Minutes of January 18, 2005 Work Session/Regular Session Meeting
Port of Hood River Commission
Expo Center Conference Room, 6:00 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, Mike Doke, and Laurie Borton

Absent: Commissioner Don Hosford

Media: None

1. EXECUTIVE SESSION: President Sherry Bohn called the Commission into Executive Session at 6:02 p.m. under ORS 192.660(2)(e) Real Property. Hood River City Manager Bob Francis, and Hood River City Mayor Linda Rouches were invited to participate in Executive Session. At 6:30 p.m., and again at 6:40 p.m., guests waiting in the hallway were notified there would be a slight delay of the Work Session start time. No action was taken as a result of Executive Session.

At the conclusion of Executive Session, President Sherry Bohn called the Commission into Work Session at 6:45 p.m.

1. WATERFRONT INTERGOVERNMENTAL AGREEMENT (IGA): The work session focused on Lot 6 park boundaries, and park definitions. Hood River City Manager Bob Francis, and Hood River City Mayor Linda Rouches were invited to participate in the discussion as the Council is expected to discuss the IGA at their January 24 meeting.
The actual acreage and boundary lines of the Port's land donation of Lot 6 will be determined once a final survey and legal description are obtained. Executive Director David Harlan commented the draft survey couldn't be finalized until an agreement on Luhr Jensen's current parking use of unleased land is reached. Harlan stated that the City appears to be supportive of the Port's desire to protect Jensen's parking, which could result in an extension of the Lot 6 boundary line to the north to include the river bank and submerged property in order to achieve the 6.4 acres. Attorney Jerry Jaques recommended that the City redefine the boundary lines on their exhibits to Ordinance 1851 rather than the Port rush to amend the Luhr Jensen land lease since the City is in the midst of the 1851 reading. City Manager Bob Francis indicated that he would be supportive of this option.
The Commission then reviewed the latest changes to the draft IGA proposed by City Attorney Alexandra Sosnkowski. The City's goal is to maintain as much flexibility as possible, while the Port's interest is to protect its fiduciary responsibility should the land revert back to the Port seven years after the date of conveyance as a result of park design, funding, construction, and maintenance elements having not been fulfilled. After discussing the park definition at length, which affects the reversion provisions, it was agreed that Executive Director Harlan and Attorney Jaques would continue IGA discussions with City Manager Bob Francis and City Attorney Alexandra Sosnkowski, which will include the following: with the exception of the sport facilities component, the Commission would like the standards as defined under the Neighborhood Park classification of the National Recreation and Parks Association and the Urban Land Institute added back to the draft IGA; consideration of the consequences of a park donation should the current Council not approve 1851; provisions for amendment of the park definition once the Park Development Committee's (PDC) park plan is approved; consideration for hiring a project manager to protect the interests of both the Port and the City; and once the park is developed, an IGA provision covering the possibility that the City may enter into an agreement with a non-profit group that has agreed to the maintenance of the park with the City retaining title to the property.

President Bohn closed the Work Session at 8:08 p.m.

1. CALL TO ORDER: President Bohn called the regular session to order at 8:12 p.m.

a) Introductions: The attendance of Bob Francis and Linda Maddox was acknowledged.
b) Modifications, Additions to Agenda by Commissioners: None.

2. PUBLIC COMMENT: Linda Maddox explained how her self-survey of Lot 6 resulted in a measurement of 5.5 acres. Maddox further commented that this was not enough acreage for a park if the IGA's park definitions and requirements were too specific.

3. APPROVAL OF MINUTES:

Motion: Move to approve the December 21, 2004 (work/regular sessions) meeting minutes.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, Streich, and Watson
Absent: Hosford
MOTION CARRIED

4. INFORMATION-COMMUNICATIONS:

a) Executive Director:
· Bridge Update: Executive Director David Harlan reported that Port staff and Commissioner Hosford are involved in executive and policy committee meetings with the Oregon Department of Transportation (ODOT) looking at I-84 Exit 64 traffic pattern configurations and local trip alternatives. There was Commission consensus to support the idea of a frontage road north of I-84 with a vehicle bridge across the Hood River. Harlan commented he would contact Port lobbyist Hal Hiemsta, of Ball Janik, to request that Hiemstra submit the frontage road/vehicle bridge as a TEA-21 reauthorization project priority. Harlan reported that a resolution has not yet been reached on the supposed archeological finding involving a bridge redecking sub-contractor's worksite on the Washington side of the bridge
· Waterfront Update: Harlan reported he spoke with Bill Smith earlier in the day and that Smith, of William Smith Properties, Inc., remains committed to the waterfront development project. Harlan reported he had been advised by the real estate agent handling the Nichols Boat Basin property that three offers are being considered.
· Wasco Business Park Update: The construction of the Wasco Business Park building is moving along but may not be completed by the expected due date, so Harlan reported the Port may need to assist Humanities Software negotiate an extended stay in the Columbia Building with DaKine. Harlan also commented that offers on the Wasco property would be discussed in Executive Session, and that development standards would be considered as an Action Item.
· Big 7/College Update: The Betz Construction project for the college remodel has not been closed. Fees were retained when construction delays hindered the move-in date for Columbia Gorge Community College. The college will be providing some "damage" figures, which Harlan reported would be reviewed by the Finance Committee.
· Waterfront Recreational: Harlan reported that he would attend the annual meeting for cruise ship coordinators to be held on Thursday in Astoria, and that staff would attend an Oregon State Marine Board grant workshop meeting in early February.
· Airport: Mike Doke, Marketing Manager, reported that he and Commissioners Duckwall and Streich, and Anne Yannotti of Flightline Designs (Ken Jernstedt FBO) would review the Request for Qualifications (RFQ) for Airport Consulting Professional Services on January 28. The RFQ will identify a consultant responsible for the engineering, planning, design and construction management of capital improvement projects for a period up to five years. A recommendation will be brought to the Commission for approval at the February 1 meeting. Doke also reported the updated appraisal on the Forrest Orcutt property would not be available until early February.
· Other: Because the Port is unable to meet Homeshield's expansion needs at its current location on the waterfront, Harlan reported the company is looking to relocate to The Dalles once their current lease term expires. Homeshield has applied to the Oregon Investment Board for incentive money that will be used for moving expenses. Harlan reported he would be attending a Pacific Northwest Waterways Association (PNWA) meeting in Portland on Wednesday, and the annual Special Districts Association of Oregon (SDAO) conference in early February. The Commission was invited to attend a Port employee appreciation luncheon on January 26 at the Port Office building.

b) Other: Commissioner Streich reported he would be attending an Urban Renewal meeting on Thursday. President Bohn reported that she had met with Senator Gordon Smith's aide but that he was not optimistic about park grant funding.

5. ACTION ITEMS:

a) Wasco Business Park - Requirements and Restrictions: Executive Director Harlan and Attorney Jaques presented draft development standards for basic requirements and restrictions. Harlan recommended that detailed Covenants, Conditions and Restrictions (CC&Rs) were not necessary because the Wasco site is relatively small and offers are in hand for the remaining parcels. The development standards do require the purchaser to submit plans for Port review and approval. The Port, however, will rely on the City's processes for final review and approval. Upon Commission approval, Jaques will prepare a formal document that will be referenced in any earnest money agreements for Wasco site property purchases.

Motion: Move to approve the Wasco Business Park Development Standards.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Streich, and Watson
Absent: Hosford
MOTION CARRIED

b) Accounts Payable: Linda Shames, Finance Manager, explained the Port has the option of securing a two-year term of coverage for the Hood River Interstate Bridge. The current renewal ended up being a 7.2% reduction over last year's premium and the insurer anticipates further reductions next year. Shames also commented the invoices had been approved by the Finance Committee and required Commission ratification.

Motion: Move to ratify the Accounts Payable approved by the Finance Committee in the total amount of $215,085 for bridge insurance (one year policy term premium of $162,395); general liability and property insurance coverage in the amount of $50,190; and bridge change order #13 in the amount of $2,500.
Move: Watson
Second: Duckwall

Vote: Aye: Bohn, Duckwall, Streich, and Watson
Absent: Hosford
MOTION CARRIED

6. ANNOUNCEMENTS: City Manager Bob Francis asked that if the Commission would object to advertising for volunteers for the Park Development Committee? There was Commission consensus that advertising for committee members would not be a problem.

7. EXECUTIVE SESSION: President Bohn called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 8:58 p.m. At the conclusion of Executive Session, the Commission was called back into Regular Session at 9:15 p.m.

a) Executive Session Action: No action was taken as a result of Executive Session.

8. ADJOURN: President Bohn adjourned the meeting at 9:15 p.m.