Minutes of January 22, 2008
Regular Session
 Marina Center Boardroom
5:30 P.M.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA: President Duckwall asked if there were other items in addition to those stated in 1a) above that should be removed from the Consent Agenda for discussion; hearing none, Duckwall asked for a motion to approve the Consent Agenda.

· Approve minutes of the December 18, 2007 regular session
· Approve property and general liability insurance policy renewals with Special Districts Association of Oregon in the amount of $59,472; and bridge insurance policy renewals with ACE Fire Underwriters in the amount of $164,120 for the calendar year 2008
· Approve Big 7 building lease with Jim Haun
· Approve on-call master agreement for professional services with HNTB
· Authorize contract with architect Kevin Cooley for design services at Big 7 Building in an amount not to exceed $4,250
· Approve lease with Insitu for hangar at the Ken Jernstedt Airfield
· Approve contract with PageWorks for design and preproduction of monument signage design plan in an amount not to exceed $1,000
· Approve Joint Agreement (Intergovernmental Agreement, as revised) and Resolution No. 2008-08-2 with City of Hood River regarding Economic Development Administration grant
· Authorize appointment of Commissioner Hosford to the City of Hood River Urban Renewal Committee for another two-year term

Motion: Move to approve Consent Agenda as amended.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

4. COMMISSIONER, COMMITTEE REPORTS:
· Urban Renewal - Commissioners Hosford and Streich reported on meetings they attended in December and January. Construction on the third and final phase of the downtown urban renewal project on Oak Street between 3rd and 5th Streets will begin in February, weather permitting. The urban renewal project was awarded to Kerr Construction, who will also begin construction on the Waterfront Park. Streich mentioned the Oak Street project should come in under budget and funds not spent could be used for other projects or returned to local taxing jurisdictions.
· Waterfront Recreation - McElwee deferred comments on the January 15 meeting discussing the Marina Basin Planning Study to his Director's Report.
· Airport Advisory - Mike Doke, Marketing Manager, reported on the January 16 meeting in which the Airport Master Plan, capital improvement projects, and maintenance issues were discussed. Off-airport issues regarding development of hangars on Terry Brandt's property north of the airport and the Western Antique Aeroplane and Automobile Museum (WAAAM) September fly-in were also discussed. The Committee agreed to form a subcommittee to review projects related to capital improvements and maintenance; this subcommittee will meet in February.

5. DIRECTOR'S REPORT: Michael McElwee highlighted the following areas:
· Schedule - A joint meeting of the Hood River and Cascade Locks Port of Commissioners has been scheduled for February 27 as an opportunity for the members to meet and get a refresher on board governance. No Port business will be conducted.
· Staff & Administration - McElwee thanked Doke for taking on the assignment of decorating a Port-sponsored table at the Chamber of Commerce installation banquet.
· Waterfront Recreation - The permit to contour sand on the Delta is in process; however, there will be challenges to overcome, such as a 64-item sediment analyses that McElwee estimates may cost close to $15,000. McElwee said he was not optimistic that the project would be done this year. The final draft of the Marina Basin Planning Study was presented to the Waterfront Recreation Committee on January 15. In addition to committee members, five boating users also attended and participated in a good exchange of ideas. Adoption of the Plan and specific follow-up actions will be considered for Board approval later in the agenda.
· Waterfront Development -Naito Development has asked the Port to be a co-applicant on an Oregon Department of Transportation (ODOT) right-of-way access permit. McElwee explained this action does not mean the Port agrees to transfer any rights, and may never, but being a co-applicant allows the review process with ODOT to move forward. The Commission was informed the City had inquired about Lot 1 as a temporary site for depositing spoils from the Waterfront Park construction project. A decision has not been made but the inquiry raised questions, such as how much yardage is involved, what is the content and can it be differentiated, would the Port or Naito have use for any of the spoils, and would we end up excavating the material when development begins on the Waterfront?
· Bridge/Transportation - The Frontage Road Feasibility Study contract has been approved and staff attended a kickoff meeting earlier in the day with ODOT staff. Linda Shames, Finance Manager, will coordinate the project on behalf of the Port.

6. REPORTS AND PRESENTATIONS:
· Real Estate Transaction Policy: A draft copy of the policy was provided to the Commission for feedback. McElwee responded to questions from the Commission and noted he would solicit comments from local realtors as well before bringing a final draft to the Commission for approval in late February or early March.
· 2008 Legislative Priorities for Hood River Coalition: The omnibus appropriations bill that Congress passed and President Bush signed will provide funding assistance in FY2008 for one of three projects submitted by the City/County/Port coalition. An earmark of $287,000 has been designated for the Integrated Health Care Facility in Cascade Locks; however, the Hood River Aquatic Ecosystem Restoration Project and the County-Wide Transportation Needs Analysis were unsuccessful. As past Commission President, Bohn stated there is a good partnership and rapport among the coalition, but she did inquire about the proportional cost split among the coalition, with the Port paying two-thirds of the Ball Janik contact, in view of no Port projects being submitted for FY2008 and this being a "heavy" county year. McElwee commented that even though the Port did not receive any earmarks, Ball Janik continues to work on behalf of the Port on projects such as the U.S. Army Corps of Engineers PAS (Public Assistance to States program) Delta Impact Assessment, the Frontage Road Crossing, and the SR-35 Bridge Crossing proposal. The Commissioners suggested that staff could begin a dialogue with the City and County to negotiate a different cost split prior to signing the July 1 contract with Ball Janik.

7. ACTION ITEMS:
a. Authorize Execution of Memorandum of Understanding for SR-35 Bridge Crossing Final Environmental Impact Statement: The purpose of the Memorandum of Understanding (MOU) is an agreement for all parties to work cooperatively to secure funding for the completion of the SR-35 Final Environmental Impact Statement (FEIS). The parties include the Port, City, and County of Hood River; the Port and County of Klickitat; the cities of Bingen and White Salmon; and Skamania County. President Duckwall commented the Executive Director's signature on the MOU does not obligate the Port financially. Bohn disagreed with the "Problem" statement referring to the vulnerability to a seismic event for the existing Hood River Bridge and felt the language should be deleted. The Commission concurred and Duckwall stated the MOU could be approved noting a language exclusion or revision.

Motion: Move to authorize execution of Memorandum of Understanding for SR-35 Bridge Crossing Final Environmental Impact Statement (FEIS), as amended to exclude or revise language referencing seismic deficiencies.
Move: Watson
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

b. Approve Contract with Surround Architecture to Evaluate the Feasibility of Locating Harvest Fest at the Event Site in an Amount Not to Exceed $2,000: McElwee reported on his participation on a Hood River County Chamber of Commerce 'Event Committee' that is looking at the Event Site as a future location of Harvest Fest. McElwee stated the general discussion from Chamber and other community members was that Harvest Fest should stay on the Waterfront, but there were still questions to be answered relative to cost feasibility, use of tents and generators, etc. Bohn asked if the Marina Green had been considered as it was her opinion that use of the Event Site would set a dangerous precedence because Harvest Fest would need to go elsewhere once development began on the Waterfront. McElwee responded that although the Marina Green would be closer to the current Chamber office questions had been raised about access and parking; and he envisioned Harvest Fest expanding from the Event Site to a street fair utilizing North 1st Street and/or Portway Avenue to include the City as a partner by using the future Waterfront Park. Duckwall suggested use of the Event Site would be a goodwill gesture.

Motion: Move to approve contract with Surround Architecture in an amount not to exceed $2,000 to evaluate the feasibility of locating Harvest Fest at the Event Site.
Move: Hosford
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

c. Approve Memorandum of Understanding with the City of Hood River Regarding Wastewater Treatment Plant Improvements in an Amount Not to Exceed $45,000: McElwee explained the MOU is a first step in implementing a resolution to eliminate odors from the City's wastewater treatment plant. A biological soil-type biofilter will serve the existing primary clarifier and improvements to the existing septage receiving station are planned. The fix is believed to be 95-98% successful, and if solved, there will be a significant benefit to the Port regarding future development. McElwee also though the project would be an eligible expense if an urban renewal district if formed.

Motion: Move to approve Memorandum of Understanding with the City of Hood River regarding Wastewater Treatment Plant improvements in an amount not to exceed $45,000.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

d. Authorize Lease with B.C. Marketing Concepts, Inc. (Full Sail Brewing Company) and Tenant Improvements at the Expo Building in an Amount Not to Exceed $14,000: B. C. Concepts, Inc., dba Full Sail Brewing, will operate its administration and warehousing activities in 11,665 square feet of office and warehouse space at the Expo Center. The three-year lease will commence March 1. At the conclusion of the initial year, either the Port or B.C. Concepts can terminate the lease with six months' notice. Office improvements including carpet and interior paint, plus property taxes will be paid by the Port, and B.C. Concepts will pay gas and electric utilities and install at least one Full Sail Brewing Company exterior sign.

Motion: Move to authorize lease with B.C. Concepts, Inc. (dba Full Sail Brewing Company) and authorize tenant improvements at the Expo Building in an amount not to exceed $14,000.
Move: Streich and Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

e. Approve Marina Basin Planning Study and Staff Recommendations Regarding Implementation: Streich, who chaired the January 15 Waterfront Recreation Committee meeting, stated there was good input from both committee members and guests. McElwee agreed adding that positive and beneficial input had also been received from previous contacts with Hood River Yacht Club members and moorage tenants. Steps to initiate implementation of the Marina Basin Planning Study include the following:

o Design electrical improvements in 2008 based on recommendations by MFIA Engineers
o Select a new entry gate and security system in 2008
o Prepare plans and specifications to construction new slips in 2008 on C-Dock South
o Carry out initial planning for potential future expansion
o Evaluate the potential re-use of the Port Maintenance Building to marina-supportive uses
o Evaluate potential for expanding sailing and rowing uses with stakeholders
o Discuss future use of floatplane dock with the Airport Advisory Committee
o Evaluate opportunities for dry storage at the Port Maintenance Building
o Apportion cost of electrical upgrades and entry gate improvements to all marina tenants
o Apportion cost of C-Dock South expansion to those tenants
o Prepare a policy to allow subletting of slips for Commission consideration in 2008
o Work with the Oregon State Marine Board to extend the length of the existing boat ramp to increase its operating depth

Motion: Move to approve Marina Basin Planning Study and staff recommendations regarding implementation.
Move: Streich
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

8. COMMISSION CALL: Commissioners Hosford and Streich stated they would not be available to attend the February 5 meeting.

9. EXECUTIVE SESSION: At 6:20 p.m. President Duckwall called the Commission into Executive Session under ORS 192.660(2)(e) Real Property and ORS 192.660(2)(f) Exempt Public Records. The Commission was called back into Regular Session at 6:48 p.m. No action was taken as a result of Executive Session.

10. ADJOURN: President Duckwall adjourned the meeting at 6:48 p.m.