Minutes of January 8, 2002
Port of Hood River Commission Regular Meeting
Expo Center Conference Room
7:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Bob Nichols; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: None

Media: None

President Bill Lyons called the regular session to order at 7:30 p.m.

1. INTRODUCTIONS: None.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: There was Commission consensus to President Lyons' recommendation that an Accounts Payable insurance renewal item be moved up on the agenda for discussion by guest Scott Reynier.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: Eric Cederstam, president of Power Design, an anchor tenant at the John Weber Business Park, recently purchased their building from the Port and an adjoining private lot on which they plan to construct a building for lease. Cederstam personally thanked the Port for their support and fair business dealings and urged the Port to reinvest the money in incubator businesses.

4. APPROVAL OF MINUTES:

Motion: Move to approve minutes of the December 4 (regular), and December 10 (special), 2001 meetings.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols (December 4 meeting)
Abstain: Lyons and Nichols (December 10 meeting)
MOTION CARRIED

7. NEW BUSINESS:

b) ACCOUNTS PAYABLE: Scott Reynier, insurance agent of record for the Port of Hood River with Hershner & Bell - Farrell Agency, presented an overview of the bridge and Special Districts renewal policies and answered Commission questions.

Motion: Move to accept insurance premium renewals for the Bridge and Special Districts policies totaling $184,151.00.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

5. REPORTS:

a) Executive Director: Executive Director David Harlan reported favorable calls are being received relative to the Port's purchase of the Wasco Street property along with business inquiry calls. Harlan also reported that discussions continue with Columbia Gorge Community College regarding their interest in utilizing existing Port facilities for classroom space beginning September 2002. Representatives from the College will be invited to a Commission work session on January 22, 2002. Harlan reported the Port received a $150,000 tech center grant; that he and Commissioners Lyons and Hosford met with Hal Heimstra of Ball Janik on this date; and that the bridge utilities relocation project is underway.

b) Commissioners: President Lyons commented that today's meeting with Hal Heimstra also included Lynn Guenther from the City, and David Meriwether and Chuck Thomsen with the County. Lyons stated the Port, City, and County have a good relationship with Ball Janik working on project needs, issues, and priorities.

6. ITEMS FROM WORK SESSIONS:

a) Wasco Street Property: President Lyons complimented Attorney Jerry Jaques on the good job of putting together the Wasco Street property business deal. Executive Director Harlan also thanked Jaques for his hard work in closing the transaction given the short time frame involved and holiday conflicts. Jaques provided an overview of the negotiations for the Commission and specified the transaction was between the Port and the Houston Equity Corporation and not Howard Houston, Jr., individually.

Motion: Move to approve the modified sales agreement with the Houston Equity Corporation signed by the President of the Port of Hood River Commission.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Nichols
MOTION CARRIED

7. NEW BUSINESS:

a) Annual Strategic Planning and Budget Process: Executive Director Harlan commented he would like to conduct the planning and budget process beginning in mid- to late-February. Staff will provide tentative dates to the Commission. Commissioner Hosford noted that he and Executive Director Harlan would be in Washington, D.C. February 24-March 1 participating in the Pacific Northwest Waterways Association's annual Mission to Washington.

b) Accounts Payable: There were no additional payables for Commission consideration other than the insurance renewals approved earlier in the meeting.

c) Zoning Ordinance: President Lyons stated the Port's comments submitted to the City in a letter dated August 7, 2001, had not been made a part of the official record relative to the footprint limits and design standards. Executive Director Harlan commented that assurances had been given to the Port that the ordinance would not apply to the waterfront development and the Port will pursue finalizing waterfront zoning in the next few months.

8. Executive Session: At 8:38 p.m., President Lyons called the Commission into Executive Session under ORS 192.660(1)(e), Real Estate and ORS 192.660(1)(h) Litigation.

At the conclusion of Executive Session, the Commission was called back into regular session at 8:53 p.m. No action was taken as a result of Executive Session.

President Bill Lyons adjourned the meeting at 8:55 p.m.

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Minutes of January 22, 2002 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
6:00 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, and Bill Lyons; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: Commissioner Bob Nichols and Attorney Jerry Jaques

Media: Chris Huggett, Radio Q104 (arriving for Regular Session at 7:45 p.m.)

President Bill Lyons called the work session to order at 6:10 p.m.

1. COLUMBIA GORGE COMMUNITY COLLEGE BUILDING ANNEX: Dr. Frank Toda, Columbia Gorge Community College President; Bob Cole, Small Business Development Center Director; Dennis Whitehouse, Campus Services Director; and Mike Schend, Director of Community Education for the Hood River County School District, and newly appointed Community College ad hoc board member, attended the work session to discuss with the Commission the possibility of partnering with the Port of Hood River in establishing a satellite campus. Dr. Toda commented the College is looking to revenue generation and partnerships as solutions to offset the State budget shortfall. The College is looking for initial building space of approximately 10,000 square feet, expanding to 20,000 square feet within a year, and ultimately reaching a 30,000 square foot facility as well as parking for 300 vehicles. Classes will be offered fall term, 2002, and two classrooms at Hood River Valley High School will be used for high school and community students. The college is hoping to identify additional classroom space by March in order to allow preparation time for conceptual plans, permits, and remodeling for a September 2002 start date. The College has toured the Expo Center, and will be visiting the UTS-Portsite building.

Guest Tom Drach, UTS tenant, stated the Portsite would be a good location for the College but commented that HVAC system updates may be needed and that noise could be a potential problem because two current tenants are involved in light manufacturing.

President Lyons closed the work session at 7:20 p.m. and reconvened the regular session at 7:38 p.m.

1. INTRODUCTIONS: None.

2. MODIFICATIONS OR ADDITIONS TO THE AGENDA: None.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.

4. APPROVAL OF MINUTES:

Motion: Move to approve minutes of the January 8 (regular), 2002 meeting.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, and Lyons
Absent: Nichols
MOTION CARRIED

5. REPORTS:

a) Executive Director: Executive Director David Harlan reported he had met with the Oregon and Washington Departments of Transportation regarding use of truck chains on the bridge, which may be a problem with the current deck condition. Conversations followed about potential support from the two states for federal funding assistance for the redecking project because the use of chains will not be an issue with the new deck. Harlan stated he would be having the same conversation with Klickitat County. Harlan commented that the utilities relocation project on the bridge is nearing completion and an inspection will be done next week by HNTB, the Port's bridge engineering consultant. The Western Power Products building is now empty and Cooper Industries has agreed the building reverts to Port ownership. Cooper Industries indicated they will rectify any problems identified and they are currently working on a Level I environmental assessment of the property. Harlan further stated Cooper's request for a waiver of the last three rent payments was declined. Harlan reported he and Mike Doke had met with a prospective tenant interested in the west portion of the Port Office for occupancy by mid-year, and tenant inquiries for the Wasco Street property continue to be received.

b) Commissioners: President Lyons reported the audit committee reviewed the General Purpose Financial Statements audit for the year ending June 30, 2001 and that no substantive issues were identified. Lyons noted that a Public Bid for auditing services would be issued in March.

6. ITEMS FROM WORK SESSION:

a) Columbia Gorge Community College Building Annex: President Lyons commented on a productive worksession and that discussions would continue with Columbia Gorge Community College. A partnership resolution will be prepared for Commission consideration at the February 5, 2002 meeting.

7. NEW BUSINESS:

a) Port Office-Architectural Services: Executive Director Harlan presented a proposal to the Commission to conduct an architectural review of the Port office building. The Real Estate Committee has reviewed the proposal, intended to identify issues and costs associated with making improvements in preparation for west wing occupancy.

Motion: Move to approve proposal dated December 13, 2001 from DiLoreto Architects in an amount not to exceed $5,375.00 and direct staff to review phases incrementally.
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, and Lyons
Absent: Nichols
MOTION CARRIED

b) Accounts Payable: One invoice was presented to the Commission for approval relative to the Marina Park irrigation system repair and upgrade.

Motion: Move to approve payment to Wheatacres Irrigation in the amount of $6,703.05.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, and Lyons
Absent: Nichols
MOTION CARRIED

8. Executive Session: None.

The next Commission meeting will be held on Tuesday, February 5, 2002 at the Expo Center Conference.

President Lyons adjourned the meeting at 8:40 p.m.