Port of Hood River Commission
Meeting Minutes of October 7, 2008 Regular Session
Marina Center Boardroom
5:30 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Fred Duckwall, Don Hosford, and Hoby Streich; Attorney Jerry Jaques; from staff, Michael McElwee, Mike Doke, Linda Shames, and Laurie Borton

Absent: Commissioners Sherry Bohn and Kathy Watson; from staff, Linda Hull

Media: None

1. CALL TO ORDER: President Fred Duckwall called the regular session to order at 5:30 p.m.
a) Modifications, Additions to Agenda: None.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA:

· Approve minutes of the September 16, 2008 Regular Session meeting
· Approve Construction Contract with Pathfinder, Inc. in an Amount Not to Exceed $47,640 for Marina Center Paving Project
· Ratify Lease with Mid-Columbia Distributors, Inc. Effective September 27, 2008

Motion: Move to approve Consent Agenda.
Move: Watson
Second: Bohn
Vote: Aye: Duckwall, Hosford, and Streich
Absent: Bohn and Watson
MOTION CARRIED

4. COMMISSIONER, COMMITTEE REPORTS: None.

5. DIRECTOR'S REPORT: McElwee highlighted the following areas:
§ Schedule - McElwee and Commissioner Hosford will attend the Pacific Northwest Waterways Association (PNWA) annual meeting in Portland on October 15-17. The October 21 Commission meeting will begin at 4:00 p.m. due to a tour of the hospital scheduled for 6:00 p.m. Staff has begun preparations for the November 4 fall planning session. The October 7 meeting involving the local members of the STIP (Oregon Department of Transportation 'Statewide Transportation Improvement Program') committee was canceled and a new meeting date was not identified.
§ Staff & Administration: Discussions at the multi-agency debriefing of the September 12 "Hope Fire" focused on communication and traffic control issues. Port staff will attend the November 6 "Snowball Meeting" in which the regional offices of the Oregon and Washington Departments of Transportation revisit plans for winter travel in the Gorge. Communication and traffic control discussions will continue at the Snowball Meeting.
§ Waterfront Recreation - A new security gate has been installed at the Marina moorage ramp and an alarm will sound if the gate remains open.
§ Waterfront Development - A forty-foot easement has been executed by the Hood River Juice Company so development plans for the industrial road can proceed.
§ Airport - Mike Doke, Marketing Director, briefed the Commission on the September 25 Airport Master Plan community workshop. Approximately 30 people attended and Doke reported there was good feedback and that no objections, per se, were voiced. The Plan now goes to the Hood River County Planning Commission on October 22 and the approval process is expected to take six months. Doke stated that a Scope of Work to update Airport Layout Plan language for a visual approach, rather than an instrument approach, will need to be brought to the Commission for approval at a future meeting.
§ Bridge/Transportation - The Frontage Road Feasibility Study is on hold while the split diamond concept is being evaluated. An inspection of the pedestrian footbridge crossing the Hood River is expected to be completed next week.

6. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
§ Riverfront Trail Update - Tamara Thiel, Thiel Landscape Architecture: Thiel discussed the Landscape Master Plan for the Riverfront Trail that will link the waterfront recreational sites and connect to the City's Waterfront Park. Sustainable landscaping has been planned to enhance wildlife; and seating areas, lighting, trail signs, and basalt columns will create a regional identity. Thiel said she was aware of the questions regarding the asphalt surface instead of matching the Waterfront Park's concrete walkway. Thiel addressed this question by stating the project was a designated trail and not a walkway, asphalt was more economical and more user-friendly, and that pavers would be used to transition to the concrete walkway. Thiel also commented that permeable asphalt was not considered because of the two-year average lifespan due to voids filling with dirt and weeds overtake the surface. Thiel reported the City had verbally stated a permit would not be required; and discussions with Phil Jensen to address his concerns with security issues and view corridors had been resolved through the use of plantings.
§ Waterfront Development-Next Steps: For discussion purposes, McElwee presented drafts reviewing potential waterfront development agreements with the City and the Urban Renewal Agency; Light Industrial Zone modifications; and conceptual development Pro-forma scenarios. With the development agreements, McElwee commented legal questions still needed to be answered and the intent of the discussion was to seek formal authorization to work with Port attorney Jerry Jaques, the City Manager, and the City Attorney. With regard to the zoning discussion, McElwee commented the zone should be modified to reflect market changes and the draft provided a starting place for further discussions with the City. The intent of the draft Pro-forma scenarios was to provide the Commission with information on financing assumptions, whether the developer was the purchaser or the Port, and the different approaches this tool provided would be useful when talking to prospects so they would know what to expect. McElwee commented Waterfront Development discussions would continue at the fall planning session on November 4.

7. ACTION ITEMS:
a. Authorize Execution of Contract with Group Mackenzie in an Amount Not to Exceed $99,810 for Engineering Services Associated with New Waterfront Industrial Street ("Anchor Way") Subject to Final Approval by EDA of Contract and Scope of Work: The U.S. Department of Commerce's Economic Development Administration(EDA) has earmarked funding for the Waterfront Industrial Street. EDA provided the Port with specific requirements associated with the project's contract and scope of work. If the engineering services are approved, Group Mackenzie would immediately launch into the engineering of "Anchor Way," contingent upon EDA's approval.

Motion: Move to Authorize Execution of Contract with Group Mackenzie in an Amount Not to Exceed $99,810 for Engineering Services Associated with New Waterfront Industrial Street ("Anchor Way") Subject to Final Approval by EDA of Contract and Scope of Work.
Move: Hosford
Second: Streich
Vote: Aye: Duckwall, Hosford, and Streich
Absent: Bohn and Watson
MOTION CARRIED

b. Authorize Negotiations with the City of Hood River and Hood River Urban Renewal Agency to Prepare an Intergovernmental Agreement Covering Financing of Waterfront Infrastructure Projects. Commissioner Streich asked Jaques if he had any issues with this process and Jaques responded he did not.

Motion: Move to Authorize Negotiations with the City of Hood River and Hood River Urban Renewal Agency to Prepare an Intergovernmental Agreement Covering Financing of Waterfront Infrastructure Projects.
Move: Streich
Second: Hosford
Vote: Aye: Duckwall, Hosford, and Streich
Absent: Bohn and Watson
MOTION CARRIED

c. Authorize Negotiations with the City of Hood River to Prepare an Intergovernmental Agreement on Activities Necessary to Receive Final Plat Approval for the Waterfront Business Park Subdivision.

Motion: Move to Authorize Negotiations with the City of Hood River to Prepare an Intergovernmental Agreement on Activities Necessary to Receive Final Plat Approval for the Waterfront Business Park Subdivision.
Move: Hosford
Second: Streich
Vote: Aye: Duckwall, Hosford, and Streich
Absent: Bohn and Watson
MOTION CARRIED

8. COMMISSION CALL: Hosford commented that he continues to receive positive feedback regarding the BreezeBy electronic tolling system for the Interstate Bridge. Streich wanted a Thank You passed along for the airport pictorial sign at Oak and 13th because the plane was now flying right side up.

9. EXECUTIVE SESSION: At 6:30 p.m. President Duckwall called the Commission into Executive Session under ORS 192.660(2)(e) Real Property. The Commission was called back into Regular Session at 6:43 p.m. No action was taken as a result of Executive Session.

10. ADJOURN: President Duckwall adjourned the meeting at 6:43 p.m.

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Port of Hood River Commission
Meeting Minutes of October 17, 2008 Special Session
Marina Center Boardroom
4:00 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Linda Shames, and Laurie Borton

Absent: From staff, Linda Hull and Mike Doke

Media: None

1. CALL TO ORDER: President Fred Duckwall called the regular session to order at 4:00 p.m.
a) Modifications, Additions to Agenda: There were no objections to Duckwall's recommended change in the order of the Agenda to consider Action Items first.

3. ACTION ITEMS:
a) Approve Accounts Payable in the Amount of $6,864 to Jaques, Sharp, Sherrerd, Fitzsimons & Ostrye:

Motion: Move to Approve Accounts Payable in the Amount of $6,864 to Jaques, Sharp, Sherrerd, Fizsimons & Ostrye.
Move: Hosford
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, and Streich
Absent: Watson
MOTION CARRIED

b) Authorize Execution of Contract with Century West Engineering in an Amount Not to Exceed $6,300 Plus Reasonable Reimbursable Expenses to Amend the Airport Layout Plan: Executive Director Michael McElwee stated a modification to the Airport Layout Plan was needed to revise the future nonprecision instrument approach capabilities to visual. If the revision is not made, staff anticipates the Master Plan process with Hood River County would stall. The airport's current horizontal surface status of 5,000 feet reflects the existing visual approach. If the Airport Layout Plan is not amended, an instrument approach would require Federal Aviation Administration review of any structures within 10,000 feet from each runway end for airspace intrusions, which affects nearly two miles away from the airport, including properties within the City of Hood River's urban Growth Boundary and require a new overlay zone be approved by the County. A revision to the Airport Layout Plan does not preclude changes in the future to an instrument approach.

Motion: Move to Authorize Execution of Contract with Century West Engineering in an Amount Not to Exceed $6,300 Plus Reasonable Reimbursable Expenses to Amend the Airport Layout Plan.
Move: Bohn
Second: Streich
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

2. EXECUTIVE SESSION: At 4:05 p.m. President Duckwall called the Commission in Executive Session under ORS 192.660(2)(e) Real Property. The Commission was called back into Regular Session at 5:00 p.m. The following action was taken as a result of Executive Session.

Motion: Move to Authorize Execution of a Real Estate Sales Contract with United Telephone Company of the Northwest to Purchase the Building Located at 902 Wasco Street and Approximately 6.58 Acres of Property Subject to Final Commission Approval and Other Contingencies and Approve $200,000 Earnest Money Deposit.
Move: Hosford
Second: Watson
Vote: Aye: Bohn, Duckwall, Hosford, Streich, and Watson
MOTION CARRIED

4. ADJOURN: President Duckwall adjourned the meeting at 5:01 p.m.

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Waterfront Recreation Committee
Minutes
October 20, 2008

Attending: Members Steve Gates, Lori Stirn, Laney Gale, Doug Archbald, Ann Frodel, Michael Schock, Katie Crafts, Jim Grady (Absent: Richard Sassara, Commissioner Hoby Streich); Commissioner Sherry Bohn. Guests: John Davies, CGWA; Port Staff Member: Michael McElwee, Executive Director

Commissioner Sherry Bohn opened the meeting at 3:05 and welcomed new members Crafts (representing CGWA) and Grady (representing CGKA).

Marina:
Staff Update: McElwee said that Operations Manager Linda Hull was expected to leave the Port due to medical circumstances. The Committee expressed their regret, concern for Linda's welfare and appreciation for the work she had accomplished over the past several years. McElwee briefed the Committee on the status of various waterfront projects including the 'C'' Dock expansion, Delta Study, Waterfront Trail design and Event Site Sand Grading project.

Event Site Host: McElwee said that Port staff is recommending that the agreement for an Event Site Host not be renewed next year. The Committee expressed a desire to have the Port carry out some degree of on-site host functions even if it was not 24-hours throughout the recreation season. Stirn offered to contact the State of Oregon to inquire about how they solicit and contract with site hosts.

4th of July Fireworks: The Committee discussed the issues related to the 2008 fireworks and Kiteboarding access. High water conditions combined with Spit closure meant significantly reduced access to the Sandbar. Port staff will work with Lions Club for 2009 fireworks to try to maintain better access during Spit closure.

Jet Skis: Frodel mentioned that jet skis were operating too fast in front of Event Site. Committee discussed ways to encourage slower speeds.

Hook Planning: John Davies of CGWA presented preliminary ideas and a Work Plan to improve launch sites and create a more functional and attractive Hook. The Committee acknowledged the good work presented and agreed a committee representing various Hook stakeholders should meet to develop the Plan in greater detail and return for further discussion. Committee members Katie Crafts and Steve Gates agreed to participate on this effort.

Spit Planning: Grady reported that a committee of stakeholders has been identified to evaluate improvements that could be made to the Spit. A first meeting has not yet been scheduled. The Committee engaged in discussion about various improvements that could be made to the Spit to accommodate growth in Kiteboarding.

Event Site: Committee member Frodel suggested that there be additional area provided for curbside loading. Port staff agreed to contact Fire Chief Walker and determine the extent that fire lane needed to be provided in this area. The Committee discussed the continuing challenges of dogs. Various options were considered including a ban of dogs from the Event Site. No recommendations were forthcoming.

Marina: The Committee was updated on the Port's efforts to confirm the boat slip Wait List and impacts of the new policy that allows subleasing of slips. Gale commented on the need for a hoist for dinghies. Port staff committed to working further with the HRYC on this project but recognized the various challenges, including cost and liability, associated with such an operation.

Hood River Yacht Club: Archbald briefed the Committee on the progress the HRYC has made in upgrading and improving the old Port maintenance shop. Archbald noted the desirability of a nearby dinghy launch. The Committee congratulated the HRYC on the work they have done and success thus far.

Meeting was adjourned at 4:55 p.m.

Next Meeting: Date to be determined.