Present: Commissioners Sherry Bohn, Don Hosford, Kathy Watson and Hoby Streich; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Shames, and Linda Hull; City Manager Bob Francis

Absent: Fred Duckwall

Media: None

President Sherry Bohn called the Special Meeting to order at 4:55 p.m. for the purpose of discussing the Park Intergovernmental Agreement (IGA). Attorney Jerry Jaques explained the two exhibits to the IGA, which include the legal description of the parcel and a survey map, are not completed by Roy Gaylord. Jaques cautioned the Commission that they should not sign the IGA until the exhibits are reviewed and approved. The Commission expressed their disappointment that the documents were not completed.

The Special Meeting was suspended at 5:20 p.m. in order for the Budget Committee to begin its deliberation and Attorney Jaques and Mr. Francis left. After the Budget Committee adjourned its meeting at 9:05, President Bohn called the Special Meeting back to order and Attorney Jaques came back.

Discussion continued regarding the timeline of the IGA. President Bohn stated she was uncomfortable with signing the IGA without having reviewed the exhibits. Commissioner Watson asked if the Port could hire someone else to prepare these documents stating she was shocked they are not completed since they first asked that these be prepared back in January. Executive Director David Harlan said the area was not defined in January and the boundaries were still being discussed until a short time ago. Harlan stated Mr. Gaylord is working on partitioning lots 6 and 7 and that he will contact Mr. Gaylord and have him expedite the work on lot 6 only. Attorney Jaques stated he had discussed the boundaries with City Manager Bob Francis after the first part of the meeting tonight and the City's understanding of the boundaries are the same as the Port's. The eastern boundary is the fence at Luhr Jensen; western boundary is Lot 7 as adjusted by Ordinance 1851. The total acreage will be 6.4 acres and includes some submerged land for the beach development.

Bohn expressed her frustration with possibly not meeting the June 15 grant timeline for deeding the property and that she had given her word this would happen on time. Harlan stated he will discuss this issue with the State Parks grant coordinator and assure them the deed transferring the property will occur as quickly as possible pending the partition action which has to be done to create a legal parcel to deed to the City; it is still part of Tax Lot 100 which encompasses other land on the whole waterfront area.

Commissioner Watson stated the deadline for Mr. Gaylord to complete this work should be this Friday and no later and that he should only do Lot 6 to expedite the process.

Motion: Move to authorize an officer of the Port Commission to sign the IGA once the exhibits are reviewed and approved.
Move: Watson
Motion died for lack of a second.

The consensus was to hold a Special Meeting later in the week when the exhibits are completed. President Bohn asked Harlan to find out when Integra Realty will complete the appraisal.

The meeting was adjourned at 9:20 p.m.

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Minutes of May 6, 2005 Port of Hood River Commission Special Meeting
PORT OFFICE BUILDING
9:00 a.m.

Present: Commissioners Don Hosford, Kathy Watson and Hoby Streich; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Laurie Borton, Melissa Child and Linda Hull

Absent: Commissioners Fred Duckwall, Sherry Bohn; Staff Linda Shames

Media: None

1. Secretary Don Hosford called the Special Meeting to order at 9:00 a.m. for the purpose of approving the Park Intergovernmental Agreement (IGA). Attorney Jerry Jaques commended Roy Gaylord for expediting the completion of the documents so the signing could take place today. Jaques explained the two exhibits to the IGA, which included the legal description of the parcel and a survey map, have not yet been reviewed by the City Attorney. However, Jaques recommended the Commission approve and authorize the signing of the IGA once those exhibits are reviewed and approved by the City. City Manager Bob Francis told Jaques the City Attorney would be available to review the documents at 11:00 a.m. today.

Motion: Move that the Port sign the Waterfront Park Intergovernmental Agreement previously signed by the City, and that Hoby Streich, as Port Treasurer, be authorized to sign the Agreement and attached Exhibits A and B on behalf of the Port, after the City has signed Exhibits A and B approving those exhibits.
Move: Watson
Second: Streich
Vote: Aye: Hosford, Streich, and Watson
Absent: Duckwall, Bohn
MOTION CARRIED

Motion: Move that the Port file a partition application with the City to create a legal lot at the waterfront park location, after the Waterfront Park Intergovernmental Agreement has been signed by the City and the Port.
Move: Streich
Second: Watson
Vote: Aye: Hosford, Streich, and Watson
Absent: Duckwall, Bohn
MOTION CARRIED

2. The Commission also discussed additional work proposed at the end Spit to organize parking that allows emergency access. The work would also benefit the users in that it would provide materials to enhance a ramp area for safety purposes. Executive Director Harlan stated he would check into any necessary permits to do this work.

Motion: Move to authorize the expenditure of $7310 to Hanel Development to improve the parking and ramp access at the Spit.
Move: Watson
Second: Streich
Vote: Aye: Hosford, Streich, and Watson
Absent: Duckwall, Bohn
MOTION CARRIED

The meeting was adjourned at 9:10 a.m.

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Port of Hood River Budget Committee Meeting Minutes
May 2, 2005

Time: Monday, May 2, 2005 5:00 pm
Location: Hood River Expo Center, Portway Ave.

In Attendance:
Port Commissioners: Sherry Bohn, Don Hosford, Hoby Streich
Budget Committee Members: Tom Drach, Mike Benedict, Felix Tomlinson, Brad Dezurick
Port Staff: Linda Shames, Mike Doke, Linda Hull

Absent: Budget Committee Member Joe Sheirbon; Port Commissioners Fred Duckwall and Kathy Watson; Staff David Harlan

The Budget Committee meeting was called to order by Commission President Sherry Bohn at 5:10 pm. In Executive Director David Harlan's absence, President Bohn presented the 2005 Budget Message (attached).

The following Budget Committee officers were nominated:
Chair: Felix Tomlinson
Vice-Chair: Tom Drach
Secretary: Mike Benedict

Commissioner Hosford moved to approve the nominations as presented; Brad Dezurick seconded the motion. Officers were elected by unanimous vote.

The Budget Committee will continue its meeting on Tuesday, May 3, 2005 at 5:00 pm for Budget deliberations. Meeting was adjourned by Chairperson Felix Tomlinson at 5:45 pm.

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Port of Hood River Budget Committee Meeting Minutes
May 3, 2005

Time: Tuesday, May 3, 2005
Location: Hood River Exposition Center, Portway Avenue, Hood River, Oregon

In Attendance:
Port Commissioners: Sherry Bohn, Don Hosford, Hoby Streich, Kathy Watson
Absent: Fred Duckwall
Budget Committee Members: Chair Felix Tomlinson, Tom Drach, Mike Benedict, Brad Dezurick, Joe Sheirbon
Port Staff: Dave Harlan, Mike Doke, Linda Shames, and Linda Hull

The Budget Committee meeting was called to order at 5:17 by the chair, Felix Tomlinson.

Final Budget Committee Resolutions:
1. A motion was made by Joe Sheirbon and seconded by Brad Dezurick to approve the FY 2005-2006 budget as presented. The motion passed unanimously.
2. A motion was made by Joe Sheirbon and seconded by Tom Drach to approve the tax and levy rates of $.0032 per thousand. The motion passed unanimously.

Miscellaneous Information during Discussion Period:
1. Future of Port Waterfront Land: The committee was informed that prior planning for mixed-use development in the Port area has been halted and that the area is now being planned primarily for light industrial use along with some commercial uses. The Port land would be either rented to ensure long-term income for the Port or sold outright on a case-by-case basis. There was strong agreement with the commission's plan to perform the Second Street extension this coming fiscal year.
2. Negative ROI Assets: The committee engaged in much discussion regarding the future of those sites that lose money. There was discussion regarding the indirect financial impacts that some of the sites bring through attracting businesses by impressing business decision makers with the Hood River quality of life. The committee was in support of the timing and funding for the economic impact analysis being planned for the coming fiscal year on the event site.
In addition, the committee voiced their opinions on other specific sites:
Expo Center: The committee understands the intrinsic value of the center to the community but suggested that the center be converted to a positive ROI use or perhaps mothballed to decrease the amount of loss. This suggestion is similar to those made for a number of years by this committee. Staff noted that there is funding specified in the five year capital plan to modify the Expo Center to make it more attractive for commercial or industrial uses.
Marina: The committee suggested that the current rental fees are appropriate and reviewed how the Marina had been planned to be revenue neutral in initial planning. Three or four lease opportunities for commercial enterprises could turn this property into a positive asset. With the additional crossing of the Hood River using federal grant funds recently appropriated, this opportunity should be explored again.
Airport: The committee noted that this asset is moving in the right direction with regard to ROI. It was also noted that the airport is very important to our agricultural community because of the aerial application of pheromones and other aerial spraying to reduce insect crop damage, as well as being important to the County Sheriff's office because of our search and rescue aircraft mission. Staff also noted that the Port acquired additional acreage adjacent to the airport during this current fiscal year.

3. Bridge Replacement Study: The committee expressed support for performing the analysis necessary to ascertain whether the Port could reasonably manage the replacement of the current bridge. The study would be completed in this coming fiscal year.

4. Industrial Land Inventory: The committee expressed strong support for the Port to acquire additional industrial land as soon as possible. The committee noted that the incubator building in the John Weber Business Park has been an unqualified success.
The Chair adjourned the meeting at 8:55 p.m.

 

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Minutes of May 24, 2005 Regular Session Meeting
Port of Hood River Commission
Expo Center Conference Room, 7:00 P.M.

THESE MINUTES ARE NOT OFFICIAL, as they have not been approved by the Port Commission. These minutes are for review and are subject to change and/or approval at the June 7, 2005 meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, David Harlan, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: None

Media: None

1. CALL TO ORDER: President Bohn called the regular session to order at 7:03 p.m.

a) Introductions: Andrew Ball, Bob Francis, Linda Maddox, and Jim Schlemmer introduced themselves to the Commission and staff.

b) Modifications, Additions to Agenda by Commissioners: None.

2. PUBLIC COMMENT: None.

3. APPROVAL OF MINUTES:

Motion: Move to approve the April 19, 2005 regular session meeting minutes.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

Motion: Move to approve the April 19 and April 25, 2005 strategic planning work session meeting minutes.
Move: Hosford
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

Motion: Move to approve the May 3, 2005 budget committee meeting minutes.
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

Motion: Move to approve the May 6, 2005 special session meeting minutes.
Move: Streich
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

4. INFORMATION-COMMUNICATIONS:
a) Guests: None

b) Executive Director's Report:
· Bridge Update: A resolution has not yet been reached regarding the archeological issue involving the Washington site used by redecking project sub-contractor Elder Demolition, and the Oregon Department of Transportation (ODOT) is waiting for a reply from the Yakama Nation. Preliminary alignment analysis work on the proposed Frontage Road bridge and Second Street projects has been completed, however, staff has not had an opportunity to review the information. A second trip to Washington, D.C. to lobby for project funding, along with funding for the Waterfront Park and Windmaster Sewer, has been tentatively scheduled in June. The Port continues to be involved with ODOT's proposed design improvements to the I-84 interchange at Hood River exit 64.
· Waterfront Update: The Lot 6 appraisal has been received and a copy has been provided to the City. Under the Light Industrial zone, the land has been valued at $1.7 million, or approximately $6.00/square foot. Harlan commented that, due to budget issues, it does not appear that the City has a strong interest at the present time in establishing a Tax Increment Financing (TIF) district for funding public improvements at the Waterfront. An Action Item has been included in the Port's Strategic Plan to work with the City to develop funding strategies.
On May 23 the Port received a letter from the City dated May 18 regarding the City's concerns about commercial activities at The Spit, which is zoned as Industrial, and recently completed maintenance work as it may relate to Goal 5 (the riparian habitat inventory process). The full Commission had not had an opportunity to review the letter. A heated discussion ensued and resulted in the Commission directing staff to talk with the City to resolve the concerns.
· Wasco Business Park Update: Humanities Software has asked for the remaining space on the top floor of the building under construction. Harlan reported that a lease amendment will be prepared and that Humanities will be responsible for the leasehold construction improvements at approximately $35 to $40/square foot.
· Airport: Harlan provided information on contacts made with the Hood River County Planning Director and County Administrator regarding Measure 37 eligible properties adjacent to or in the vicinity of the Ken Jernstedt Airfield. Commissioner Streich, who made the inquiry, stated the information provided did not address his initial question of wanting to know if claims, other than the Benton families, had been filed that might affect the airport. Commissioner Hosford suggested reading the Hood River News. Marketing Manager Mike Doke commented that he had taken on the project and apologized to the Commission for misunderstanding the request.
· Other: Harlan reported that a real estate discussion relative to the John Weber Business Park would be conducted in Executive Session; a Real Estate Committee meeting was scheduled for May 25; the Columbia Gorge Economic Development Association had rolled out a regional Gorge branding campaign, which Mike Doke was instrumental with; and that attorney Jerry Jaques was drafting a public contracting policy that would require Commission approval.

c) Commissioner, Committee Reports:
· Commissioner Watson inquired if the signs posted on Port property advertising the windsurfing/kiteboarding schools were in violation of any City Ordinance? Harlan stated that staff could discuss this with the City if directed by the Commission, but the request was not made.

5. ACTION ITEMS:

a) 2005 Strategic Plan: Executive Assistant Linda Hull was commended by the Commission for her work on the Strategic Plan.

Motion: Move to approve the 2005 Strategic Plan.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

b) State of Oregon Deferred Compensation Plan, Resolution No. 2004-05-4: Pen Associates notified the Port, along with other participating Special Districts Association of Oregon agencies, that involvement in Pen's deferred compensation plan would be discontinued.

Motion: Move to approve Resolution No. 2004-05-4 to establish a deferred compensation plan with the Oregon Investment Council.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

c) Accounts Payable: None.

6. ANNOUNCEMENTS: President Bohn reported that a second trip to Washington, D.C. might be necessary to lobby for funding of the Frontage Road crossing, Windmaster Sewer and Waterfront Park projects. Harlan stated that he would contact the Port's lobbyist, Hal Hiemstra of Ball Janik LLP, to confirm the dates for the trip, if Ball Janik thought the trip was necessary.

7. EXECUTIVE SESSION: President Bohn called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 7:53 p.m. Upon conclusion of Executive Session, the Commission was called back into Regular Session at 7:59 p.m. No action was taken as a result of Executive Session.

8. ADJOURN: Prior to adjournment, the Commission revisited the idea of a Board retreat to address internal issues in order to move forward on a more positive footing. Commissioner Duckwall suggested that an agenda be prepared and submitted to Steve Kent and to Gwen Griffith for an estimate of the retreat. President Bohn adjourned the meeting at 8:08 p.m.