Minutes of March 20, 2007 Regular Meeting
Expo Center Conference Room

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Mike Doke, Linda Hull, Linda Shames, and Laurie Borton

Absent: From staff, Michael McElwee

Media: Sue Ryan, Hood River News

1. CALL TO ORDER: President Bohn called the regular session to order at 5:35 p.m.
a) Modifications, Additions to Agenda by Staff: Finance Manager Linda Shames commented on the possibility of an additional Action Item for Second Street landscaping services as a result of Tamara Thiel's presentation.
b) Information, Communications, Announcements: Bohn announced that Executive Director McElwee was not at the meeting because his father had passed away.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA:
· Approval of February 6, 2007 meeting minutes
· Approve Meeting Minutes of February 20, 2007
· Approve Appointment of Jerry Keith and Jerry Tausend to the Budget Committee
· Approve Amendment to Ast Commercial Real Estate Contract
· Approve Rescission of Land Use Agreement between the Port of Hood River and Silver and Wise, LLC for Property Acquired from Coburn Electric, Inc.
· Approve Hood River County Historical Museum Request to Waive User Fee for September 22, 2007 "Cars of Yesterday" Static Display on the Marina Green
· Approve Change Order No. 7 to the Toll Plaza Improvement Project for the Prefabricated Tollbooth in the Amount of $1,200
· Ratify Change Order Numbers 1.2, 1.7, and 1.9 to the Marina Center Building Tenant Improvement Project for Sprinkler Systems and Floor Repair in the Amount of $37,870.01
· Ratify HNTB Amendment Agreements to the Toll Facility Improvement Project Design and Construction Phase Services

Motion: Move to approve the Consent Agenda as presented.
Move: Hosford
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

4. COMMISSIONER, COMMITTEE REPORTS:
a) Pacific Northwest Waterways Association 'Mission to Washington:' President Bohn reported that she and McElwee were in Washington, D.C. from Wednesday, February 28 through Thursday, March 8. Bohn complimented Linda Hull, Operations Manager, for a phenomenal job on the Port, City, and County "coalition" lobbying packet that was presented to Senator Gordon Smith, Congressman Greg Walden, and Senator Ron Wyden and their respective staffers during strategy sessions on Thursday and Friday. Bohn and McElwee were then involved with PNWA meetings and workshops from Sunday through Thursday. Bohn said the continuing message was that slices of the federal funding pie are getting smaller and that half of the funding that has been seen in the past should be expected. Bohn further commented that lobbying efforts might be more successful with agencies rather than the delegations. Bohn and McElwee also had an opportunity to discuss the Delta and dredging with the U.S. Army Corps of Engineers but reported that assistance from the Corps is extremely unlikely. The Corps, which works from budget to budget, will be concentrating on reducing the backlog of projects and their dollars are used last rather than first.

5. DIRECTOR'S REPORT: Shames discussed alternate dates suggested for the 2007 budget schedule. Staff recommended the schedule should accommodate Mike Benedict who is now the senior budget committee member. There was Commission consensus to schedule the budget meeting on April 18, with other meetings to be scheduled the third week in April, if necessary. The budget hearing will then be scheduled for June 5, with adoption set for June 19. Shames also reported the Marina Center Tenant Improvement Project is progressing nicely and May 7 is the anticipated "substantial completion" date. Night closures are again associated with the Toll Plaza Improvement Project, with span lock work being done first in the March 18 to April 19 closures. Shames reported that Wildish Standard Paving has crews working both day and night shifts. Ed Hoyle, the HNTB project manager, who was scheduled to leave in April, has already departed. Shames said that Hoyle would be missed. A retired Oregon Department of Transportation employee has been hired by HNTB to supervise the night work, and another retired ODOT employee will be on site Monday, March 26 to replace Hoyle.
Hull reported the Waterfront Recreation Committee would meet on Monday, April 2 at 3:30 p.m. at the Expo conference room for pre-season and Delta discussions. Hull said that prior to the Committee meeting she would meet with the Columbia Gorge Windsurfing Association and the Columbia Gorge Kiteboarding Association to discuss guidelines they've developed for use of the Delta. Hull stated that copies of sample management agreements had just been received from the Division of State Lands and that further discussion would take place at the April 3 Commission meeting. Attorney Jerry Jaques commented that ownership of the Delta is still being discussed with State Lands. Hull also reported that the City of Hood River had entered into a Personal Services Contract with CH2M Hill, Inc. to identify and prioritize odor sources, develop possible solutions and develop a capital improvement plan to address odor control at the City's wastewater treatment plant.
Mike Doke, Marketing Manager, reported the Airport Advisory Committee would meet on Thursday, March 22 at 2:00 p.m. at the Ken Jernstedt Airfield FBO office to discuss capital improvement and maintenance items.

6. REPORTS AND PRESENTATIONS:
· Second Street Landscaping - Tamara Thiel, Alford Landscape Services, Inc.: Thiel presented a conceptual design plan for Second Street. A double row of trees will line each side of the street and indigenous, "water wise" plants, native grasses and groundcovers will be planted at the north and south entrances of Second Street. Thiel commented that a drip irrigation system will be used and maintenance should be fairly low. Because a nursery in Dee will supply the stock the plants should be well conditioned to the area's growing, temperature and wind conditions. Thiel commented that the ten-year growth of the outer trees is 30 to 35 feet, with the inside trees being about 10 feet shorter. Shames reported the landscaping budget was $40,000 and that the initial design was revised from a single to a double row of
plantings that Thiel, Steve Alford, and staff felt created a better scale and presence for the waterfront entrance. Shames also commented there were prevailing wage requirements, which bumped the cost about 30%. Shames stated the Commission could take action on the contract as presented or use a phased approach.

· Expo Center: An update on staff actions relative to the adaptive re-use of the Hood River Expo Center pursuant to Resolution No. 2006-07-3 approved by the Commission on December 5, 2006 was provided. Current users and event organizers have been informed of the need to find new locations starting in January 2008; local facilities that can accommodate events currently in the Expo were identified and summarized; discussions were started with Your Rental & Party Center on the feasibility of locating Harvest Fest to tents at the Event Site; discussions were initiated with the Chamber of Commerce Executive Director about the feasibility of locating the Chamber and Visitor Center in the Marina Center Building; and architect Kevin Cooley has been retained to prepare schematic plans and cost estimates for the 1,495 corrected s.f. excess space in the Marina Center Building if occupied by the Chamber and/or Visitor Center. Marketing efforts to identify a local business interested in locating to the Expo Center resulted in the identification of five businesses, including DaKine Hawaii. Action regarding DaKine's interest is an Agenda Item, Resolution No. 2006-07-4, with Jaques commenting that the Memorandum of Understanding was self-explanatory. Hull also commented that staff had received only two responses from stakeholders stating they would be willing to serve on a task force to explore other event locations.
· Delta Update - Andrew Jansky, Flowing Solutions, LLC: Jansky presented a PowerPoint presentation on updated graphics integrating additional data that had been collected since the February 22 public meeting. Jansky will also attend the April 2 Waterfront Recreation Committee meeting to present the updated graphics. Of particular interest to the February 22 group was a prediction of pool variations and whether manipulating the pool might scour the Delta's volume. Jansky stated the prediction of summer views was difficult to accurately assess because of hourly pool variations and unknown water volumes. Jansky also reported the U.S. Army Corps of Engineers said there would not be enough flow during a pool manipulation to make that big of a change in the Delta.

7. ACTION ITEMS:
a) Approve Resolution No. 2006-07-4 Authorizing the Executive Director to Execute a Memorandum of Understanding and Letter of Agreement with DaKine Hawaii, Inc., and a Personal Services Contract with Hennebery Eddy, Inc., Associated with Potential Development of the Expo Center: The MOU, which is neither a contract or legally binding, summarizes terms and conditions of the proposed sale and redevelopment of the Expo Center and serves as the basis for preparation and negotiation of a legally binding Disposition and Development Agreement. The Letter of Agreement describes the allocation of costs and responsibilities for schematic architectural services to be provided by Hennebery Eddy, Inc. The Personal Services Contract with Hennebery Eddy, Inc. for architectural services is for an amount not to exceed $85,000 with the understanding the half of all such costs will be reimbursed by DaKine Hawaii, Inc. The Commission had no questions of staff or counsel.

Motion: Move to Approve Resolution No. 2006-07-4 Authorizing the Executive Director to Execute a Memorandum of Understanding and Letter of Agreement with DaKine Hawaii, Inc., and a Personal Services Contract with Hennebery Eddy, Inc., Associated with Potential Development of the Expo Center.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

b) Agenda Addition: Alford Landscape Services, Inc.: The Commission had no questions of staff or counsel.

Motion: Move to authorize the Executive Director to execute a contract with Alford Landscape Services, Inc., for the installation of the approved Landscape Master Plan by Thiel Landscape Architecture for the streetscape on Second Street in an amount not to exceed $82,747.
Move: Duckwall
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

8. COMMISSION CALL: Bohn brought a copy of Windsurfing Magazine in which she was quoted in an article on the Delta. Bohn commented the article had a positive spin.

9. EXECUTIVE SESSION: President Bohn called the Commission into Executive Session under ORS 192.660(2)(e) Real Property at 6:45 p.m. Upon conclusion of Executive Session, the Commission was called back into regular session at 7:04 p.m. The following action was taken as a result of Executive Session.

Motion: Move to authorize the Executive Director to execute a Personal Service Contract with Integra Realty Resources for valuation and consulting services associated with the Expo Building in an amount not to exceed $4,750.
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

10. ADJOURN: President Bohn adjourned the meeting at 7:05 p.m.

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Airport Advisory Committee Minutes
March 22, 2007
FBO Building

PRESENT: Committee members Dick Clarke, Dayle Harris, Bill Veatch, Jeremy Young, Gennaro Avolio, John Benton, Port Commissioner Fred Duckwall, FBOs Anne Yannotti and Denny Kindig, and Port Marketing Manager Mike Doke; and guests Bernie Elsner and Greg Sandercock.

INTRODUCTIONS
Mike Doke welcomed the committee, and members introduced themselves. Doke suggested that a committee chair should be appointed. Since many were new to the committee, members decided to wait until the next Airport Advisory Committee meeting to name a chair. The next meeting will be held in late April.

CAPITAL IMPROVEMENT PLAN
Doke distributed information from 2004-2024 Airport Master Plan, including Chapter 1, which outlines airport improvement recommendations, and Chapter 6, which regards financial management and capital improvement plan. Also distributed was information regarding the Oregon Department of Aviation's Pavement Maintenance Program, the naming of the airport's northern access road as Air Museum Road, and airport signage. He also provided brief oral information regarding the Federal Aviation Administration's Airport Improvement Plan program and how it funds the majority of the airport's capital projects.
Doke mentioned that when the Master Plan was adopted in 2004, the Port asked for review by Hood River County Planning for adoption into the county's transportation plan. The county declined a review, noting concerns of a runway shift that would necessitate vacating Orchard Road east of Runway 25. Citing concerns about residential development around the airport and issues involved with Measure 37, the committee encouraged the Port to approach the county again for Master Plan adoption. Doke said he would take this recommendation to the Port Commission's spring planning meeting in early April.
Committee members felt a capital improvement plan priority project, replacing the runway's low-intensity lights with medium-intensity lights, was unwarranted at this time, and the consensus was to delay that project in favor of more immediate needs. The committee identified new fencing and gates as the next capital plan, and Doke will take that recommendation to the Port's April planning session. Fencing might include the airport's eastern boundary with Orchard Road and the south end of Jeanette Road. Gates could include new gates at a small access road off Tucker Road/Highway 281, and at a small access road off Orchard Road, with replacements for malfunctioning gates on the south end of Air Museum Road and adjacent to the "C" T-hangars. John Benton suggested that if a fence were built along Orchard Road, the area immediately east of Runway 25 could function without a fence to avoid an obstruction for pilots using that end of the runway. The goal of fencing and gates is to prevent the general public and wildlife from accessing the airfield at key points. Currently there is an issue with the public walking dogs or simply wandering onto the airport while there is active aviation traffic.

AIRPORT MAINTENANCE ISSUES
Sinkholes continue to reappear south of the runway. Port maintenance filled three sinkholes in 2006 when they were discovered, but material from one sinkhole washed away with winter rains. Port maintenance will fill the sinkhole again, and this may become annual work.
Doke pointed to an Oregon Department of Aviation letter regarding Pavement Maintenance Program work that is expected in spring 2008, adding the Port will hold-off on runway/taxiway striping until the asphalt work is completed.
Dick Clarke mentioned a swampy area west of Runway 7 is a continuing concern. Doke said he could discuss this with the Port's wetlands consultant, but mitigation may be difficult. If the Master Plan's proposed runway shift occurs, it would move the runway further east of this wet area, which might be one resolution, Doke offered.
Signage needs to be enhanced so that the public is cautioned against walking onto the airfield. Anne Yannotti has provided the Port with information on appropriate signage, and the Port will attempt to install new signs under the current budget - if funds are available - or in the 2007-08 Port budget which takes effect July 1. Signage would include "No Trespassing - Authorized Personnel Only" signs, plus directional signs directing the flying public to the FBO and the new aviation museum being developed north of the airport.
Yannotti also provided the Port with information on recessed tiedowns for the northern tiedown area, and committee members supported the new tiedowns. Denny Kindig broached realigning the northern tiedowns to a north/south orientation, which may be more appropriate for the Gorge's wind conditions. Committee members did not want to see tiedown capacity decreased with realignment. Kindig offered to develop a sketch of a potential tiedown layout (it is attached with these minutes).
Committee members expressed concern with the AWOS' anemometer readings, stating its location on a gentle slope north of the runway may not provide the most accurate information. Yannotti felt this was apparent during the December search and rescue effort for three lost Mount Hood climbers; Army Reserve wind gauges on the south end of the field read stronger wind speeds than the AWOS had. The AWOS tower may need to be heightened to lift the anemometer higher, or a grove of trees west of the AWOS may need to be removed, it was suggested. Doke said he would contact the AWOS' engineer, Century West, and the AWOS maintenance technician for their opinions and possible options.
The group agreed a new windsock pole that rotates and a new windsock need to be considered for the segmented circle south of Runway 25. Yannotti will provide the Port with information on these items.
Benton expressed concern that Farmers Irrigation District's efforts to have the Port install a new irrigation system to preserve the airport's water rights may be unnecessary, and wants to discuss that with the Port in the future.

NEXT MEETING
The committee agreed to meet in late April, with a day and time to be determined.