Minutes of June 7, 2005 Port of Hood River Commission Meeting
Expo Center Conference Room
7:00 p.m.

Present: Commissioners Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: Commissioner Sherry Bohn

Media: None

Vice President Duckwall opened the Budget Hearing at 7:00 p.m., stating that it would remain open for public comment and run concurrently with Regular Session.

1. CALL TO ORDER: The Commission was called into Regular Session at 7:01 p.m.

a) Introductions: Kris Gann, Linda Maddox, Jim Schlemmer, and Budget Committee member Joe Sheirbon introduced themselves to the Commission and staff and were welcomed to the meeting.

b) Modifications, Additions to Agenda by Commissioners: None.

2. PUBLIC COMMENT: None.

3. APPROVAL OF MINUTES: Commissioner Watson commented that it was President Bohn, and not herself, who had inquired about the windsurfing/kiteboarding school signs on Port property (Item 4c Information-Communications, Commissioner, Committee Reports).

Motion: Move to approve the May 24, 2005 regular session meeting minutes as corrected.
Move: Hosford
Second: Streich
Vote: Aye: Duckwall, Hosford, Streich, and Watson
Absent: Bohn
MOTION CARRIED

4. INFORMATION-COMMUNICATIONS:
a) Guests: None

b) Executive Director's Report:
· Bridge Update: Executive Director Harlan reported that President Bohn was in Washington, D.C. to lobby for funding in support of the Frontage Road bridge project, the Waterfront Park, and the County's Windmaster Sewer project. The City of Bingen sent a letter and Resolution to the City of Hood River encouraging a 25 cent increase in the bridge toll with those funds dedicated to a new bridge crossing. The City of Bingen has not been in direct contact with the Port, who owns and operates the interstate crossing.
· Waterfront Update: Luhr Jensen & Sons, Inc. has announced a merger with Rapala/VMC, a Finland based company. Phil Jensen has reported that manufacturing activities will continue at the waterfront location and that no changes in the company operations or management personnel are expected in the immediate future. Harlan stated that further discussion regarding the Luhr Jensen lease could continue in Executive Session. Harlan reported that he and Attorney Jerry Jaques are scheduled to meet with Ron Dodge of Hood River Distillers later in the week regarding a potential land transaction. The Oregon Department of Transportation (ODOT) permit for the Second Street Extension into the Waterfront property expires at the end of the calendar year and a recommendation to proceed will be presented for Commission approval. Attorney Jaques explained the partition process, which is governed by state statutes. A partition application to separate Lot 6 from Tax Lot 100 has been approved with conditions by the City Planning Department, and the appeal period ends on June 14. Jaques explained that language in the Waterfront Park Intergovernmental Agreement required a partition process rather than a subdivision, which has been submitted to the City for the Wasco Business Park property. Harlan reported that the Department of Land Conservation and Development (DLCD) is on a fast-track to complete assessments (i.e. interviews) by the end of June to determine the problems associated with the Waterfront rezoning process. Commissioner Watson was concerned that the Port should have input in shaping the project otherwise the research may not advance our progress and might be a detriment. Harlan commented that it was important to note that the assessments were not a mediation tool. Commissioner Duckwall commented that until a Master Plan for the Waterfront is in place he was unsure how helpful the DLCD project would be.
Harlan briefly commented that representatives from Columbia Gorge Community College would like to participate in a real estate discussion in Executive Session at the June 21 meeting; the City is considering Goal 5 ESEE (economic, social, environmental, and energy) amendments involving the Marina, the Spit, and the Hook properties, which the State has already accepted as previously submitted; a meeting with the City is scheduled for Wednesday to discuss activity at the Spit, after which a formal written reply will be sent to the City in response to their May 18 letter; and the Lions Club will again be launching fireworks from the Spit on July 4, which means the Spit will be closed to kiteboarding from noon July 3 through noon July 5.
· Wasco Business Park Update: The change orders being presented as Action Items for Commission approval are the result of Humanities Software's request for expanded space. Occupancy by August 1 is still anticipated. The Commission will also be asked to approve a subdivision application for the remaining Wasco property. Executive Director Harlan commented that he would attend a Columbia Area Transit board meeting on Wednesday, as they are very interested in property at the Wasco Business Park.
Commissioner Streich reported that Wasco Street property owner Bruce Peterson, who was concerned about a dog kennel being located close to his business, had contacted him. Streich asked if the Port should be concerned about property values, noise and odors associated with a dog kennel and suggested the Port should contact County Administrator Dave Meriwether about facilitating a property trade at the John Weber Business Park. Budget Committee member Joe Sheirbon commented that a pet facility is being built at the Lower Hanel Mill site in Odell and the County had strict sewage requirements for the waste bi-products. Sheirbon stated he did not know what the City's requirements would be.
· Airport: Executive Director Harlan reported that due diligence is ongoing relative to a ground lease at the airport. Harlan also commented that a request had been made of the County to inform the Port of any Measure 37 claims.
· Other: President Bohn and Executive Director Harlan spoke with Gwen Griffith by conference call to discuss and schedule a date for a Board Retreat. Commissioner Watson stated she would not commit to a date because she was not convinced a retreat was needed, and she did not want to spend $3,000. Commissioner Streich stated he would like the discussion tabled until the full Commission was present. Harlan reported that it was President Bohn who set the date of July 11 and that he would proceed to schedule the retreat. Commissioner Hosford was emphatic that a retreat was needed. Commissioner Duckwall commented that how the retreat was structured was important and thought it would be beneficial.

Commissioner Streich reported he had talked that afternoon with President Bohn who asked for an update on spreadsheets discussed in a Real Estate Committee meeting, the City's May 18 letter to the Port, and the Jensen lease. Executive Director Harlan responded that the spreadsheets were not yet finished; that a formal response to the City's letter would not be written until after the face-to-face meeting, which was already reported as having been scheduled for Wednesday; and it was already reported that the Jensen lease would be a topic for Executive Session discussion.

c) Commissioner, Committee Reports:
· Commissioner Duckwall suggested that a Gantt chart should be developed to assist the Commission and staff in moving forward to accomplish Action Items identified in the Strategic Plan. Commissioner Watson asked if it would be feasible to have a work plan and timeline in two weeks. Harlan responded that competing priorities may delay completion of the Gantt chart until the first meeting in July.

5. ACTION ITEMS:

a) Wasco Business Park - Subdivision Application: Marketing Manager Mike Doke reported that he and Attorney Jaques had been working with the City Planning Department to apply for a subdivision, upon their encouragement, at the Wasco Business Park. Of the five lots, the Port would own one, and most lots would be one acre in size. Doke commented a partitioning process is more limiting and the subdivision process would facilitate the lots getting on the local tax roles much quicker. If approved by the Commission, a public hearing on the Wasco Business Park subdivision would be noticed by the City Planning Department for mid-July.

Motion: Move to proceed with the subdivision application for the Wasco Business Park.
Move: Watson
Second: Hosford
Vote: Aye: Duckwall, Hosford, Streich, and Watson
Absent: Bohn
MOTION CARRIED

b) Wasco Business Park - Humanities Change Orders, and Construction Management Services: Commissioner Streich asked for a clarification on the sound insulation change orders #17 and #19, which indicated that cost sharing was yet to be determined. Executive Director Harlan commented the insulation was already in the walls pursuant to initial plans but that Humanities Software had experienced unforeseen circumstances involving sound booth floor plans and costs and had asked that the combined change order cost of $4,399 be shared with the Port. Harlan reported that negotiations on the cost sharing had not been discussed and recommended Commission approval of all five change orders and additional funds for construction management in order to move forward if the building was to meet an August 1 occupancy date. Commissioner Duckwall commented that approval would accommodate the contractor and would not impinge upon the Port's right to negotiate with Humanities Software to determine who pays for what. Marketing Manager Mike Doke reported that punch lists for the parking lot, roof, landscaping, and elevator were scheduled within the next couple of weeks. Commissioner Watson inquired if the project had been poorly managed to which Harlan responded that staff was happy with the contract management and that delays were due to issues beyond our control. Harlan also commented that Humanities Software is spending more money than the Port because of changes. Commissioner Streich also asked if the bulkhead drywall change order (#23) was the result of design or code changes? Harlan responded the Port was responsible for the cost of the change order because the lobby was Port space and in reality the bulkhead couldn't be hidden when design plans had called for it to be hidden.

Motion: Move to approve change orders 11, 14, 15, 22, 23 totaling $7,448.50, and exclude change orders 17 and 19 totaling $4,399.
Move: Streich
Second: Hosford
Vote: Aye: Hosford, Streich, and Watson
Opposed: Duckwall
Absent: Bohn
MOTION CARRIED

The Commission did not address the staff recommendation to budget an additional $7,700 in construction management funds for Marc Betts of Diloreto Architects, which is a result of the expanded project that will continue to the end of July.

c) Second Street Alignment: Executive Director Harlan reported that staff had been investigating options involved with shifting the proposed Second Street alignment and what it might mean in terms of development at the waterfront or the proposed construction of a frontage road and bridge running parallel along the north side of Interstate 84 between Exits 63 and 64. Harlan commented further that he had discussed the options with Matt Garrett, ODOT Region 1 Manager and with the potential buyers of the Nichols property, who have requested a real estate discussion in a future Executive Session. Harlan also reported the City has indicated some flexibility with the design will be given to the Port. Commissioner Watson commented that she was not comfortable proceeding at this time. She was cautious about building a road to nowhere without a master plan or sense of how the waterfront will look. Watson also stated that she would cast a vote in opposition of any alignment plan unless building height limitations guaranteed view corridor protection. Commissioner Duckwall indicated the Strategic Plan obligated the Port to those protections. Commissioner Hosford said he was ready to move ahead with the alignment project, and Commissioner Duckwall stated he was in agreement with Hosford. Finance Manager Linda Shames reported the project has been included in our budget for several years and that it is also eligible for a 50/50 Special Public Works grant (SPW grants are funded by Oregon Lottery proceeds and may be secured for infrastructure facilities essential for economic development and job creation or retention). If approved, Shames stated it was probable that construction and paving would be completed before October.

Motion: Move to proceed with the construction of Second Street as designed, per Plan 1.
Move: Hosford

Vice President Duckwall asked for a Second in order to discuss the Motion further. Hearing none, Duckwall asked Commissioner Streich for comments. Streich stated it was his opinion that view corridor protection needed to be incorporated into the Motion. Duckwall asked if Commissioner Hosford was willing to amend his original Motion?

Motion Amendment: Move to proceed with the construction of Second Street as currently designed, per Plan 1, and accommodate the view corridor.
Second: Streich
Vote: Aye: Hosford, Streich, and Watson
Absent: Bohn
MOTION CARRIED

Vice President Duckwall asked for budget comments. The Budget Hearing was closed, without comment, at 8:12:30 p.m. The Regular Session agenda continued with Action Item 5d.

d) Accounts Payable: None.

6. ANNOUNCEMENTS: None.

7. EXECUTIVE SESSION: Vice President Duckwall called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 8:13 p.m. Upon conclusion of Executive Session, the Commission was called back into Regular Session at 8:38 p.m. No action was taken as a result of Executive Session.

8. ADJOURN: Vice President Duckwall adjourned the meeting at 8:38 p.m.

Minutes of June 21, 2005 Regular Session Meeting
Port of Hood River Commission
Expo Center Conference Room, 7:00 P.M.

THESE MINUTES ARE NOT OFFICIAL, as they have not been approved by the Port Commission. These minutes are for review and are subject to change and/or approval at the July 5, 2005 meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, and Hoby Streich; Attorney Jerry Jaques; from staff, David Harlan, Linda Hull, Linda Shames, and Laurie Borton

Absent: Commissioners Don Hosford and Kathy Watson; from staff, Mike Doke

Media: None

1. CALL TO ORDER: President Bohn called the regular meeting to order at 7:01 p.m.

a) Introductions: Craig Schmidt, Dennis Whitehouse, Jim Schlemmer, Bob Francis, and Linda Maddox introduced themselves to the Commission and staff and were welcomed to the meeting.

b) Modifications, Additions to Agenda by Commissioners: Executive Director David Harlan requested an Action Item addition to consider Second Street Professional Services.

2. PUBLIC COMMENT: None.

3. APPROVAL OF MINUTES:

Motion: Move to approve the June 7, 2005 regular session/budget hearing meeting minutes.
Move: Streich
Second: Duckwall
Discussion: For the audience benefit, President Bohn commented that staff materials presented for discussion purposes only regarding the Second Street extension, while not marked as such, were conceptual plans which included options for property not owned by the Port.
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

4. INFORMATION-COMMUNICATIONS:
a) Guests: None

b) Executive Director's Report:
· Bridge Update: President Bohn thanked the City of Hood River for questioning misleading information submitted by Bingen Mayor Brian Prigel in his City's efforts to gain letters of support regarding the SR-35 Bridge Project. Hood River's Mayor Linda Rouches provided a draft copy of her response indicating she would seek direction from the Port before considering Bingen's request for a supporting resolution from the Hood River City Council [attached]. Executive Director David Harlan indicated the County Administrator had also received a letter from Prigel requesting the Hood River County Commission also sign a resolution supporting a new Columbia River bridge crossing. Commissioner Streich recommended the Port take a "wait and watch" stance inasmuch as the City of Bingen has not contacted the Port in over a
year, and that the Port should work with the County on their response to Mayor Prigel. Harlan reported that single lane closures for bridge approach resurfacing, and span lock maintenance, will be scheduled in the fall after Labor Day. The alleged archeological disturbance involving a redecking subcontractor on the Washington side of the bridge has not been resolved which has resulted in the Oregon Department of Transportation (ODOT) withholding payment to Christie Constructors, the redecking contractor. Harlan reported that Christie may be considering filing a lawsuit against ODOT to recover their money. A copy of the June 17, 2005 Exit 64 East Hood River Interchange Study Executive Summary was provided to the Commission and Harlan noted a copy had also been provided to Port lobbyist Ball Janik LLP.
· Waterfront Development: Public hearings to amend portions of City Ordinance No. 1854, the Goal 5 ESEE (economic, social, environmental and energy) analysis, are scheduled by the City Planning Commission for July 6 and the City Council on July 25. The amendments propose to add greater or more specific setback protections involving the Port's Spit, Hook, boat basin, and Marina properties. Commissioner Duckwall recommended the City be urged to sustain its original decisions, which had the concurrence of the Oregon Department of Land, Conservation and Development (DLCD). Attorney Jaques commented that his discussion with Jennifer Donnelly, Hood River City Senior Planner, may result in the City correcting a discrepancy in "top of bank" language used in the Ordinance to the "bankfull stage" definition as defined by the Division of State Lands and Oregon Administrative Rules. The Commission directed staff to submit testimony to the City expressing the Port's concerns with the proposed amendments. As a follow-up to a June 7 meeting item, Harlan commented that he had requested a Scope of Work from the Portland State University consultant "hired" by DLCD to complete assessments (i.e. interviews) by the end of June to determine the problems associated with the Waterfront rezoning process. Harlan reported that he had been informed a Scope could not be provided.
Harlan briefly commented that staff recommends approval of a Professional Services contract with KPFF and the Port has scheduled a June 30 meeting for KPFF and City Engineer/Public Works Director Dave Bick to discuss the Second Street extension project, which has preliminary City approval. Harlan also reported that the Intergovernmental Agreement requirement to provide $5,000 "start up money" to the Waterfront Park Development Committee had been paid. Attorney Jaques commented that the partition and transfer of Lot 6 to the City of Hood River is proceeding but prior to filing a final plat and assigning the deed, the City has requested the Port agree to sign a Waiver of Remonstrance regarding Local Improvement District (LID) funds. Jaques was unclear if LIDs would apply to just Lot 6 or all of Tax Lot 100.
· Waterfront Recreation: The Port will work with the Gorge Technology Alliance to market the vacant Mid Columbia Marina building. The Commission directed staff to place signs on the building advertising the space "For Lease" and inform callers that non-polluting, job intensive occupancy is the lease criteria. If the interested party cannot meet the lease conditions, then other Port accommodations may be identified. The Port applied for an Oregon State Marine Board (OSMB) grant to rehabilitate the fuel and pump-out dock but notification was received that OSMB approval would not be recommended at this time because other projects had greater priority. Harlan reported that fuel is not currently available to boaters because pump repairs need to be made, and Harlan stated he was not sure if fuel would be available to the boating community by the July 4th holiday. The Hood River Inn manager has been contacted to inquire if the Chevron or Texaco stations would be interested in operating the marina fuel concession; however, a decision has not yet been confirmed. Harlan reported he and Jaques met with the City on June 8 to discuss the City's suggestion of rezoning of the Spit and Hook from Industrial to Recreational. Harlan reported that he had just today received an email from the City suggesting the Spit may require paving but Harlan cited storm water runoff and cost issues could make that problematic. President Bohn inquired if a formal reply to the City's
issues addressed in a May 18 letter to the Port had been responded to. Harlan said a letter had not been sent but that a draft letter would be prepared for review. Attorney Jaques stated the Hook is currently zoned as Light Industrial, and the Spit is zoned as Industrial, and that the City and Port would continue to work together to identify an appropriate zone to continue the recreational use at both sites. Jaques stated, however, that an email had just been received today from City Attorney Alexandra Sosnkowski requesting the Port apply for a conditional use permit relative to The Spit parking area. Jaques stated that he would not respond to Sosnkowski until he had an opportunity to discuss the request with Harlan and that it was possible a rezone of the Spit and the Hook to correspond with Event Site zoning would be recommended. The City has determined August 1 as the rezone filing deadline. Commissioner Streich inquired if the $2 fee being charged at the Spit was legal, to which Jaques replied it was after having had discussions with City Manager Bob Francis and City Attorney Sosnkowski.
· Waterfront Industrial: With Homeshield relocating to The Dalles at the end of the year, Commission directed staff to post signs advertising the building "For Lease" and, as with the Mid Columbia Marina Building marketing, inform callers of the non-polluting, job intensive occupancy lease criteria.
· Expo Building: Harlan reported that the Chamber of Commerce, an Expo Center tenant, has requested a modification to their lease agreement to clarify the conference room status for property tax purposes. The Chamber pays property taxes for its upstairs offices and for the past several years has been taxed for the conference room as well. The Chamber appealed the tax determination to the Oregon Tax Court arguing the conference room is a public facility and the space should be included with the Visitor Center space, which is exempt from property taxes. Attorney Jaques stated he had reviewed the current agreement and identified concerns with the management control of the conference room, as well as conflict and ambiguity of the termination clause, and that the lease space needed to be clarified. Craig Schmidt, Executive Director for the Hood River County Chamber of Commerce, presented the Commission with historical information supporting his request for a lease modification and urged a resolution before June 30, which is the date tax rolls are set by the County. Commissioner Duckwall favored approval of work that would be done by Jaques and Port staff stating that the Commission could ratify the modification at a later meeting if necessary.
· Wasco Business Park: As a follow-up to a June 7 meeting item regarding a business owner's concern with the County's potential placement of a dog kennel adjoining his property, which is near the Wasco Business Park, Harlan reported the County had been shown property at the John Weber Business Park as an optional site for the kennel. The County believes the alternate site could be workable, but Harlan stated a property exchange would not be in the Port's best interest as the property near the Wasco Business Park would not be suitable for our use. Harlan reported the sub-division application had been submitted to the City and that it has agreed to maintain the swale area (the City would most likely collect maintenance fees from surrounding property owners). Harlan also reported a letter had been provided to Columbia Area Transit (CAT) offering a property transaction based on $5.50 a square foot. CAT has indicated they are open to negotiations on the swale area, but that they also have an interest in the first floor of the new Humanities Building. The Commission was not convinced, however, that CAT's partnership with Greyhound bus services would make a good fit at the Humanities Building.
· John Weber Business Park: Harlan reported that property transaction discussions relative to the John Weber Business Park would occur in Executive Session.
· Airport: Harlan reported that transactions relative to the Airport would take place during Executive Session.
· Other: Harlan reported that Big 7 tenant, GorgeNet, had concerns with an antenna placed on the roof for NOANET use, a redundant internet fiber service provided by Hood River Electric Cooperative. Harlan informed the Commission that there was no interference between the Co-op and GorgeNet antennas and that GorgeNet's lease did not include exclusive use of the roof. Harlan reported he is working on a Gantt chart of Strategic Planning Action Items and a draft copy should be available in July.

A facilitated board governance work session has been scheduled for Monday, July 11 at the Hood River Inn from 8:30 a.m. to 3:30 p.m. The Commissioners, the Executive Director, and Port administrative staff received questionnaires for completion. President Bohn discussed the necessity and appropriateness of the work session stating it would benefit the whole Commission. Bohn requested the Commissioners make a commitment to attend the July 11 work session.

c) Commissioner, Committee Reports:
· President Bohn reported on her full schedule of appointments with Senators Walden, Smith, Wyden, a DeFazio legal analyst, and appropriations subcommittee staff. Bohn stated that much of the money promised earlier in the year still looks good for the Port's frontage road project and the County's Windmaster sewer project. Bohn commented a pitch was made for Waterfront Park funding, and even though the $500,000 request may be rejected, she felt good that the park project would stay on the radar for future consideration.

5. ACTION ITEMS:

a) Wasco Business Park - Construction Management Services: The original contract for Marc Betts was based on meetings and inspections through May 15. It is the recommendation of staff that the construction management services be extended in order to complete this project if occupancy is to be expected by August 1.

Motion: Move to approve construction administration services with DiLoreto Architects, LLC, in an amount not to exceed $7,700.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

b) Wasco Business Park - Humanities Change Orders: Additional ductwork is required for the entry lobby and hallway common areas, when an earlier mechanical engineering assumption had been made that the ductwork would be installed during a tenant improvement phase.

Motion: Move to approve Wasco Building Change Order #13 for additional ductwork in the common area in the amount of $4,934.60.
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

c) Chamber Lease Agreement Modification:

Motion: Move to approve the Hood River County Chamber of Commerce lease agreement, with modifications discussed in the Executive Director's Report, and authorize the Executive Director to sign the document.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

d) Budget Resolution No. 2004-05-5:

Motion: Move to approve Resolution No. 2004-05-5 adopting the 2005-2006 budget in the amount of $7,373,430.
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

e) Volunteer Policy: The Volunteer Policy, modeled from Oregon State Parks and Oregon Department of Administrative Services policies, resulted from a Recreation Committee suggestion that the Port utilize volunteers as a way to involve the community in the maintenance of waterfront sites, and as a public outreach to communicate the Port's mission and responsibilities. If approved, an Event Site Host-Windsurfing Liaison will begin on a one-month trial basis. President Bohn thanked Linda Shames, finance manager, and Linda Hull, executive assistant, for a good job on the Volunteer Policy.

Motion: Move to approve the Volunteer Policy.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

f) Workers' Compensation Coverage Resolution No. 2004-05-6: Shames explained that volunteers, although not compensated, do need to be covered under the Port's workers' compensation plan, as required by Special Districts Association of Oregon.

Motion: Move to approve Resolution No. 2004-05-6 extending the Port of Hood River's workers' compensation coverage to Port of Hood River volunteers.
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

g) Accounts Payable:

Motion: Move to approve Accounts Payable in the amount of $14,715.45 to Special Districts Association of Oregon for workers' compensation coverage.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

h) Second Street Professional Services: Executive Director Harlan stated the scope would include KPFF finalizing contract documents and permits and involvement with bid and construction services. Harlan commented that formalizing the agreement would also allow KPFF to be involved with a meeting on June 30th with the City regarding the extension project. Harlan stated the ODOT permit, which expires December 31, may need to be extended if the 17 to 18 week project is not completed by the end of the year.

Motion: Move to approve the Second Street professional services contract with KPFF Consulting Engineers in an amount not to exceed $47,580.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, and Streich
Absent: Hosford and Watson
MOTION CARRIED

6. ANNOUNCEMENTS: None.

7. EXECUTIVE SESSION: President Bohn called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 8:13 p.m. Upon conclusion of Executive Session, the Commission was called back into Regular Session at 9:13 p.m. No action was taken as a result of Executive Session.

8. ADJOURN: President Bohn adjourned the meeting at 9:14 p.m.