Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: None

Media: None

President Sherry Bohn called the Commission into work session at 5:35 p.m.

1. Interim/Executive Director Transition: Lynn Youngbar, of Technical Assistance for Community Services (TACS), was the first of two guests to address the Commission and answer questions regarding interim and executive director search services. Youngbar, who has extensive experience with non-profit executive management, stated that she would most likely be the person assigned to the Interim position if TACS was selected. Youngbar went on to explain that she would work on a half-time basis on day-to-day operations as well as work with Port staff, Commissioners, and community partners to assess the needs and expectations of an Executive Director. Upon conclusion of her presentation, and before leaving the meeting, the Commission thanked Youngbar.
John Deller, of Waldron & Company, arrived at 6:15 p.m. to address the Commission and staff about the search process and to answer questions. Deller stated that Waldron was so confident that a good match would be made in meeting the needs of the Port that a two-year guarantee was provided on its executive search services.
Both Youngbar and Deller outlined their company's processes, from assessing the Port's needs, assisting in the recruitment and selection, to ensuring a seamless transition from the Interim Director to Executive Director. Youngbar and Deller also stated their services could be provided as early as next week.
Upon conclusion of his presentation, Deller was also thanked by the Commission and left the meeting. President Bohn then asked if the Commission wanted to discuss the transition process while still in Work Session or wait until Regular Session? The discussion continued with a follow-up to Commissioner Duckwall's question to Deller about the feasibility of not hiring an Interim Director while an Executive Director search was underway. The pros and cons were discussed, with Commissioners Watson and Streich arguing that an Interim Director was needed; while Duckwall, Hosford, and Bohn questioned the merits as long as staff, with the assistance of the Commission, was able to keep things moving forward. All Commissioners agreed, however, that Waldron & Company was the preferred choice. President Bohn stated a selection would be made at tonight's meeting and asked if the Commissioners were ready to go into Regular Session. Commissioner Watson stated a decision would be made, but that it would not be unanimous.

President Bohn closed the work session at 7:17 p.m.

1. CALL TO ORDER: President Bohn called the regular meeting to order at 7:17 p.m.
a) Modifications, Additions to Agenda by Staff: None.

2. INFORMATION-COMMUNICATIONS:
a) Guests: None.

3. PUBLIC COMMENT: None.

4. APPROVAL OF MINUTES:
Motion: Move to approve the December 27, 2005 work/regular session meeting minutes.
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

5. STAFF REPORT:
· Bridge: No updates since the December 27 meeting.
· Waterfront Industrial/Planning: Linda Hull, Executive Assistant, reported that Maritime Services is still interested in a land lease at the Boat Basin. If a timely permit cannot be obtained from the U.S. Army Corps of Engineers for repair of the seawall, Maritime will modify their work contracts. Attorney Jerry Jaques stated that he would work with the Real Estate Committee regarding Boat Basin lease options for Maritime Services. Hull also reported that the Real Estate Committee would meet with the Greyling Group on January 11 regarding the Frontage Road Crossing project not being mentioned in their proposed development of the Nichols Boatworks site and Kittleson's traffic analysis. Linda Shames, Finance Manager, reported that waterfront property appraisals and engineering studies should be available for discussion at the January 17 meeting. Mike Doke, Marketing Manager, commented that discussions are continuing with prospective tenants of the Western Power Building.
· Waterfront Recreational: No updates since the December 27 meeting.
· Wasco Business Park: The lease with Renaissance Learning, Inc. has been finalized and executed.
· John Weber Business Park: Attorney Jaques reported that he would finalize the sale agreement with Hood River County and commented that due to less acreage being involved, the sale price would be reduced by $3,000.
· Airport: Mike Doke commented that architectural plans for construction of a building for Advanced Navigation and Positioning Corporation (ANPC) had been received from developer Paul McKinzie and that the plans had been forwarded to the Federal Aviation Administration for review and approval. Doke also commented that he was in the process of reviewing FBO agreements from various airports and would provide a comparison summary to the Airport Advisory Committee for comment. Until then, Doke reported the FBO contract with Flightline Services would continue on a month-to-month basis. Linda Shames reported that the Port had received a letter requesting that the Port relinquish its water rights on 50 acres at the airport since the property hadn't been irrigated. Shames stated that a letter would be mailed to the Farmers Irrigation District stating the Port does not want to forfeit its water rights and to inform them the Port will use the irrigation pipeline and install a connection so that the water rights could be utilized.
· Other: Linda Hull reported that Senator Wyden would be hosting a Town Hall Meeting on January 4 at the Courthouse Chambers from 4:30 to 6:00 p.m. Hull also reported that lobbyist Hal Hiemstra would be in Hood River on January 10 to meet with Ball Janik clients--the Port, the City, and the County.

6. COMMISSIONER, COMMITTEE REPORTS: None.

7. OTHER BUSINESS: President Bohn commented that if the Commission did not object she would plan to attend a Columbia Gorge Community College board meeting to discuss the Indian Creek Trail easement land and water vault issues with regards to the College and Hood River Valley Parks and Recreation District.

8. ACTION ITEMS:

a) Selection of Transition Services:

Motion: Move to select Waldron & Company for an Executive Director search.
Move: Duckwall
Second: Hosford
Discussion: Commissioner Watson asked if the Motion meant the Commission would not proceed with the search for an Interim Director? Commissioner Streich asked if the Commission should first choose the firm and then decide how they would be used? President Bohn responded that there was a Motion on the table that required action.
Vote: Aye: Bohn, Duckwall, and Hosford
Nay: Streich and Watson
MOTION CARRIED
----------------------------------------------------

Motion: Move to select Waldron & Company for an Interim Director search.
Move: Streich
Second: Watson
Discussion: None
Vote: Aye: Streich and Watson
Nay: Bohn, Duckwall, and Hosford
MOTION DEFEATED

Staff was then directed to contact Waldron & Company, and TACS (Technical Assistance for Community Services) to inform them of the Commission decision.
Commissioner Streich asked for guidance in referring constituents with Port business. Mike Doke asked Streich if there were specific issues, but Streich stated his question was in general. President Bohn, Linda Hull, and Linda Shames responded that business would be run as usual, meaning that constituents visiting, calling, or emailing the Port would be directed to the appropriate staff, with assistance from the Commissioners or Attorney as appropriate.

b) Wasco Business Park or John Weber Business Park Sale Agreements: Mike Doke reported that Commission action was anticipated at the January 17 meeting.

c) Accounts Payable: None.

9. ANNOUNCEMENTS/COMMISSION CALL: Commissioner Streich announced that Linda Rouches accepted his marriage proposal on January 1.

10. EXECUTIVE SESSION: None.

11. Adjourn. President Bohn adjourned the meeting at 7:40 p.m.

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Port of Hood River Commission
Minutes of January 17, 2006 Regular Session Meeting
Expo Center Conference Room
5:30 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: None

Media: None

1. CALL TO ORDER: President Bohn called the regular meeting to order at 5:35 p.m.
a) Modifications, Additions to Agenda by Staff: Two real estate Action Items were added to the agenda by Attorney Jerry Jaques.

2. INFORMATION-COMMUNICATIONS:
a) Guests: None.

3. PUBLIC COMMENT: None.

4. APPROVAL OF MINUTES:
Motion: Move to approve the January 3, 2006 work/regular session meeting minutes.
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

5. STAFF REPORT:
· Bridge: Linda Shames, Finance Manager, reported that HNTB, the Port's bridge engineering firm, would be in Hood River the following day to meet with the various utilities and City engineering to discuss permit requirements for the toll plaza improvement project. Shames stated the project was currently in the City's Transportation System Plan, but that updating would be required. Shames also noted a February 17 application deadline for submitting the toll plaza improvement project to the Oregon Department of Transportation (ODOT) for the Connect Oregon grants. The alleged archeological matter related to the interstate bridge redecking project is not entirely settled between WSHPO (the Washington State Historic & Preservation Office) and ODOT archeologists; however, Shames reported that nothing federal applies.
· Waterfront Industrial/Planning: Shames reported the Second Street Project is one week behind schedule but that paving should begin ahead of schedule. The City has advised the waterline project documents are ready but that the project has not yet been bid. An analysis of increment financing for mixed-use is being updated on light industrial development and the report from Jeff Tashman should be received by the end of January. Shames anticipated a mid-February Commission discussion on financing packages. E.D. Hovee & Company's industrial market analysis survey is being finalized, along with a list of business contacts for individual interviews. For release of funds from the $900,000 earmark, ODOT informed the Port of the requirement to include the Frontage Road Project in the City's Transportation System Plan so the project can then be included in the Statewide Transportation Improvement

Plan (STIP). Mike Doke, Marketing Manager, commented that he had some real estate items to be discussed in Executive Session.
· Waterfront Recreational: Mike Doke requested the assistance of the Commissioners sitting on the Waterfront Recreation Committee in reviewing the kiteboard instruction concession Request for Proposals, which are due February 2.
· Wasco Business Park: Two sale agreements are still pending. Doke reported that unimproved space on the first floor of the Wasco Business Park building had been shown and commented that tenant improvements would be negotiated into the lease rate.
· John Weber Business Park: Real estate discussions were held over to Executive Session.
· Airport: Mike Doke commented that he continues to work the Federal Aviation Administration on a building project at the Ken Jernstedt Airfield. Shames reported that action would be taken at the February 7 meeting to declare the Orcutt property as surplus and advertise for removal or destruction of the house. Doke stated that a summary of various airport FBO agreements had been prepared and he was ready to begin working with Attorney Jaques on an updated FBO agreement for Flightline Services.
· Other: President Bohn reported that she and Linda Hull, Executive Assistant, had met with the Columbia Gorge Community College board to discuss the Port's interaction with the Hood River Valley Parks and Recreation District since February 2001 regarding property owned by the Port along the Indian Creek Trail, which crosses the property of the college's future Hood River campus. Hull further commented on a meeting earlier in the day with Lori Stirn, Parks & Rec Director, and Dennis Whitehouse, Facilities Services Director for the College, and that she was happy to report that an agreement had been reached in which the Port would follow through with the long-proposed donation of Port-owned property along the trail to Parks & Rec, who in turn would work with the College regarding easements for the trail system. Hull stated that she would meet with Attorney Jaques to finalize the donation and draft an Intergovernmental Agreement with Parks & Rec, which would include the demolition of the abandoned water vaults. The Commission thanked Hull for being the point person and completing this project.

6. COMMISSIONER, COMMITTEE REPORTS:
a) Real Estate Committee: President Bohn reported the Committee had met the previous week with Andy Ball and Jim Schlemmer of the Greyling Group to discuss the Port's Frontage Road Project in conjunction with their proposed plans to redevelop the Nichols Boatworks property. [See discussion under 7(a) "Other Business."]
Bohn also briefed the Commission on a recent meeting with Craig Schmidt and other representatives of the Hood River Chamber of Commerce regarding the Port's relationship with the Chamber, community events held at the Expo Building, and the Visitors Center. There was Commission consensus that the Port's future association with the Visitors Center should be discussed in-depth at the spring planning session. A review of other Committee items was held over to Executive Session.

b) Ball Janik Meeting: President Bohn reported on the meeting last week with Ball Janik lobbyist Hal Hiemstra, who represents not only the Port, but the City and County of Hood River. The three-entity "Coalition" discussed community projects having the best chances for funding success at the federal level. Commissioner Hosford interjected that Hiemstra has an excellent reputation with the congressional and senate staffs in Washington, D.C. and the Port should have confidence that Hiemstra will get things done! Consensus was reached at that meeting that the FY2007 funding priorities would be the Toll Plaza Improvement Project (#1 of 3), which targets funding from the Transportation Appropriations bill; the Waterfront Infrastructure and Pedestrian Access Way (#2), with potential funding from the Transportation Appropriatiations bill; and the Integrated Health Care Facility in Cascade Locks (#3), with funding from Labor/Health & Human Resources Appropriations bill. Bohn stated information would need to be provided to the community explaining that the Waterfront Park remains a coalition priority but that the project will be advanced by the Columbia River Gorge Commission and funding by the Interior Appropriations bill for recreational projects is more realistic and obtainable.

(c) Executive Director Search: Waldron & Company interviews have been completed with Port Commissioners, staff, and community partners; additional phone interviews will be conducted this week with several Port constituents; and a proposed timeline of search activities was provided. There was Commission consensus to tighten the salary range and benefit package, which will be communicated to Waldron & Company by staff.

(d) Other: Affordable Housing - Commissioner Watson and Mike Doke attended the first meeting of the Hood River County Affordable Housing task force, which is being chaired by City Planning Director Cindy Walbridge. Watson stated the first meeting was very productive and well attended. At future task force meetings, issues surrounding affordable housing will be identified, along with potential solutions, and a final report of recommendations will be presented to the County, City, and Port. Watson said she would not be available for the next meeting, which is scheduled for February 7, so Commissioner Streich will attend.

7. OTHER BUSINESS:
(a) Greyling Group Rezone Application: There was Commission consensus to approve the letters [attached] drafted to the City Planning Director regarding the AMC Delancy Group application to amend the City's Comprehensive Plan and zoning maps; and to the City Mayor regarding an amendment to the City Transportation System Plan. Both letters request consideration of the Port's proposed Frontage Road Crossing Project.

8. ACTION ITEMS:

a) Hood River County 2006 Needs and Issues Inventory: Mike Doke reiterated that the Inventory is a ranking process to promote local projects for potential state and federal funds. January 20 is the deadline for submitting Project Notification Forms to the Hood River County Economic Development department, and the Port's projects will include the Toll Plaza Improvement Project; Waterfront Infrastructure-Pedestrian Access Walkway (PAW); Light Industrial Building; and Shovel-Ready Industrial Site - Acquisition and Development.

Motion: Move to approve the 2006 Hood River County Needs and Issues Inventory.
Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

b) 2006-07 Federal Lobbying Priorities: As discussed under Agenda Item 6b, Commissioner, Committee Reports, the three priorities chosen by the Port-City-County coalition as lobbying priorities for federal funding were the toll plaza improvement project, waterfront infrastructure and pedestrian access way, and the integrated health care facility in Cascade Locks.

Motion: Move to approve the 2006-07 Federal Lobbying Priorities.
Move: Hosford
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

c) Big 7 Painting Contract: Linda Shames reported that quotes had been solicited from five painting contactors but only two proposals had been received. Shames also explained the alternative pricing details. The Commission did not have a color preference for the building's exterior and agreed staff would make the decision.

Motion: Move to approve the Big 7 painting contact with Bob Sady Painting Inc., in the amount of $25,688.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

d) Wasco Business Park or John Weber Business Park Sale Agreements: Attorney Jaques commented that Ernest & Godfrey LLC is the legal entity for Wyeast Laboratories, and the agreement contains language allowing the Port to repurchase the property if a building permit and construction have not commenced within 365 days of closing.

Motion: Move to approve the Sale Agreement and Receipt for Earnest Money with Ernest & Godfrey, LLC in the amount of $64,728 for John Weber Business Bark Lot 8, Parcel 2.
Move: Watson
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

e) Accounts Payable: Linda Shames commented that Commission had approved the contract with Waldron & Company at the January 27 meeting; however, a dollar amount had not been approved.

Motion: Move to approve Accounts Payable in the amount of $19,500 to Waldron & Company.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

f) Closing Extension Agreement: Because it is necessary to file two boundary line adjustments to create the parcel being sold to Hood River Distillers, and completion of the adjustments will probably occur after the February 1, 2006 closing deadline, Attorney Jaques prepared an extension agreement to April 1, 2006.

Motion: Move to extend the Hood River Distillers, Inc. Sale Agreement closing date from February 1, 2006 to April 1, 2006.
Move: Streich
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

9. ANNOUNCEMENTS/COMMISSION CALL: The deed transferring Lot 6 from Port to City of Hood River ownership is being signed tonight by President Bohn. Staff will work with the City on the ceremonies acknowledging the transfer.
Commissioner Hosford congratulated Mike Doke on being named the Chamber Member of the Year for 2005. Hosford also noted that he would not be available for the February 7 meeting.
Commissioner Watson also noted her unavailability the first two weeks of February.
Attorney Jaques also stated that he would not be available for the February 7 meeting.
The other Commissioners echoed Commissioner Streich's thanks to staff for an outstanding job in keeping Port business moving forward.
President Bohn announced that she had successfully completed 84 hours of Ford Institute Leadership Training. Commissioner Hosford congratulated Bohn stating that all would benefit from her efforts.

10. EXECUTIVE SESSION: President Bohn called the Commission into Executive Session at 6:53 p.n. under ORS 192.660(2)(e) Real Property. The Commission was called back into Regular Session at 7:24 p.m., and the following action was taken as a result.

Motion: Move to authorize the Port to enter into a lease agreement with Maritime Services.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich and Watson
MOTION CARRIED

11. Adjourn. President Bohn adjourned the meeting at 7:25 p.m.

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Port of Hood River Commission
Minutes of January 30, 2006 Special Meeting
Expo Center Conference Room
3:00 P.M.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Mike Doke and Linda Hull; John Deller, Waldron & Company

Absent: Staff: Linda Shames, Laurie Borton

Media: RaeLynn Ricarte

President Sherry Bohn called the Special Meeting to order at 3:00 p.m.

1. Executive Director Search: John Deller informed the Commission that he had three topics for discussion: Position Specification, Timeline for the search, and Salary Range recommendation.

Position Specification: Deller said the intent for publishing a Position Specification is two-fold-one is to describe the community to candidates; two is to describe the priorities and ideal candidate profile so the candidates can understand the situation well enough to know if they would be a good fit for the position. Waldron & Company interviewed 23 people and extracted 150 qualities from those interviews. Discussion was held and consensus reached that it should be required that the person hired must live within the Port District because the community connection was considered to be so important. Commissioner Watson asked why the technical skills section was not more developed? Deller said they prefer to leave the initial basic qualifications more broad and use supplemental questions as a method to analyze skills; therefore, they do not exclude people upfront that may have experience. Waldron & Company uses solicitation letters to northwest Ports and communities and advertising, along with web site links. The Commission felt Deller did an excellent job with the draft document and after a few minor changes it will be ready to distribute.

Timeline: Deller reviewed the proposed timeline with the Commission and all were in agreement. They discussed scheduling time during the final interview process for touring the community with the candidates. One method is to enlist the assistance from local realtors.

Salary Range: Deller recommended to the Commission that the salary range be from $73,000 to $95,000, based on his research of other northwest port districts of comparable size. He explained this Port is not complex in its business and facility operations, but it is politically complex. The benefit packages were fairly standard for all ports. Commissioner Streich asked if there was an additional percentage for "quality of life" and Deller said there is no such standard to apply. Consensus was to accept Deller's recommendation on salary range.

Discussion was held regarding contract terms. Would the person hired be an employee or on a contract? Deller stated he would act in an advisory capacity to assist the Port in making this determination. Commissioner Duckwall said Special Districts Association of Oregon has a boilerplate contract for executive directors and would forward a copy to Deller.

Deller stated the interview process went very smoothly. Watson asked if the Port could get copies of interview statements? Deller said he would prepare a summary from his notes for the Commission. Deller left to return to Portland.

2. Other Business: Action Items

a) Approval of Sale Agreements: Mike Doke explained two properties have committed buyers and two other properties have sales pending.

Motion: Move to approve the Sale Agreement and Receipt for Earnest Money with Linwood Professional Bldg., LLC, in the amount of $62,300 for Parcel 3, Lot 8 in John Weber Business Park.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

Motion: Move to approve the Sale Agreement and Receipt for Earnest Money with False Summit Holdings, LLC, in the amount of $191,675 for Lot 2 in Wasco Business Park.
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

b) Resolution No. 2005-06-4: Linda Hull explained this is the first step to transferring Port property formerly used in the Diamond Fruit Growers Pelton water line ditch to the Parks District for its Indian Creek Trail. This property is located west of Tucker Road and runs directly through the Columbia Gorge Community College Hood River campus site. The next step is that the Port and the Parks District will enter into an intergovernmental agreement to transfer title; however, that document is under review at this time by the Parks' attorney.

Motion: Move to approve Resolution No. 2005-06-4, Property Conveyance to Hood River Valley Parks & Recreation District.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

c) Resolution No. 2005-06-5: Mike Doke explained the process of selling and removing the Orcutt house from the Runway Protection Zone is a requirement of an FAA grant and begins with this declaration of surplus property in accordance with state public contracting policy.

Motion: Move to approve Resolution No. 2005-06-5, Surplus Property Declaration.
Move: Duckwall
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

d) Letter of Support-Connect Oregon: Mike Doke informed the Commission that the letter of support is to Cogent Corporation International in support of its application to receive Connect Oregon grant funding for airport improvements such as a digital wi-fi umbrella, solar-powered runway lights, and a pilot kiosk. There would be no Port funds involved in these projects, if awarded. Commissioner Streich commented these were all positive projects and could not see a downside for authorizing a letter of support, but not committing any funds.

Motion: Move to authorize the submittal of a Letter of Support to Cogent Corporation International for its Connect Oregon grant application.
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

e) Accounts Payable:

Motion: Move to approve Accounts Payable in the total amount of $5,135.00 to Jaques, Sharp, Sherrerd & Fitzsimons.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

3. ANNOUNCEMENTS: President Bohn asked for consensus to cancel the regular meeting on February 7. The next regular meeting will be February 21.

Bohn informed the Commission that the Title Transfer Ceremony for Lot 6 between the City and the Port will be held at 10:30 a.m. on Lot 6, February 6. After the ceremony, the Park Development Committee will informally show the three designs to City and Port officials in the Atrium of the Expo Center facility.

Mike Doke invited the Commission to attend the 100th Anniversary of Mt. Hood Railroad ceremony this Thursday, February 2, at 9:00 a.m.

President Bohn told the Commission to schedule March 21, beginning at noon, as a work session on strategic planning in preparation for the spring budgeting process.

Mike Doke handed out a memo regarding the Wasco Business Building's ground-level improvement costs that the Commission directed him to obtain from Betz Construction.

President Bohn called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 3:55 p.m. Upon conclusion of Executive Session, the Commission was called back into Regular Session at 4:00 p.m. No action was taken as a result of Executive Session.

4. Adjourn. President Bohn adjourned the meeting at 4:01 p.m.