Absent: None

Media: RaeLynn Ricarte

President Bill Lyons called the work session to order at 5:36 p.m.

1. Waterfront Zone: President Lyons stated the Commission would be looking at the draft Waterfront Zone document discussed at the April 7, 2003 joint City Council/Port Commission/Waterfront Task Force public meeting. Lyons stated that all parties left the meeting with a basic understanding of the revisions that were to be made to the draft document, but that the Port had not yet responded to the draft zone with an official position. For the benefit of the audience members, Lyons and Executive Director David Harlan reviewed the progression of the Waterfront Development from 1998 to the present.

Verbiage changes, property definitions, setback distances, building heights, types of uses, and funding mechanisms were among the topics discussed. The Commission's general acceptance of a 75 foot waterfront setback, 54 foot maximum lodging height and 45 foot height limitation for all other building uses, and a minimum 2 acre park will be communicated to City staff.

President Lyons closed the work session at 6:57 p.m., then simultaneously opened the budget hearing and regular session at 7:12 p.m. Lyons stated the budget hearing would remain open for a period of time and comments would be allowed. Linda Shames, accounting manager, stated the budget would be adopted at the July 1, 2003 meeting and that while bottom-line dollars would remain the same, some shifting in allocations would occur relative to bridge bonds and the Columbia Building sale.

1. INTRODUCTIONS: Audience members present at the opening of the regular session introduced themselves to the Commission and Port staff.

2. MODIFICATIONS, ADDITIONS TO AGENDA BY COMMISSIONERS: Executive Director David Harlan requested the GRI proposal for Wasco Street geotechnical work be added to New Business, and President Lyons stated the Waterfront Zone would be added to Items from Work Session.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: W. D. Budworth signed in to speak. Budworth suggested that windshadow standards should be established before further development occurs on the waterfront and provided the Commission with an application from the Pacific Northwest National Laboratory for up to 40 hours of free technical assistance available to businesses. Linda Maddox had not signed up to speak but was acknowledged. Maddox informed the Commission of her frustrations at not having access to the draft Waterfront Zone, and she stated her concerns with the placement of lodging facilities, the shrinking or disappearance of a park, and referenced the setbacks and buildings heights from the Mitchell Nelson plan.

4. APPROVAL OF MINUTES:

Motion: Move to approve the minutes of the May 20, 2003 work session/regular session meeting.
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

5. REPORTS

a) Executive Director:
§ David Harlan informed the Commission the Oregon Department of Transportation (ODOT) had concluded the historical status of the bridge was no longer an issue and the redeck project bid date of September 11, 2003 will not be delayed. However, an ODOT bid checklist item regarding incidental paint chips falling into the Columbia River may require an environmental review. Harlan also commented on the HS 20 engineering design standard, which deals with different state standards and different weight limits on bridges. The Port's bridge engineering firm HNTB has a proposal that will address the HS 20 issue.
§ Harlan reported on a visit from Congressman Walden, which was attended by staff members from the Port, Columbia Gorge Community College, and Hood River City and County. Walden, a supporter of the bridge redeck project, had talked with the head of ODOT and State Senator Rick Metzger, and informed Harlan there were clear assurances that the project would be bid on schedule.
§ The Waterfront Request for Proposal was issued on May 30, with a June 30 deadline for submitting written responses. Upon review, the respondents may be invited to interview at the July 15 Commission meeting.
§ Jeff Tashman, of Tashman Johnson LLC, is considered an expert in the field of Tax Increment Financing and other funding mechanisms. Harlan stated he would like a presentation by Tashman Johnson LLC to educate the Waterfront Task Force and City Council in evaluating ways of financing public improvements associated with the Waterfront Plan. Further discussion continued under New Business.
§ Harlan reported the contract for government relations services is renewed annually on July 1 and that Ball Janik LLP has put us on notice of a recommended increase to the monthly retainer for the next fiscal year.
§ A meeting discussing Ordinance No. 22 had taken place and involved City Police Chief Tony Dirks and City Prosecutor Teunis Wyers. Harlan reported that Dirks proposed the City Police would enforce the Ordinance and violations were to be reported to the police by calling 9-1-1 dispatch or the City's direct dispatch line. Word of the Ordinance has spread and Harlan commented that, with warm weather now here, staff anticipates the toughest issue to deal with is going to be people jumping into the water from the cruise ship dock. Staff will be issuing a press release, contact will be made with the school district before the end of the school year, and the Ordinance will be discussed on the June 16 KIHR Radio Talk Show.
§ Harlan advised the Commission the Port had responded affirmatively to Columbia Gorge Community College's proposal to become involved in committee discussions regarding the College's desire to locate a campus on Port of Hood River waterfront property. Commissioners Bohn and Streich indicated they would be interested in serving on the committee.
§ It was reported by Harlan that a one-year extension of the $150,000 Department of Education grant for the Integrated Technology Center, which will be used for equipment purchases, has been received. Harlan also reported that paperwork has been received for the $90,000 EDI grant, which will require an environmental site review.
§ A site plan to allow overnight parking for up to 50 recreational vehicles at the Event Site has been submitted to the City for review. Harlan reported the City is looking positively at this temporary usage request by the Port. Harlan noted the RV's would be required to move from the Event Site in the morning.
§ Harlan reported on the following Wasco Street Business Park activities: DiLoreto Architects has submitted a site plan to the City for the Humanities building. Seaborn Engineering has submitted final infrastructure and road plans for the City's review. The application for Immediate Opportunity Funds is being finalized and will be submitted for review by the Transportation Commission at their July meeting.
§ Harlan informed the Commission he would be participating in an Agricultural Town Hall scheduled for June 16, from 1:00 to 4:00 p.m. at the Waucoma Center. Harlan also reported that discussions for leased space are continuing with an engineering firm, and a Cardinal Glass vendor.

b) Other:
§ Commissioner Hosford expressed his appreciation for the cleanup of debris at the Barman property.

President Lyons asked for comments on the 2003-2004 budget. Hearing none, the Budget Hearing was closed at 7:51 p.m.

6. ITEMS FROM WORK SESSION: President Lyons anticipated the draft Waterfront Zone would be an agenda item on the June 9 City Council meeting in which comments from the April 7 joint meeting would be reviewed, after which City Staff may be directed to establish the public hearing process on the proposed zone.

Motion: Move to authorize the Port to send a letter signed by the Port Executive Director to the City Council requesting they legislate a mixed use zone for all publicly owned property on the waterfront, based on the zoning document presented and revised at the April 7 joint City Council/Port Commission meeting, with the specific amendments added from the Port/City Taskforce meeting of June 3 which specifies a 75 foot setback from the top of the bank, 54 foot maximum height for lodging, 45 foot height limitation for all other uses, and a minimum 2 acre/maximum 5 acre park dependent on funding.

Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

7. NEW BUSINESS:

a) HNTB Supplemental Agreement No. 6: Executive Director Harlan commented these services are covered by budgeted engineering funds and that HNTB's data will be completed and sent to ODOT in one month.

Motion: Move to approve the HNTB Supplemental Agreement No. 6 for services related to load rating calculations and a pre-design structural upgrade estimate in an amount not to exceed $26,590.75.
Move: Hosford
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

b) Tashman Johnson Professional Services: Executive Director Harlan commented that Tashman Johnson LLC is a well-known consultant in evaluating funding mechanisms and comes highly recommended. A proposal for consultant services, which includes an analysis and public presentations, had not been reviewed in detail and Harlan stated that some modifications might need to be made.

Motion: Move to approve a budget of $5,625.00 for the consulting services of Tashman Johnson LLC.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

c) Approval of Accounts Payable: None.

d) GRI: Executive Director Harlan reported an engineering study and lab test analyses of test pits at the Wasco Street site would need to be completed for the Humanities building by the geotechnical and environmental consultants GRI.

Motion: Move to approve the GRI proposal for the Wasco Street site in an amount not to exceed $5,400.00.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, Lyons
MOTION CARRIED

8. EXECUTIVE SESSION: President Lyons called the Commission into Executive Session at 8:05 p.m. under ORS 192.660(1)(e) Real Estate.

At the conclusion of Executive Session, the Commission was called back into regular session at 8:26 p.m. The following action was taken as a result of Executive Session.

Motion: Move to authorize the Executive Director to review and confirm the sales price of the Columbia Building with Key Development.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, Lyons
MOTION CARRIED

9. NEXT MEETING DATE: June 17, 2003 at the Expo Center Conference.

President Lyons adjourned the meeting at 8:27 p.m.

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Minutes of June 17, 2003 Port of Hood River Commission Work Session/Regular Meeting
Expo Center Conference Room
6:00 P.M.

THESE MINUTES ARE NOT OFFICIAL, as they have not been approved by the Port Commission. These minutes are for review and are subject to change and/or approval at the July 1, 2003 meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Hoby Streich; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: None

Media: None

President Bill Lyons called the work session to order at 6:05 p.m.

1. Industrial Lands: Executive Director David Harlan presented Seaborn Engineering's blueprints of the Wasco Business Park infrastructure and answered questions from the Commission regarding the proposed locations of the Humanities Software and Columbia Area Transit offices. Harlan stated the City has approved the street layout, which will be maintained by the City. Harlan reported the projected cost for the infrastructure is $274,000, which includes a 10% contingency. The application for Immediate Opportunity Funds (IOF), which are matching funds awarded for job creation and job retention projects, is being finalized and Harlan anticipates the application will be reviewed at the Oregon Transportation Commission's July meeting, which he hopes to attend. Once the application is approved and the funds are available, the Port can proceed with the infrastructure project. Harlan stated that any Port matching monies for the project should not be spent until the application is approved and some acknowledgement of the award is received, but that the bidding process could go forward in anticipation of the Oregon Transportation Commission's review and approval. Once the award is confirmed the Port can begin spending it's matching dollars in an effort to take advantage of the "construction season." Harlan reported temporary occupancy for Humanities would be allowed by the City should the road be incomplete, and that the City would not be requiring a traffic analysis. A storm water runoff permit will need to be obtained from the Oregon Department of Environmental Quality, which Harlan said would be discussed in regular session.

President Lyons then opened a general discussion on industrial lands. Lyons also recognized audience member Bill Fashing, Hood River County Economic Development Coordinator, for his successful efforts in bringing Cardinal Glass to Hood River. Fashing commented on the need to have available, ready-to-go industrial land or business prospects could be lost to other areas. Harlan stated the need for communities to have industrial properties of differing sizes, dollar values, and transportation accesses, and recommended the Commission begin discussions on industrial land acquisitions. Although the Commission and staff recognized the next several months would be busy with current priorities and impending deadlines, there was consensus that staff should begin discussions regarding the acquisition of industrial land at the Lower Hanel Mill site.

President Lyons closed the work session at 6:55 p.m., and reconvened the regular session at 7:03 p.m.

1. INTRODUCTIONS: Audience members introduced themselves to the Commission and Port staff.

2. MODIFICATIONS, ADDITIONS TO AGENDA BY COMMISSIONERS: Commissioner Duckwall requested that a discussion on Wasco Business Park infrastructure bids be added to Items from Work Session, and the Commission consented to moving the New Business 'Columbia Gorge Community College' item as the next topic of discussion.

Dennis Whitehouse, Campus Services Director for Columbia Gorge Community College, updated the Commission on the process the college is going through relative to the timelines and location of portable units that will be used for temporary classroom space in Hood River. The College would like to identify a location for some modular buildings by their second board meeting in July in order to have the units in place by the end of the calendar year so classes could begin January 2004. The College has issued a Request for Proposal, which closes June 30, to identify available classroom space but they are not optimistic there will be any respondents. The College is proposing the modular units be placed southwest of the Expo Building to take advantage of the Expo's paved parking lot. Reine Thomas, Dean of Instruction, summarized a 03-05 Hood River Education Plan Summary handout projecting a road map for building capacity for delivering community college services in Hood River County, and Whitehouse discussed a Timeline-Temporary College Space handout and conceptual site plan. Thomas and Whitehouse answered Commission questions, and it was agreed that discussions would continue on the college's short-term needs involving meetings with Port and College staff; as well as meetings to discuss the college's long-term needs, which would also include Commissioner involvement.

3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: Susan Froehlich signed in to speak on the topic of economic development, reciting portions from a June 16, 2003 Oregonian article "Flying the rainbow flag," written by Richard Florida. Froehlich said she is still concerned about a park being located on Lot 7 instead of Lot 6; that a 54-foot building height will be detracting; and the waterfront needs to stay open to draw people to Hood River. President Lyons responded with a review of where the zoning process is currently, that zoning does not dictate what goes onto specific spaces, and that the Port has no preset ideas of what development will happen on particular lots. Lyons informed Froehlich that her issues were germane, but would be more so when a developer has been identified.

4. APPROVAL OF MINUTES: Linda Shames, accounting manager, commented the budget committee had received a copy of the May 7 meeting minutes and that none of the members had responded with any comments or changes.

Motion: Move to approve the minutes of the May 7, 2003 budget committee meeting, and the minutes of the June 3, 2003 work session/regular session meeting.
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED
5. REPORTS

a) Executive Director:
§ July 1 is the annual contract renewal date for Ball Janik LLP, the lobbying firm providing federal representation on behalf of the Port of Hood River, City of Hood River, and County of Hood River. Ball Janik LLP has requested an increase in the monthly retainer, and Harlan reported the County has indicated their preference to wait until the next budget year to authorize the increase.
§ Notification has been received from the bonding firm that the Port has been given an investment rating, versus being unrated, which means there should be a substantial savings on the cost of a revenue bond for the bridge redecking project. The Port continues to work with the Oregon Department of Transportation on their environmental checklist issue of paint chips falling into the river during the redeck project. Harlan noted the current deck is not painted, nor will the replacement deck be painted.
§ Harlan commented that staff would begin calculating lease rates for the Humanities Software relocation to the Wasco Business Park from the Columbia Building.
§ Key Development has come back to the Port with two different offers on the Columbia Building, and that tenant DaKine Hawaii is looking to expand into the space vacated by Arthur Larsen Architect.
§ Harlan reported the City agreed at their June 9 council meeting to begin the public and legislative process on the Waterfront Zone. Harlan is talking with the City to determine if they will share in the cost of bringing Tashman Johnson LLC to Hood River to discuss tax increment financing and other funding mechanisms. Tashman's first visit will be June 24.
§ Harper Houf Righellis, Inc., representing the Center Oak Properties, Peak Development, and Nelson Development teams, has informally notified the Port that they would not be responding to the Request for Proposal (RFP) because of other project commitments. Harlan reported he had been in contact with the other teams who received the RFP to provide an update on the Waterfront Zone and windshadow issues.
§ Harlan reported he is trying to schedule an Editorial Board meeting with the Hood River News to ensure the paper has a full understanding of the Port's position on the various Waterfront issues. Harlan commented that he would also be meeting with the Chamber to discuss the public Waterfront informational forums scheduled for July 31.
§ The Oregon Housing and Community Services has notified the Port that Community Incentive Funds (CIF) are on hold pending further direction from the 2003 State Legislature. Harlan stated the Port intended to utilize the money from the CIF for construction of the Second Street road extension on the Waterfront.
§ After having received comments from adjacent businesses regarding overnight recreational vehicle parking at the Event Site. Harlan commented that he was unsure the project would go forward at this time. Harlan will talk to the City to review their position on the conditional use of a temporary RV site, as well as follow up with other Oregon Port districts on their experiences in operating overnight parking sites. The Commission directed staff to decide the outcome and timeline on overnight RV parking at the Event Site.
§ Harlan reported that Real Estate Committee discussions on the Western Power building would be reviewed during Executive Session.
§ A recent event at the Expo Center resulted in some property damage and it was reported by Harlan that the renter was being responsive to the repairs.
§ Harlan reported on his participation in a Governor's Industrial Lands Task Force meeting, emphasizing that infrastructure assistance from the State is still a critical need; and a local Agricultural Forum in which he updated the audience on the Waterfront project and industrial development.

b) Other:
§ Mike Doke, economic development and marketing assistant, reported that Art Larsen, new tenant of the Port Office Building, had requested a new lease rate to reflect a nine cent per square foot increase, amortized over five years, to cover tenant improvements. The Commission instructed staff to renegotiate the lease.
§ Commissioner Hosford attended the mid-year Pacific Northwest Waterways Association meeting in Seattle June 9-11 and stated one of the meeting highlights was the statistics on how much money is spent in the local communities by tourists traveling on the small cruise ships.
§ Linda Shames, accounting manager, met with Finance Committee members Bill Lyons and Sherry Bohn to discuss medical benefit plans and deductibles. Shames stated a Resolution would be prepared for the July 1 meeting.

6. ITEMS FROM WORK SESSION:

a) Motion: Move to authorize payment, not to exceed $670.00 for an Oregon Department of Environmental Quality storm water runoff permit for the Wasco Business Park.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

Motion: Move to begin the bid solicitation process for Wasco Business Park infrastructure.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

7. NEW BUSINESS:

a) Columbia Gorge Community College: Discussion followed agenda item 2.

b) Bridge Bond Resolution No. 2002-03-5:

Motion: Move to adopt Resolution No. 2002-03-5 authorizing the issuance of revenue bonds and a master revenue bond declaration to finance improvements to the Port's toll bridge and adjacent transportation infrastructure.
Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

c) FY 2004 Budget Resolution No. 2002-03-6:

Motion: Move to adopt Resolution No. 2002-03-6 adopting the 2003-2004 budget in the amount of $15,686,010.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

d) Columbia Gorge Aviation Association: Mike Doke reported the annual Fly-In alternates between the Hood River and The Dalles airports and that the Columbia Gorge Aviation Association was requesting a $2,000 donation to provide fuel for the show airplanes. Doke reminded the Commission they had authorized a fueling donation for the 2001 Hood River Fly-In.

Motion: Move to reimburse the Columbia Gorge Aviation Association for actual costs, not to exceed $2,000.00 for fueling show airplanes at the August 23-24, 2003 Hood River Airport Day Fly-In.
Move: Streich
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Lyons, and Streich
MOTION CARRIED

e) Medical Benefits: Further detail and a Resolution will be made available at the July 1 Commission meeting.

f) Overnight RV Use at the Event Site: The Commission directed staff to decide the outcome and timeline on overnight RV parking at the Event Site.

g) Ball Janik Contract and Scope:

Motion: Move to extend the Port of Hood River's contract with Ball Janik LLP for the period July 1, 2003 through June 30, 2004.
Move: Hosford
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, Lyons
MOTION CARRIED

h) Approval of Accounts Payable:

Motion: Move to approve Accounts Payable in the amount of $53,154.78 for payoff of Special Public Works Fund Project Number L91005.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, Lyons
MOTION CARRIED

8. EXECUTIVE SESSION: President Lyons called the Commission into Executive Session at 8:47 p.m. under ORS 192.660(1)(e) Real Estate. Attorney Jaques authorized the attendance of Bill Fashing, Hood River County Economic Coordinator, at the Executive Session.

At the conclusion of Executive Session, the Commission was called back into regular session at 8:56 p.m. No action was taken as a result of Executive Session.

9. NEXT MEETING DATE: July 1, 2003 at the Expo Center Conference.

President Lyons adjourned the meeting at 8:57 p.m.