PORT OF HOOD RIVER MEETING MINUTES
Minutes of May 4, 2004 Port of Hood River Commission Regular Meeting
Expo Center Conference Room
6:30 P.M.
Absent: From staff, Linda Hull
Media: None
President Don Hosford called the Commission into work session at 6:30 p.m.
1. Draft Waterfront Zone: Executive Director David Harlan reported that he had met with City Manager Bob Francis to present the Port's observations on the City's latest revision to the draft waterfront zone. Harlan commented that Francis was receptive to the Port's comments, which Francis would discuss with City staff. Commissioner Lyons commented that anything in the current draft that diminishes the opportunity to locate a five star hotel on the waterfront is not in the Port's best interest. Attorney Jerry Jaques commented that he disagrees with City Attorney Alexandra Sosnkowski's interpretation that the City Council does not need to worry about "takings" issues involving pedestrian access ways, property north of Portway Avenue, and what has been referred to as the "slack water beach park" at the cruise ship basin. The Commission consented to Jaques's offer to contact Tim Ramis, of Ramis Crew Corrigan & Bachrach, LLP, whom Jaques considers to be an expert in these matters, for Ramis's interpretation. Jaques also commented the City Attorney does not feel that Intergovernmental Agreements (IGA's) need to be entered into prior to the adoption of the Waterfront Zone, including Goal 9, which addresses the industrial lands inventory. Commissioner Duckwall felt strongly that IGA's are important and the City needs to participate in the solutions. Harlan stated that he would be contacting Bob Francis before the end of the week to further discuss the Commission's and Real Estate Committee's concerns.
President Hosford closed the work session at 7:00 p.m., and called the regular session to order at 7:00 p.m.
1. INTRODUCTIONS: Linda Maddox and Mike Benedict introduced themselves and were welcomed to the meeting by President Hosford.
2. MODIFICATIONS, ADDITIONS TO AGENDA BY COMMISSIONERS: Executive Director David Harlan requested a Wasco Business Park property appraisal discussion under New Business.
3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.
4. APPROVAL OF MINUTES:
Motion:
Move
to
approve
the
April
20,
2004
work
session/regular
session
meeting
minutes.
Move:
Streich
Second:
Duckwall
Vote:
Aye:
Bohn,
Duckwall,
Lyons,
and
Streich
Abstain:
Hosford
MOTION
CARRIED
5. REPORTS
a)
Executive
Director:
Bridge
Update:
Executive
Director
David
Harlan
reported
that
redecking
materials
are
being
received
at
the
staging
area
east
of
the
Expo
Center.
HNTB,
the
Port's
bridge
engineering
firm,
is
working
on
a
feasibility
study
for
construction
of
a
new
interstate
bridge
crossing
that
would
be
built,
owned
and
operated
by
the
Port.
Harlan
reported
the
cost
of
the
study,
as
well
as
mechanical
and
underwater
inspections
on
the
current
bridge,
have
been
included
in
the
budget
for
the
coming
fiscal
year.
·
Waterfront
Update:
The
Goal
5
fieldwork
has
been
completed
and
a
draft
report
could
be
received
by
the
end
of
the
week.
Harlan
commented
that
he
anticipates
much
of
the
waterfront
will
not
meet
the
criteria
for
riparian
habitat
protection.
Two
responses
to
the
Port's
request
for
market
research
proposals
were
received
and
the
responses
are
currently
under
review.
·
Big
7/College
Update:
Third
Floor
Tenant
Improvements
bids
were
opened
earlier
in
the
day
and
the
apparent
low
bid
exceeded
the
$171,000
engineer's
estimate
by
$128,308.
Prior
to
awarding
the
contract,
the
college
and
Port
will
need
to
review
the
bid
to
determine
which
design
features
and
amenities
can
be
reduced
or
eliminated.
Harlan
did
comment,
however,
on
the
possibility
of
obtaining
Oregon
Investment
Board
funding
to
assist
in
the
tenant
improvement
project.
The
Port
submitted
a
letter
to
the
City
of
Hood
River
requesting
on-street
metered
parking
along
Wasco,
Seventh,
and
Industrial
streets
in
hopes
of
encouraging
Sprint
employees
to
use
the
Waucoma
Center
parking
and
thus
freeing
up
the
proposed
metered
parking
for
college
students
and
other
users.
City
Manager
Bob
Francis
had
written
a
letter
in
response
expressing
concern
about
the
$52,000
installation
cost
and
time
it
would
take
the
City
to
recover
the
cost,
but
also
expressing
a
willingness
to
work
with
the
Port
to
find
a
solution.
·
Wasco
Business
Park
Update:
Bid
documents
for
construction
of
a
tenant
building
in
the
Wasco
Business
Park
will
be
ready
the
first
of
June,
and
bids
are
anticipated
to
be
returned
by
the
end
of
June.
Humanities
Software
will
be
the
anchor
tenant,
and
their
parent
company,
Renaissance
Learning,
Inc.,
has
signed
the
good
faith,
non-binding
Memorandum
of
Understanding.
Harlan
reported
that
the
U.S.
Postal
Service
has
requested
the
Port
provide
them
with
a
property
appraisal
and
title
report
on
the
parcel
they
are
interested
in
acquiring
for
a
Carrier
Unit.
If
the
Commission
approves
the
appraisal
request,
and
if
the
reports
are
satisfactory
to
the
Post
Office,
the
Post
Office
has
indicated
that
they
are
ready
to
finalize
a
property
purchase.
Harlan
informed
the
Commission
of
the
Port's
receipt,
as
an
adjacent
property
owner,
of
an
application
by
Son-Rise
Development
to
construct
a
two-story
office
building/warehouse
on
Wasco
Avenue
across
from
the
Wasco
Business
Park.
·
Waterfront
Recreational:
The
Commission
was
informed
that
an
appraisal
of
the
Mid-Columbia
Marina
building
had
been
completed
but
the
report
was
not
yet
finalized.
The
appraisal
was
written
into
the
language
of
the
lease
agreement
with
Jim
Drennen
and
a
prerequisite
to
continued
lease
negotiations.
The
Gorge
Games
will
be
held
in
2004,
and
the
Port
has
received
a
site
reservation
deposit.
Harlan
also
reported
that
staff
had
increased
the
2004
kiteboard
concessions
fees
from
$200
to
$300/month;
food
concessions
from
$100
to
$150
per
month;
and
established
a
$50/day
temporary
concession
fee.
Harlan
reported
the
Gorge
Cup
windsurfing
organizers
submitted
a
letter
requesting
the
Commission
consider
granting
a
fee
reduction
for
this
year's
series.
The
Port
policy
is
$4
per
participant
or
$240
per
day
for
non-exclusive
use
of
the
Event
Site,
whichever
is
greater,
and
the
Gorge
Cup
would
like
to
charge
a
flat
rate
of
$4
per
participant.
Commissioner
Lyons
recollected
the
Commission
approving
the
fee
reduction
in
2003
and
telling
the
organizers
it
was
a
one-time
offer.
After
discussion,
there
was
a
majority
consensus
that
a
fee
reduction
would
not
be
offered
this
year
for
the
Gorge
Cup
series
and
that
Waterfront
and
Marina
Park
event
subsidies
could
not
continue.
·
Airport:
Earlier
in
the
day,
the
Real
Estate
Committee
discussed
two
property
appraisals
for
a
10-acre
orchard
that
is
located
in
the
runway
protection
zone.
Staff
was
directed
to
contact
the
appraiser
to
break
out
the
land
and
building
values,
and
then
move
forward
with
purchase
negotiations
with
the
property
owner.
·
Other:
Executive
Director
Harlan
reported
that
Hood
River
Valley
Parks
&
Recreation
is
amenable
to
the
Port's
offer
to
donate
the
surplus
property
along
the
Indian
Creek
Trail.
Harlan
reported
he
had
attended
the
OECDD's
Quarterly
Ports
meeting
April
30
in
Salem.
b)
Other
-
Before
committee
reports
were
presented,
President
Hosford
thanked
Vice
President
Sherry
Bohn
for
presiding
over
the
past
several
Commission
meetings
that
he
had
been
unable
to
attend.
·
Real
Estate
Committee:
The
Committee
report
on
the
airport
property
appraisal
was
presented
under
the
Executive
Director's
Report.
6.
ITEMS
FROM
WORK
SESSION:
None.
7.
NEW
BUSINESS:
a) Strategic Plan Revisions: Comments from the April 20 Commission work session were incorporated into a May 4 draft version of the Strategic Plan which was presented for further discussion. Clarifications recommended by the Commission included contingency plans for replacement of the Toll Bridge (Asset Management B1, Strategy g); inclusion of a review process by the Hood River County Planning Department of the Airport Master Plan (Asset Management B4, Action Item b); verbiage change from "will" to "may, or could" (Asset Management B5, Action Item c); inclusion of "return on investment" (Asset Management B6, Strategies b); and deletion of Columbia Building sale verbiage in exchange for language relative to working with DaKine Hawaii's expansion (Asset Management B6, Action Item d).
Motion:
Move
to
approve
the
Strategic
Plan
with
changes
just
reviewed.
Move:
Lyons
Second:
Duckwall
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
b) Humanities Memorandum of Understanding: Executive Director Harlan stated the Memorandum of Understanding, which has already been signed by parent company Renaissance Learning, Inc. commits the Port in going forward with the bid process to construct a building, a portion of which would be leased by Humanities Software.
Motion:
Move
to
authorize
the
Executive
Director
to
sign
the
Memorandum
of
Understanding
with
Renaissance
Learning
concerning
leasing
space
in
a
building
to
be
constructed
at
the
Wasco
Business
Park.
Move:
Lyons
Second:
Bohn
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
c) Approval of Accounts Payable: None.
d) Wasco Business Park Property Appraisal:
Motion:
Move
to
authorize
staff
to
obtain
one
property
appraisal
at
the
Wasco
Business
Park
for
the
Post
Office
parcel.
Move:
Lyons
Second:
Duckwall
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
8.
EXECUTIVE
SESSION:
President
Hosford
called
the
Commission
into
Executive
Session
at
7:40
p.m.
under
ORS
192.660(1)(e)
Real
Property.
At
the
conclusion
of
Executive
Session,
the
Commission
was
called
back
into
Regular
Session
at
7:50
p.m.
No
action
was
taken
as
a
result
of
Executive
Session.
9. NEXT MEETING DATE: The next regular meeting of the Port of Hood River Commission will be held on May 18, 2004 at the Expo Center Conference Room.
President Hosford adjourned the meeting at 7:50 p.m.
Minutes
of
May
18,
2004
Port
of
Hood
River
Commission
Regular
Meeting
Expo
Center
Conference
Room
7:00
P.M.
Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Bill Lyons, and Hoby Streich; Attorney Jerry Jaques; from staff, Mike Doke, Linda Hull, and Laurie Borton
Absent: From staff, David Harlan and Linda Shames
Media: RaeLynn Ricarte
President Don Hosford called the Commission into regular session at 7:00 p.m.
1. INTRODUCTIONS: Paul Thompson, Bob Francis, Dennis Whitehouse, Linda Maddox, RaeLynn Ricarte, and Wayne Ricarte introduced themselves and were welcomed to the meeting by President Hosford. Brian Robb arrived after introductions were made.
2. MODIFICATIONS, ADDITIONS TO AGENDA BY COMMISSIONERS: President Hosford stated a bridge change order would be discussed under New Business.
3. UNSCHEDULED ITEMS FROM THE GENERAL PUBLIC: None.
4.
WATERFRONT
ZONING
UPDATE:
Paul
Thompson,
a
member
of
the
Hood
River
City
Council,
commented
on
a
Waterfront
Park
Conceptual
Plan
(Carl
Perron
Architect,
dated
5/10/04)
that
he
and
Bruce
Peterson
designed,
which
had
Council
consensus
to
be
presented
to
the
Hood
River
City
Planning
Commission.
Thompson
stated
the
plan
was
not
perfect,
but
it
was
a
means
for
the
Council
to
address
the
needs
of
all
parties,
including
the
Port,
and
their
constituents.
Thompson
stated
the
park
design
would
eliminate
the
need
for
windshadow
language
in
the
zoning
ordinance,
provide
river's
edge
access
along
Lots
6
&
7,
protect
view
corridors,
allow
for
efficient
parking,
and
be
a
nice
place
to
go
"off
season."
Thompson
said
he
was
hopeful
a
developer
would
think
the
conceptual
plan
was
workable.
Commissioner
Lyons
commented
the
conceptual
plan
was
a
departure
point
from
four
years
ago
when
the
Port
and
City
planned
a
70/30
split
of
Lot
6,
meaning
70%
park
and
30%
commercial
development,
and
that
there
had
never
been
any
discussion
of
"taking"
the
entire
Columbia
River
waterfront
as
park.
Lyons
commented
further
that
the
approximate
4.4
acres
of
land
split
into
two
parcels
behind
the
conceptual
park
would
not
be
acceptable,
in
his
opinion,
in
attracting
a
five-star
convention/hotel,
which
Lyons
believed
to
be
the
highest
and
best
use
development.
Lyons
and
Thompson
did
agree,
however,
on
the
need
to
work
on
an
Intergovernmental
Agreement
(IGA)
regarding
the
design,
placement,
construction,
and
payment
of
a
park.
City
Manager
Bob
Francis
stated
the
conceptual
plan
presented
to
the
Commission
was
not
set
in
stone
and
he
was
optimistic
that
with
continued
"tweaking"
some
acceptable
variation
could
be
reached.
Francis
also
stated
that
City
Attorney
Alexandra
Sosnkowski
was
close
to
finalizing
the
draft
on
the
park
IGA.
Commissioner
Duckwall
commented
that
the
park
site
is
still
open
to
negotiation,
and
that
the
75-foot
setback
provides
ample
waterfront
access;
however,
Duckwall
stated
that
tying
up
the
entire
waterfront
for
a
park
was
detrimental.
Commissioner
Bohn
offered
her
viewpoint
that
there
was
room
to
compromise
on
a
park
plan
but
that
a
decision
needed
to
be
made
quickly
in
order
to
get
an
attractor
on
the
Waterfront.
Bohn
stated
the
Port
could
not
continue
to
subsidize
the
Event
Site,
Marina
Park,
and
Expo
Center,
and
it
was
her
opinion
that
the
conceptual
plan
diminished
the
acreage
needed
for
an
attractor.
Bohn
also
commented
that
she
perceived
the
windshadow
issue
as
a
delay
tactic,
and
she
cautioned
Thompson
to
be
careful
in
presenting
his
conceptual
plan
to
the
Planning
Commission,
explaining
that
people
are
still
talking
about
the
water
canal
feature
from
a
previous
"conceptual"
plan,
and
her
biggest
concerns
were
people
not
understanding
that
his
design
was
also
a
concept,
and
how
would
the
City
and
Port
pay
for
the
park?
Commissioner
Bohn
also
stated
the
Port
understands
that
water
sports
comprise
an
industry
that
no
one
wants
to
destroy.
President
Hosford
reported
the
Port
is
still
awaiting
rulings
on
the
Land
Use
Board
of
Appeals
(LUBA)
and
Circuit
Court
filings,
to
which
Thompson
responded
the
City
and
Port
have
different
constituencies.
Thompson
was
thanked
for
his
presentation
and
for
addressing
the
Commissioners
questions.
Brian
Robb
requested
permission
to
comment,
and
President
Hosford
allowed
a
5-minute
time
limit.
Robb
voiced
his
disagreement
to
any
compromise
and
said
that
the
people
also
did
not
vote
for
compromise.
5. APPROVAL OF MINUTES:
Motion:
Move
to
approve
the
May
4,
2004
work
session/regular
session
meeting
minutes.
Move:
Bohn
Second:
Duckwall
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
6. REPORTS:
a)
Executive
Director:
Mike
Doke,
Economic
Development
and
Marketing
Assistant,
filled
in
for
Executive
Director
David
Harlan
who
was
out
of
town
for
meetings.
With
Dennis
Whitehouse,
Campus
Services
Director
for
Columbia
Gorge
Community
College,
in
the
audience
Doke
recommended
the
Big
7/Community
College
be
the
first
item
of
discussion.
·
Big
7/College
Update:
Whitehouse
stated
he
had
come
to
request
that
the
Commission
consider
increasing
its
financial
support
in
order
to
move
forward
with
the
Big
7
Tenant
Improvement
project.
Whitehouse
reported
on
the
College's
financial
contribution
thus
far
to
the
Hood
River
location,
which
he
believed
would
meet
the
300
full-time
equivalency
in
student
numbers
to
generate
state
funds
for
future
support
down
the
road.
Whitehouse
also
pointed
out
that
the
building
improvements
would
remain
when
the
college
moves,
which
would
directly
benefit
the
Port
in
future
lease
agreements.
The
Third
Floor
Tenant
Improvements
bids
opened
last
month
exceeded
the
$171,000
engineer's
estimate
by
$128,308.
Besides
looking
at
options
to
trim
costs
of
the
improvement
project,
Whitehouse
stated
the
College
is
actively
pursuing
grant
funding
from
the
Oregon
Investment
Board
and
the
Mt.
Hood
Economic
Alliance
to
reduce
the
deficit.
Doke
commented
that
the
Port
had
30
days
in
which
to
award
or
reject
the
bid,
which
was
opened
on
May
4.
Commissioner
Bohn
stated
the
project
had
received
a
lot
of
political
support
and
that
the
Commission
should
make
a
decision
tonight
supporting
the
College's
request.
Motion:
Move
to
agree
to
split
the
Big
7
Building
Tenant
Improvements
shortfall
with
Columbia
Gorge
Community
College,
with
the
Port's
contribution
not
to
exceed
$41,654,
and
that
any
grant
funding
secured
by
the
College
would
apply
to
the
improvement
project
shortfall.
Move:
Lyons
Second:
Bohn
Discussion:
Staff
was
directed
to
write
letters
to
the
Oregon
Investment
Board,
and
the
Mt.
Hood
Economic
Alliance
in
support
of
the
College's
pursuit
of
grant
funds.
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
·
Bridge
Update:
The
first
deck
panels
have
arrived
and
Mike
Doke
reported
that
nighttime
closures
are
anticipated
to
begin
sometime
the
first
week
in
June.
Christie
Constructors
notified
Project
Manager,
Ed
Hoyle,
that
the
heavier
10-gauge
steel
originally
intended
for
use
in
the
guardrail
system
was
not
available
and
that
HNTB,
the
Port's
bridge
engineering
firm,
had
approved
the
use
of
12-gauge
steel.
Even
though
the
approved
design
of
the
new
deck
surface
eliminated
the
rubber
bumper
that
motorists
use
as
a
guide
to
avoid
contact
with
the
guardrail,
a
change
order
has
been
submitted
that
would
modify
the
vertical
guardrail
to
a
stepped
guardrail
which
would
allow
for
an
additional
three-inch
clearance
to
help
provide
a
clear
zone
for
mirrors
and
other
protruding
parts
from
cars.
Mike
Doke
reported
that
Executive
Director
Harlan
and
Ed
Hoyle
supported
the
change
order.
The
bridge
rail
post
modification
was
added
to
the
agenda
and
Doke
stated
that
action
would
be
considered
under
New
Business.
·
Waterfront
Update:
There
was
no
staff
discussion
on
this
item
and
Mike
Doke
deferred
comments
to
Commissioners
Bohn
and
Streich
who
attended
the
May
10
City
Council
meeting.
Commissioner
Bohn
commented
that
the
City
Planning
Commission
would
hold
a
public
hearing
on
the
waterfront
zone
on
June
2.
·
Airport:
Mike
Doke
reported
the
Airport
Advisory
Committee
had
met
and
their
comments
on
the
Airport
Master
Plan
were
referred
back
to
the
Century
West
engineers.
·
Other:
The
Spring
2004
Port
News
should
arrive
in
mailboxes
this
week
and
the
newsletter
was
circulated
in
the
White
Salmon
Enterprise
last
week.
Mike
Doke
attended
a
Hood
River
County
Commission
meeting
regarding
the
formation
of
a
Windmaster
Corner
Sewer
Special
District
and
reported
that
he
would
participate
in
future
meetings
representing
the
Port's
interest
as
it
relates
to
the
Ken
Jernstedt
Airfield.
· b) Other - Commissioner Bohn asked when the Event Site booth would open? Staff reported the booth would be opened this coming weekend and the following Memorial Day weekend, and that season passes had already been sold from the office. The booth will be staffed seven days a week beginning early June.
7.
ITEMS
FROM
WORK
SESSION:
None.
8.
NEW
BUSINESS:
a) Odell Sanitary District Letter of Support: Commissioner Lyons reported that he had been approached by John Alley, an Odell Sanitary District board member, who requested a letter from the Port supporting Odell Sanitation's efforts to pursue Economic Development Association (EDA) funding to expand the sanitation system. The middle valley area continues to experience residential and industrial growth, and the sanitation system needs to expand to meet those needs.
Motion:
Move
to
authorize
the
Executive
Director
to
sign
a
letter
of
support
for
the
Odell
Sanitary
District's
efforts
to
upgrade
the
sanitation
system
to
meet
the
community's
growing
residential
and
industrial
development
needs.
Move:
Duckwall
Second:
Lyons
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
b) Approval of Accounts Payable: None.
c) Bridge Change Order:
Motion:
Move
to
approve
the
change
order
for
the
Bridge
Rail
Post
Modification
in
the
amount
of
$75,964.00.
Move:
Lyons
Second:
Duckwall
Vote:
Aye:
Bohn,
Duckwall,
Hosford,
Lyons,
and
Streich
MOTION
CARRIED
9. EXECUTIVE SESSION: President Hosford called the Commission into Executive Session at 8:00 p.m. under ORS 192.660(1)(e) Real Property and ORS 192.660(1)(f) Exempt Public Records. At the conclusion of Executive Session, the Commission was called back into Regular Session at 8:38 p.m. No action was taken as a result of Executive Session.
10. NEXT MEETING DATE: The next regular meeting of the Port of Hood River Commission will be held on Tuesday, June 1, 2004 at the Expo Center Conference Room.
President Hosford adjourned the meeting at 8:38 p.m.
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