Port of Hood River Commission
Meeting Minutes of September 16, 2008 Regular Session
Marina Center Boardroom
5:30 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Sherry Bohn, Fred Duckwall, Don Hosford, and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Mike Doke, Linda Shames, and Laurie Borton

Absent: Commissioner Hoby Streich; from staff, Linda Hull

Media: None

1. CALL TO ORDER: President Fred Duckwall called the regular session to order at 5:30 p.m.
a) Modifications, Additions to Agenda: None.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA:

· Approve minutes of the August 19, 2008 Regular Session meeting
· Approve Accounts Payable to Transcore in the amount of $43,750; Kevin Cooley, Architect in the amount of $3,300; Jaques, Sharp, Sherrerd, Fitzsimons & Ostrye in the Amount of $7,275; and Steven Siegel in the Amount of $21,857.75
· Approve Lease Renewal for Prigel Machine and Metal Fabrication Effective October 1, 2008
· Ratify Execution of September 8, 2008 Consent and Waiver Under Lease Dated July 1, 2008, for DaKine Hawaii, Inc., Lease Assignment to Burleigh Point, Ltd.

Motion: Move to approve Consent Agenda.
Move: Watson
Second: Bohn
Vote: Aye: Bohn, Duckwall, Hosford, and Watson
Absent: Streich
MOTION CARRIED

4. COMMISSIONER, COMMITTEE REPORTS:
§ Airport Advisory Committee - Commissioner Watson inquired about Flightline Services not responding to the Request for Proposals for the selection of a Fixed Base Operator at the Ken Jernstedt Airfield. Mike Doke, Marketing Manager, reported that Anne Yannotti and Denny Kindig would instead be focusing on their home-based business. Watson also inquired about the safety concerns expressed regarding the glider concession based at the airport. McElwee responded that Mr. Boggs was responsive to conversations and a follow-up letter and an amendment to his concession agreement will be issued. There were no other questions from the Commission regarding the August 26, 2008, meeting minutes, which are posted on the Port's website.

5. DIRECTOR'S REPORT: McElwee highlighted the following areas:
§ Schedule - The Port Commission has been invited to a "hard hat tour" of the Providence Hood River Memorial Hospital remodel on October 21, which falls on a regular session meeting date. Staff will advise if the timing of the Port Commission meeting will need to be adjusted. The fall planning session has been set for November 4 and the Commissioners were asked to check their calendars for an early start.
§ Staff & Administration: The maintenance department experienced another busy summer recreation season and the crew was recognized for their good work.
§ Waterfront Recreation - The moorage waiting list for boats 30 feet and under has been verified with the list being narrowed down to 33 names from a list of 130. Two additional waiting lists will be verified after the September 25 deadline.
§ Waterfront Development - The Funding Agreement for the industrial street has been fully executed with the Hood River Juice Company and Hood River Distillers. Discussions are ongoing regarding the subdivision and plat process and project list for Urban Renewal Agency consideration. The project to upgrade the City's wastewater treatment plant is expected to go to bid in October and McElwee commented commitment from the Port is likely and possibly through the Urban Renewal Agency. A placeholder project addressing the Delta and Nichols Basin has been submitted for a possible 2009 Water Resources Development Act (WRDA) bill.
§ Bridge - An inspection of the footbridge underside and planking is scheduled for next week.
Staff will be included in a debriefing of the I-84 fire that caused a closure of the Interstate Bridge southbound lane on September 12. The agency requesting the closure did not notify the Port which made it difficult for staff to respond to hundreds of commuter phone calls. McElwee noted that tolls were suspended for approximately two hours and that the Port of Cascade Locks also suspended tolls during traffic reroutes. Fire embers burned the Hook island so Port maintenance crews monitored the waterfront properties.
6. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
§ Prigel Machine and Metal Fabrication Development at John Weber Business Park - Brian Prigel: Prigel purchased property west of the Incubator Building, which he will continue to lease until his phased development gets underway next spring. Prigel presented a proposed easement that will improve access not only to his parcel but for future tenants of the Incubator space. Prigel stated that he would bear all costs associated with the new driveway improvements. Prigel has not taken his plans to the Hood River County Planning Department because he wanted direction from the Commission on his conceptual easement plan. Commissioner Duckwall said his plan was a welcome improvement, and Commissioner Hosford said a widening of the driveway needed to be done. Prigel received the Commission's consensus to pursue an easement at the John Weber Business Park.
§ Airport Master Plan Update and FBO Solicitation: Hood River County Planning & Building Services noticed a 'Community Workshop' on the Airport Master Plan for the evening of September 25. Doke stated that Eric Walker (County), Scott Keillor (Port consultant) and David Miller (Century West engineer) would moderate the conversational stations and a formal presentation would occur midway through the evening. Questionnaires would also be available for input. Watson asked if any objections had been voiced. Duckwall commented the Hood River County Sheriff's Office and Westside Fire Department supported the Plan; and Airport Advisory Committee member Jeremy Young had polled airport neighbors who support vacating Orchard Road even if it's just a way to stop vehicles that are speeding and racing.
A draft Request for Proposals (RFP) to identify a Fixed Base Operator (FBO) for the Ken Jernstedt Airfield was presented for review and comment. Doke hoped to advertise the RFP by September 26. The proposal allows 30 days for responses and a selection committee comprised of one staff person, one Commissioner, and three Airport Advisory Committee members will review the responses and the selected candidate will be brought back to the Commission for approval. Following discussion, Commission consensus was given to staff to proceed and notice the FBO RFP.
§ Preview of US Army Corps of Engineers Delta Assessment September 24 Public Meeting: McElwee previewed various Delta Assessment modeling based on the November 2006 storm event. Future flood events with high sediment discharge and environmental implications will also be previewed by the Corps during their PowerPoint presentation scheduled to begin at 5:30 p.m. in the Marina Center Boardroom. McElwee commented the Corps has tried to anticipate issues but, bottom line, there may not be anything that can be done to prevent future events.

7. ACTION ITEMS: None.

8. COMMISSION CALL: None.

9. EXECUTIVE SESSION: At 6:17 p.m. President Duckwall called the Commission into Executive Session under ORS 192.660(2)(e) Real Property. The Commission was called back into Regular Session at 6:39 p.m. The following action was taken as a result of Executive Session.

Motion: Move to authorize staff to negotiate a short-term, one year lease with Mid Columbia Distributers, Inc. for secured warehousing space at the Full Sail Building (formerly known as the Expo Center).
Move: Bohn
Second: Hosford
Vote: Aye: Bohn, Duckwall, Hosford, and Watson
Absent: Streich
MOTION CARRIED

10. ADJOURN: President Duckwall adjourned the meeting at 6:40 p.m.