if signage should be posted at the spit regarding the shoaling issue. Executive Director Harlan stated staff would contact the kiteboarding association for their input as well as passing along the safety concern of floatplane pilots with shared air space. Bohn also questioned whether or not an email policy was in place; Harlan responded the Port did not yet have a policy.

President Moller questioned if riprap access could be improved at the spit. Harlan stated staff would investigate.

b) From Staff - Executive Director Harlan commented on the BMX Track Outline provided to the Port by Karl Mikkelson. Commissioner Lyons requested that staff contact Mikkelson concerning the "events" item in the Operations section because Lyons recalled that commercial use of the BMX track was not going to be allowed. Lyons also suggested signage indicating the track was not yet ready for use.

Harlan requested the Commissioners consider the County's request to staff the information booth at the county fair.

Harlan reported discussions and meetings had taken place with the planning firm Angelo Eaton & Associates to draft zone and guideline improvements regarding the waterfront master plan. Harlan requested the Commission authorize the Port to move ahead, pending input from Attorney Jerry Jaques. Commissioner Nichols questioned the project timelines and Harlan stated he would provide the Commission with a revised timeline at the June 19, 2001 meeting. Harlan added that he would include information on the engineering of waterfront roads.

Motion: Move to authorize the Executive Director to enter into a contract with Angelo Eaton & Associates in an amount not to exceed $12,480, subject to legal review.
Move: Lyons
Second: Hosford
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

8. ANNOUNCEMENTS/MEETING NOTICES:

a) PNWA-Mid Year Meeting: June 11-12, 2001 in Chelan, Washington.

b) Columbia Gorge Community College Board: Wednesday, June 13, 2001 at 7:30 p.m. in The Dalles. Executive Director Harlan will update the College Board on the Port's Tech Center project.

c) KIHR Radio Talk Show: Monday, June 18, 2001 at 8:00 a.m. Mike Doke and Commissioner Hosford will discuss airport improvements, the Riverwalk plan, and invite the public to the Commissioner Reception on June 19, 2001.

d) Commissioner Reception: Tuesday, June 19, 2001 at 6:30 p.m. at the Visitors' Center for President Moller, Commissioner Bohn, and Commissioner-elect Duckwall.

e) Commission Meeting: Tuesday, June 19, 2001 at 7:30 p.m., Expo Center

9. EXECUTIVE SESSION: There was none at this time.

President Nancy Moller adjourned the meeting at 8:40 p.m.

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Minutes of June 19, 2001 Port of Hood River Commission Meeting
Expo Center Conference Room
7:30 P.M.

Present: Commissioners Sherry Bohn, Don Hosford, Bill Lyons, Nancy Moller, and Bob Nichols (arrived at 7:35 p.m.); Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, Mike Doke, and Laurie Borton

Absent: None

Media: RaeLynn Gill, Hood River News (arrived at 7:55 p.m.)

President Nancy Moller called the meeting to order at 7:30 p.m.

1. GUESTS: Following approval of minutes and accounts payable agenda items, landscape architect Carol Mayer-Reed and members of the River Walk Committee presented their report. Mayer-Reed discussed board illustrations stating the conceptual walkway plan blended with the existing marina master plan and the landscape plan, and that she would like to see the walkway connect to other areas and existing paths. The project costs outlined as Phase I of the conceptual plan were estimated by piece, by segment, and in total and Mayer-Reed stated the plan included source information for funding opportunities. Mike Doke reported a decision on the $25,000 Oregon Parks & Recreation grant should be known by July 1 and that the Port has budgeted a matching amount. Committee member Patricia Gates encouraged the Commission to adopt the plan and stated the committee would look for funding partners in order to raise additional monies towards the $88,688 cost of Phase I. Executive Director David Harlan and committee members will meet the first week in July to further discuss the conceptual walkway plan.

Motion: Move to accept that the initial River Walk development will focus on the Phase I recommendation from the Committee.
Move: Lyons
Second: Hosford
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

2. APPROVAL OF MINUTES:

Motion: Move to approve minutes of the June 5 (regular) 2001 meeting.
Move: Lyons
Second: Bohn
Vote: Aye: Bohn, Hosford, Lyons, and Moller
Absent: Nichols
MOTION CARRIED

3. APPROVAL OF ACCOUNTS PAYABLE: None

4. OLD BUSINESS:

a) Budget Resolution No. 2000-01-10

Motion: Move to approve Resolution No. 2000-01-10 in the sum of $9,223,925.00.
Move: Lyons
Second: Nichols
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

b) Airport Name Change - A letter of support from the Hood River mayor endorsing the airport rededication under the name of Ken Jernstedt Airfield was provided to the Commission. Commissioner Lyons stated he hoped the Hood River News would write an article regarding the airport name change.

Motion: Move to approve Resolution No. 2000-01-11 changing the name of the Hood River Airport to the Ken Jernstedt Airfield.
Move: Hosford
Second: Lyons
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

c) Bridge Inspection - Executive Director Harlan reported two bridge inspection proposals had been received and reviewed by staff and Tom Cossette of the Port's bridge engineering firm HNTB. Harlan recommended the Commission accept the proposal from Burgess & Niple in the amount of $67.443.00. Harlan reported the proposal submitted by Extreme Access in the amount of $193,372 contained considerably more hours, higher reports costs and software expenses and that HNTB had indicated that Burgess & Niple would be able to complete a detailed bridge inspection for the price quoted.

Motion: Move to approve proposal from Burgess & Niple in an amount not to exceed $67,443.00.
Move: Lyons
Second: Hosford
Vote: Aye: Bohn, Hosford, Lyons, Moller, and Nichols
MOTION CARRIED

d) Waterfront Update - The Commission commended Executive Director Harlan for his detailed report on the Waterfront Planning process of tasks performed by the Leland Consulting Group and projects yet to be completed with the assistance of the land use planning firm Angelo Eaton & Associates. Commissioner Nichols requested that the Scope of Work document specify an August 31 completion date for the waterfront design guidelines and zoning ordinance.

e) Gorge Games Update - Mike Doke reported a contract had been signed and that site and parking plans would be submitted within the next couple of days. Doke stated the Port's fee schedule had been adhered to and that Octagon Marketing would be paying $6,660 for use of Port facilities including office space in the west wing of the Port building from June 20 through July 23, 2001. Executive Director Harlan complimented Doke for his work on the contract and stated the Gorge Games staff had been very cooperative.

5. NEW BUSINESS: None

6. COMMITTEE REPORTS:

a) River Walk Committee -The committee report discussion can be found in Item 1 "Guests" of these meeting minutes.

7. UNLISTED ITEMS/COMMISSIONERS/STAFF:

a) From Commissioners - Commissioner Lyons reported on his Washington, D.C. lobbying trip. Lyons met with the staffs of Senator Patty Murray and Congressman Greg Walden to discuss bridge and tech center funding.

Commissioner Lyons stated for the record that a reception was held prior to the Commission meeting recognizing President Moller for her contributions to the Port Commission. The reception was well attended and Moller was presented with appropriate mementos. President Moller received a standing ovation from those persons attending the commission meeting.

b) From Staff - Executive Director Harlan reported contact had been made with the U. S. Army Corps of Engineers and feels there is a reasonable chance the cruise ship dock will be on the Corps' dredging schedule later this year. Because of the July 4 fireworks show, Harlan reported the spit would be closed the afternoon of July 2 through the morning of July 5.

8. ANNOUNCEMENTS/MEETING NOTICES:

a) Real Estate Committee Meeting: Friday, June 22, 2001 at 10:00 a.m., Port office.

b) Commission Meeting: Tuesday, July 3, 2001 at 7:30 p.m., Expo Center

c) Office Closed: Wednesday, July 4, 2001

9. EXECUTIVE SESSION: There was none at this time.

President Nancy Moller adjourned the meeting at 9:25 p.m.