Minutes of April 2, 2002 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
6:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Bob Nichols; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Shames, and Laurie Borton

Absent: Linda Hull, Staff

Media: None

President Bill Lyons called the work session to order at 6:38 p.m.

1. STRATEGIC PLAN-TIME MANAGEMENT: President Lyons recommended this agenda item be discussed in the following segments:

A. STRATEGIC PLAN REDRAFT: The Strategic Plan was redrafted with comments and suggestions from the February 20, 2002 and March 12, 2002 strategic planning work session meetings. Further changes were discussed and the Plan will be presented to the Commission for approval at the next regular meeting.

B. FIVE-YEAR CAPITAL PLAN: The Five-Year Capital Plan was discussed, however, approval was delayed until the next regular Commission meeting.

C. TIME MANAGEMENT: Executive Director David Harlan discussed project commitments and associated timelines for the next two to five months regarding the Waterfront Plan and Wasco Street properties. Harlan reported items would be delegated to office staff while keeping their duties and time availability in mind.

President Lyons closed the work session at 7:43 p.m. and reconvened the regular session at 7:46 p.m.

1. INTRODUCTIONS: None.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: None.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.

4. APPROVAL OF MINUTES: The approval of the minutes for the February 20, 2002 and
March 12, 2002 special meetings will be held over for approval at the next regular meeting.

Motion: Move to approve minutes of the February 5 (regular), 2002 meeting.
Move: Hosford
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

REPORTS:

a) Executive Director: Executive Director David Harlan commented on Oregon Senator Gordon Smith's visit and presentation of a check in the amount of $150,000 for a technology center. Harlan reported a meeting had taken place involving the Port, City, and Environmental Protection Agency regarding the STAG grant and that the City has agreed to conduct the waterline improvement project serving the west end of the waterfront because that waterline is owned by the City. Harlan noted staff would be meeting with kiteboarding representatives to discuss the upcoming season; Harlan also reported that staff had requested the assistance of the Hood River Police in dealing with a kiteboard instructor who has not yet met the requirements for obtaining a concession permit to conduct lessons on Port property. April 15, 2002 is the turnover date when the Western Power Products building reverts back to Port possession; arrangements are underway to transfer all utilities. Harlan stated he had met with DaKine officials to discuss future space requirements and hopes to meet with Full Sail representatives in the near future to talk about their needs. Harlan reported on a recent Real Estate Committee meeting; Requests for Proposals for River Walk and Wasco Street projects would be issued soon; and an upcoming meeting on the enterprise zone expansion would be held in Cascade Locks on April 29, 2002. Harlan commented on a request from maintenance staff asking whether the Commission would consider banning dogs from the Event Site. Harlan stated that while the dog control officer for Hood River County Sheriff's Office is willing to help, enforcement would be a problem for the maintenance staff. The Commission recommended staff contact the Columbia Gorge Windsurfing Association to determine if dogs at the Event Site are an issue for them and whether or not they would support a ban.

b) Commissioners: None.

5. ITEMS FROM WORK SESSION:

a) Approval of 2002-2003 Strategic Plan: President Lyons stated the Strategic Plan, Five-Year Capital Plan, and minutes from the February 20, 2002 and March 12, 2002 special meetings will be reviewed for approval at the next regular meeting.

6. NEW BUSINESS:

a) Budget Committee Appointment: The budget committee is comprised of the five Commissioners and an equal number of citizens from the Port district. Two applications had been received as a result of Scott Thomson's decision to step down upon completion of his three-year term. President Lyons stated the Governance policy requires interviews be conducted unless the Commission feels this is unnecessary.

Motion: Move to appoint Hoby Streich to a three-year term on the budget commission to fill Scott Thomson's vacancy.
Move: Hosford
Second: Nichols
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

b) Accounts Payable: One invoice was presented to the Commission for approval relative to legal services associated with airport cleanup.

Motion: Move to approve payment to Schwabe, Williamson & Wyatt in the amount of $1,460.00.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

7. Executive Session: At 8:12 p.m., President Lyons called the Commission into Executive Session under ORS 192.660(1)(e), Real State and ORS 192.660(1)(h), Litigation.

At the conclusion of Executive Session, the Commission was called back into regular session at 8:40 p.m. No action was taken as a result of Executive Session.

President Lyons adjourned the meeting at 8:41 p.m.

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Minutes of April 23, 2002 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
6:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Bill Lyons, and Bob Nichols; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Shames, Linda Hull, and Laurie Borton

Absent: Commissioner Don Hosford

Media: None

President Bill Lyons called the work session to order at 6:38 p.m.

TECHNOLOGY CENTER GRANT: Executive Director David Harlan reported the U. S. Department of Education is requiring that a write-up and budget be submitted promptly in order to secure the $150,000 grant for the Technology Center project. Harlan stated the ultimate location of the Tech Center and Hood River Community College facility remains ambiguous, however, locating equipment for a Point of Presence (POP) to connect the NOANet fiber optic cable the Hood River Electric Co-op will be bringing to the Waterfront before the end of this year would benefit the establishment of a community college facility and technology center. Harlan stated the U. S. Forest Service has indicated an interest in providing $50,000 in grant funds in the coming months and the Port would likely have to come up with some matching monies.

President Lyons stated the grant funds need to be used for educationally related expenses, such as distance learning, video conferencing, and computer labs. Lyons also stated the school district may be a potential funding source. Lyons stated the chances were nil of getting money for ground-up construction, and the Port does not have any buildings other than the Expo Center, to support a Technology Center. The idea of adding a second floor to the Expo Building was revisited. Lyons stated a second floor addition would prevent the loss of exhibition space for community events, which has been a concern raised by Columbia Gorge Community College President Dr. Frank Toda.

Commissioner Bohn stated her fear in spending money to build a room for the POP was there were too many variables, and money may be spent for equipment not used or that may become obsolete by the time someone needs it. Bohn also questioned who would maintain the equipment.

President Lyons closed the work session at 7:35 p.m. and reconvened the regular session at 7:42 p.m.

1. INTRODUCTIONS: Guests Matt Kosmata and Hoby Streich introduced themselves.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: Commissioner Bohn requested a discussion on kiteboarding be added to the agenda. Harlan stated kiteboarding would be included in his Executive Director's Report.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: Kosmata stated he would not oppose a community college bond issue just because a few event holders are voicing concern over losing exhibition space. Kosmata also stated he disagreed with language in the February 20, 2002 special meeting minutes relative to the Event Site ticket machine. Kosmata stated the reason users did not use the "honor system" ticket machine was because the machine malfunctioned or attendants wouldn't accept the parking fees, and not because the users were dishonest which he perceived the minutes reflected.

4. APPROVAL OF MINUTES: Commissioner Nichols requested the minutes be approved separately inasmuch as he was not present at every meeting. President Lyons commented that the language "the Commission agreed" used in the Strategic Planning special meeting minutes of February 20, 2002 should not be perceived as the Commission having made decisions. President Lyons also stated the language "honor system" should be stricken from the February 20, 2002 special meeting minutes relative to the revenue collection machine at the Event Site.

Motion: Move to approve minutes of the February 20 (special), 2002 meeting as amended.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, and Lyons
Abstain: Nichols
Absent: Hosford
MOTION CARRIED
**************************************************
Motion: Move to approve minutes of the March 12 (special), 2002 meeting.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, and Lyons
Abstain: Nichols
Absent: Hosford
MOTION CARRIED
**************************************************
Motion: Move to approve minutes of the April 2 (regular), 2002 meeting.
Move: Bohn
Second: Nichols
Vote: Aye: Bohn, Duckwall, Lyons, and Nichols
Absent: Hosford
MOTION CARRIED

5. REPORTS:

a) Executive Director: Executive Director David Harlan reported the U. S. Geological Survey would be installing antennas on the bridge for the purpose of tracking salmon, and that Port maintenance staff would be flagging traffic during the antenna installation. The Port's bridge engineering firm, HNTB, had been in Hood River the last two days and had met with two principle suppliers of metal decking. Harlan also reported on a recent bridge problem wherein a metal patch had been torn loose causing damage to three known vehicles. Harlan advised the Commission a letter had been received from a Willow Ridge Subdivision purchaser seeking recovery of costs incurred as a result of an unrecorded storm drain easement, but that the Port had responded that it was not liable. Harlan reported a Wasco Street Business Park RFP has been drafted; that staff is tracking Hood River County's plans for sewage hookup fees in the Windmaster Corner area; that the City of Hood River is now reviewing the STAG grant intergovernmental agreement prepared by Port attorney Jerry Jaques; that he and Commissioners Bohn, Duckwall, and Lyons will be attending an Enterprise Zone meeting in Cascade Locks on April 29, 2002; and that the Spirit of Alaska may continue its lay berthing in the boat basin through this summer.

Mike Doke, economic development and marketing assistant, reported on a short delay in the airport master plan project while the Federal Aviation Administration determines whether to drop The Dalles airport from the project and include the Lebanon airport instead. Doke stated the first public hearings should start by the end of June and that funding would not be threatened because of the delay. Doke also reported on a meeting he attended in Portland that was organized by Congressman Walden in which U. S. Secretary of Transportation Norman Mineta was guest. Doke commented that a press release had been issued reaffirming the Port's policy that kiteboard launching is allowed only from the Spit and a section on the west end of the Hook. Doke stated he would be attending a meeting of the kiteboarding association to review policies.

b) Commissioners: President Lyons reported on two meetings of the real estate committee discussing the location of the park on the waterfront. Lyons also commented on a meeting with Sprint management relative to the Port's telecommunications needs for the Technology Center, and that Sprint offered to attend a Commission meeting to answer questions. Director Harlan stated his preference would be for Sprint to talk with him first.

6. ITEMS FROM WORK SESSION:

a) Approval of 2002-2003 Strategic Plan: President Lyons commented on a revision reflecting that the Commission, prior to the Task Force presentation, had approved the Revised Waterfront Plan.

Motion: Move to approve the 2002-2003 Strategic Plan
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Lyons, and Nichols
Absent: Hosford
MOTION CARRIED

b) Approval of Five Year Capital Plan: Linda Shames, accounting manager, highlighted some revisions to the Plan that had been previously presented to the Commission at the April 2, 2002 meeting.

Motion: Move to accept the Five Year Capital Plan dated 4/23/02.
Move: Bohn
Second: Duckwall

Vote: Aye: Bohn, Duckwall, Lyons, and Nichols
Absent: Hosford
MOTION CARRIED

c) Technology Center Grant: Executive Director Harlan stated staff would prepare a project plan, with time lines, budget narrative, and evaluation plan for use of the $150,000 grant funds.

7. NEW BUSINESS:

a) Resolution No. 2001-02-5 - Gorge Teleconsortium: Executive Director Harlan commented staff would continue to attend the ad hoc Teleconsortium meetings as time allows. President Lyons recommended a language change in the last paragraph on the first page of the resolution replacing the word "responsibility" with objective.

Motion: Move to accept Resolution No. 2001-02-5 as amended.
Move: Nichols
Second: Bohn
Vote: Aye: Bohn, Duckwall, Lyons, and Nichols
Absent: Hosford
MOTION CARRIED

b) Accounts Payable: None.

8. EXECUTIVE SESSION: At 8:25 p.m., President Lyons called the Commission into
Executive Session under ORS 192.660(1)(e), Real State and ORS 192.660(1)(h), Litigation.

At the conclusion of Executive Session, the Commission was called back into regular session at 8:55 p.m. The following motion was made as a result of Executive Session:

Motion: Move to authorize Gil Sharp, of Jaques Sharp Sherrerd & FitzSimons, to file suit to recover airport remediation costs.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, and Lyons
Opposed: Nichols
Absent: Hosford
MOTION CARRIED

President Lyons adjourned the meeting at 8:57 p.m.