Port of Hood River Commission
Meeting Minutes of July 15, 2008 Regular Session
Marina Center Boardroom
5:30 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Mike Doke, Linda Shames, and Laurie Borton

Absent: None

Media: Sue Ryan, Hood River News

1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by President Duckwall.
a) Modifications, Additions to Agenda: Two items were removed from the Consent Agenda for further discussion. Commissioner Bohn had comments on the June 17 meeting minutes and Commissioner Streich had questions regarding the Marina Sublease Policy. Executive Director McElwee added a discussion item on a draft report on the proposed Hood River Waterfront urban renewal plan.

2. ELECTION OF OFFICERS FOR 2008-2009:

Motion: Move to appoint Fred Duckwall as President.
Move: Watson
Second: Bohn
Discussion: Bohn asked about the current officers. Staff advised that Duckwall was President, Streich was Vice President, Watson was Secretary and Bohn was Treasurer. Duckwall commented the current slate could be re-elected unless there were changes. Watson withdrew her motion when Bohn indicated she would move to re-elect the current slate.

Motion: Move to re-elect the current slate of officers for 2008-2009:
President, Fred Duckwall
Vice President, Hoby Streich
Secretary, Kathy Watson
Treasurer, Sherry Bohn
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

3. PUBLIC COMMENT: None.

4. CONSENT AGENDA:
· Approve contract with Terra Surveying for $2,500 for surveying at the Ken Jernstedt Airfield
· Approve contract amendment with Flowing Solutions for $5,000 for permitting services associated with expansion of C-Dock South
· Approve work proposal with Thiel Landscape Architecture for $5,000 for Riverfront Trail
· Approve accounts payable in the amount of $10,273 to Jaques, Sharp Sherrerd, Fitzsimons & Ostrye for legal counsel; 10,670.73 to the 2008-2009 workers' compensation annual invoice for a total amount of $23,745.73; and $2,802 to Stu Cato, P.E. for preliminary engineering associated with Riverside Drive

Motion: Move to approve amended Consent Agenda.
Move: Watson
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

5. COMMISSIONER, COMMITTEE REPORTS:
§ Pacific Northwest Waterways Association (PNWA) Mid-Year Conference - Commissioner Hosford reported there was excellent turnout for the conference and speakers from the U.S. Army Corps of Engineers, State Tourism and Hospitality, and the panel discussion by Port Directors were all very informative. Hosford said a summary of the conference could be viewed on-line at www.PNWA.net and that the Port of Hood River received numerous compliments on the breakfast we sponsored.
§ Airport Advisory Committee - Duckwall reported that a new aircraft tie-down system, using the current configuration, would be in place this month; a grass runway, which is safer for antique aircraft and which would also preserve the Port's water rights, will be officially added to the airfield; and the Airport Master Plan will be reviewed by the County Planning Commission in October. Mike Doke, Marketing Manager, added that paving work at the airfield is tentatively scheduled for early October and that an Intergovernmental Agreement with the
Oregon Department of Aviation for the 2008 Pavement Maintenance Program is on the agenda for discussion under Action Items.

6. DIRECTOR'S REPORT: McElwee highlighted the following areas:
§ Schedule - McElwee asked if a Commissioner would be available as a substitute for the July 21 KIHR radio program and Bohn volunteered.
§ Waterfront Recreation - McElwee met with Jim Grady, Columbia Kiteboarding Association President, to discuss infrastructure needs at The Spit. A letter submitted to the Hood River News regarding some kiteboarders taking issue with The Spit being closed for the July 4 fireworks will appear as "Another Voice" guest commentary in the July 16 edition, and McElwee said that he would also be having further discussion with the Lions to determine if there is another viable option for setup and discharging the fireworks.
§ Waterfront Development - McElwee attended a City Planning Commission work session on the proposed Waterfront Urban Renewal Plan and said there is broad support and he believes the Plan is on a path for approval at the Planning Commission's next regular meeting scheduled for July 21; the Plan would then go to City Council for action on July 28. McElwee did note, however, that Hood River Distillers (HRD) did appeal the Plan because of pathway and sidewalk concerns and he plans to meet with City staff next Monday regarding HRD's concerns. McElwee told the Commission that, even with HRD's appeal, City Council has the ultimate determination on the Urban Renewal Plan and, if approved, the Port would need to work with HRD on their concerns for the pedestrian path connecting the industrial street to Portway Avenue in addition to a funding agreement to cover the gap of construction costs not covered by state and federal grants.
§ Bridge - Routine maintenance of the natural gas pipeline attached to the bridge will begin shortly by Acuren Inspection, Inc. and Extreme Access. Staff has discussed with Acuren, who will clean and paint the pipeline, about painting a span as a test to enable the Port to better define and estimate the painting cost for the bridge. A scope and cost estimate for this test span should be available for Commission action at the next meeting.

7. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
§ Executive Director Work Plan-Preliminary 2008/09 Goals - McElwee provided the Commission with a preliminary list of goals and noted the primary focus would be on property development and planning. Feedback during the meeting suggested the additions of Waterfront CCR's (covenants, conditions and restrictions) and modifications to the Light Industrial zone. McElwee requested the Commission contact him with any additional comments.
§ Appointment of CGKA and CGWA Representatives to the Waterfront Recreation Committee- There was Commission consensus with staff discussion to increase membership on the Committee to allow official representation from the Columbia Gorge Kiteboarding Association and the Columbia Gorge Windsurfing Association. Bohn, however, recommended that a specific member be appointed from each organization for continuity.
§ Minutes of June 17, 2008 Regular Session Meeting - Bohn commented on the Frontage Road discussion regarding the genesis of the project that occurred after the Commission was called back into Regular Session following Executive Session. Because Bohn was unable to attend that meeting, she wanted to comment for the record that any PNWA "Mission to Washington, D.C." she's attended the Frontage Road "pitch" has always been to relieve traffic congestion on Interstate 84 between Exits 63 and 64.
§ Hood River Waterfront Urban Renewal Plan - A draft report on the proposed Plan was provided for Commission review. McElwee commented the draft, which outlined project detail, priorities and funding mechanisms, represented a compromise that is nearing final approval by the City Planning Commission, which would then be forwarded to the City Council for action. The Commission questioned the $750,000 cost estimate for the Wastewater Treatment Plant Odor Control/Engineering saying they didn't recall earlier estimates being that high. McElwee stated that he would contact City Manager Bob Francis about the estimate.

8. ACTION ITEMS:
a. Approve Intergovernmental Agreement with Oregon Department of Aviation for the 2008 Pavement Maintenance Program at the Ken Jernstedt Airfield:

Motion: Move to Approve Intergovernmental Agreement with Oregon Department of Aviation for the 2008 Pavement Maintenance Program at the Ken Jernstedt Airfield.
Move: Streich
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

b. Approve Minutes of June 17, 2008 Regular Session Meeting [removed from Consent Agenda]:

Motion: Move to Approve Minutes of June 17, 2008 Regular Session Meeting.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Streich, and Watson
Abstain: Hosford
MOTION CARRIED

c. Approve Marina Sublease Policy [removed from Consent Agenda]: Commissioner Streich questioned why persons on the Moorage Waiting List would not have the first option to sublease a slip from a current tenant and he was concerned about a potential "good old boy network" public relations problem. Commissioner Watson said she doubted tenants would already have someone in mind and the Port should automatically provide tenants with the Waiting List. Josh Sceva, who chairs the Port Liaison Committee on the Hood River Yacht Club, was asked to comment on the Policy. Sceva said the possible loss of moorage rights was a big factor for the tenant so choosing whomever they subleased to was a positive factor because the tenant would know the character of the sublessee; and the tenant managing the maximum 6-month sublease within the calendar year did not place an additional burden on Port staff for administration of the sublease. Bohn suggested the option of testing the first year of the Policy by allowing the tenant's choice of sublessee and the following year the tenant would be required to choose a sublessee from the Waiting List.

Motion: Move to Approve the Marina Sublease Policy with an Effective Date of July 15, 2008 with a Provision to Revisit the Policy in Twelve Months.
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

d. Approve Appointment of CGKA and CGWA Representatives to the Waterfront Recreation Committee: There was Commission consensus that placeholder action could be taken at this meeting, with final approval of designated persons at the next regular meeting.

Motion: Move to Approve Two Openings on the Waterfront Recreation Committee for the Columbia Gorge Kiteboarding Association (CGKA) and the Columbia Gorge Windsurfing Association (CGWA).
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

9. COMMISSION CALL: Hosford commented on the new look of the Expo Building saying he liked the new paint color and Full Sail's signage on the building.

10. EXECUTIVE SESSION: At 6:35 p.m. President Duckwall called the Commission into Executive Session under ORS 192.660(2)(e) Real Property. The Commission was called back into Regular Session at 7:10 p.m. The following action was taken as a result of Executive Session.

Motion: Move to Authorize Executive Director to Enter Into Personal Services Contracts Necessary to Conduct Property Evaluation and Inspection Services in an Amount Not to Exceed $100,000.
Move: Watson
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

Staff and Executive Director McElwee were then excused as the Commission was called back into Executive Session at 7:10 p.m. under ORS 192.660(2)(i) Performance Evaluations of Public Offers and Employees. The Commission was called back into Regular Session at 8:05 p.m. No further action was taken as a result of this Executive Session discussion.

10. ADJOURN: President Duckwall adjourned the meeting at 8:05 p.m.