Minutes of October 1, 2002 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
7:00 P.M.

Present: Commissioners Sherry Bohn, Don Hosford, Bill Lyons, and Hoby Streich; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: Commissioner Fred Duckwall

Media: None

President Bill Lyons called the regular session to order at 7:05 p.m.

1. INTRODUCTIONS: Matt Kosmata was introduced.

2. MODIFICATIONS, ADDITIONS TO AGENDA BY COMMISSIONERS: The date for the September special meeting should have been listed on agenda as the 20th and not the 13th.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.

4. APPROVAL OF MINUTES:

Motion: Move to approve the minutes of the September 3 (work session/regular session), and September 20 (special), 2002 meeting minutes.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Hosford, Lyons, and Streich
Absent: Duckwall
MOTION CARRIED

5. REPORTS:

a) Executive Director: Executive Director David Harlan reported that work should begin the end of the month to repair the failed bridge electrical conduit system. The Mid-Columbia Economic Development District has inquired about a matching monies commitment from the Port to secure additional revolving loan funding through USDA Rural Development's Intermediate Relending Program. Attorney Jerry Jaques commented that he would need to review the Oregon Revised Statutes to determine the potential for the Port's involvement. Harlan commented that a legal advertisement will run in the Hood River News for the surplus property located at Ruthton Point in Hood River County, and that bids are due October 16, 2002. Harlan reported that partial Port monetary and labor assistance would be offered to Columbia Building tenant DaKine Hawaii to expand a fourth floor mezzanine to provide DaKine with additional staff space. Building cost estimates have been submitted to Humanities Software, another Columbia Building tenant, in anticipation of construction of a tilt-up concrete building at the Wasco Business Park site. Harlan stated that a letter of preliminary commitment would be requested from Humanities Software, and Harlan recommended that the Commission authorize staff to advertise for architectural services qualifications. Harlan reported on his participation and project presentations to a visit by the directors of the Community Solutions Team agencies, comprised of the Oregon Economic and Community Development Department, Oregon Department of Transportation, Oregon Department of Environmental Quality, Oregon Housing and Community Services Department, and the Oregon Department of Land, Conservation and Development. Harlan presented a conceptual site plan of the waterfront's Second Street improvements prepared by KPFF Engineering; Harlan also presented some preliminary drawings and recommendations for developing the Wasco Business Park infrastructure that were prepared by Seaborn Engineering.

b) Other: Mike Doke and Commissioners Hosford and Streich commented on the September 19, 2002 Airport Master Plan meetings. Doke also reported on the completion of the River Walk asphalt work and said that landscaping and benches would be added next spring.

6. ITEMS FROM WORK SESSION:

a) Bridge Redecking: The Commission discussed accelerating the redecking project and eliminating a separate stringer repair project. Staff commented that the bidding process and contract award timelines for the redeck project, as well as delivery of project materials, and a project shutdown date of May 15 for the "summer season," would not allow the contractor any significant time to begin the redecking. Harlan recommended the stringer repair process begin as previously planned if we are not firmly committed to starting the redecking project in the fall of 2003. President Lyons requested that he be contacted if any Commissioner is uncomfortable with this recommendation in order that a special meeting be called to reconsider the decision.

7. NEW BUSINESS:

a) Fall Planning Session: There was Commission consensus to schedule the Fall Planning Session the afternoon of the November 5 Commission meeting, beginning at 3:00 p.m. in the Expo Conference Room, with a dinner break prior to the 7:00 p.m. regular session.

b) Approval of Accounts Payable: None.

8. EXECUTIVE SESSION: At 8:40 p.m., President Lyons called the Commission into Executive Session under ORS 192,660(1)(e) Real Estate; and ORS 192.660(1)(h) Litigation.

At the conclusion of Executive Session, the Commission was called back into regular session at 9:55 p.m. The following action was taken as a result of Executive Session.

Motion: Move to authorize staff to execute a counter offer, to be signed by the Commission President, to Key Development for the Columbia Building containing the terms discussed in Executive Session.
Move: Hosford
Second: Bohn
Vote: Aye: Bohn, Hosford, Lyons, and Streich
Absent: Duckwall
MOTION CARRIED

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Motion: Move to authorize staff to enter into an agreement extinguishing the elevator obligation of Full Sail in exchange for extending Full Sail's obligation to pay, based on gross receipts of the Brew Pub, for an additional five years, or a cash settlement of at least $50,000.00.
Move: Streich
Second: Hosford
Vote: Aye: Bohn, Hosford, Lyons, and Streich
Absent: Duckwall
MOTION CARRIED

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Motion: Move to direct staff to prepare a RFQ to qualify architectural firms for architectural services regarding Wasco Business Park properties.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Hosford, Lyons, and Streich
Absent: Duckwall
MOTION CARRIED

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Motion: Move to direct staff to prepare a RFQ for real estate developers regarding the waterfront properties.
Move: Hosford
Second: Streich
Vote: Aye: Bohn, Hosford, Lyons, and Streich
Absent: Duckwall
MOTION CARRIED

President Lyons adjourned the meeting at 10:10 p.m.