Port
of Hood River Commission
Meeting Minutes of Dec. 15, 2009 Regular Session
Marina Center Boardroom
5:30 P.M.
Present: Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Mike Doke, and Laurie Borton
Absent:
From staff, Linda Shames
Media: None
1.
CALL TO ORDER: President Hoby Streich called the meeting to
order at 5:30 p.m.
a) Modifications, Additions to Agenda: Due to winter road
conditions, Ken Andrews of Milstead & Associates did not
attend the meeting to update the Commission on the Halyard
Building construction progress. A wordsmith change to the
Airport Access Policy document corrected the reference to
a Corrective Plan (CP) from a Corrective Action Plan (CAP).
2. PUBLIC COMMENT: None.
3.
CONSENT AGENDA:
·
Approve Minutes of November 17, 2009 Regular Session Meeting
· Approve Payment up to $3,000 to Relocate Electronic
Assemblers Phone System
Motion:
Move to approve Consent Agenda.
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
4.
Commissioner, Committee Reports:
· Urban Renewal - Commissioners Streich and Bohn reported
on the November 19 meeting. Money will be borrowed in 2010
for five projects identified that will need to be completed
by 2012. Now that there are two Urban Renewal taxing districts,
two accounts will be set up so there is no co-mingling of
assets, or administration or actual project costs.
5.
DIRECTOR'S REPORT: The following areas were highlighted:
· Schedule - The Commission was wished a Merry Christmas
and Happy New Year and thanks from the staff on their work
this past year. McElwee also thanked the maintenance staff
for their diligence in working on building issues in the temperature
and weather extremes.
· Staff & Administration - The Hood River Chamber
of Commerce board voted on December 9 to remove voting rights
of ex-officio members. Because of this action, which affected
six members, including the Port, McElwee informed the Commission
his participation on the Chamber board would be ratcheted
back. McElwee commented that he planned to attend the PNWA
'Mission to Washington' February 28-March 4, 2010. Insitu
has requested an exterior stairway, at their expense, on the
west side of the Big 7 Building to facilitate pedestrian access
to the Waucoma Building on Wasco Street.
· Waterfront Recreation -The 'C' dock expansion permit
has been received from the U.S. Army Corps of Engineers and
the project bids are due December 22. Eight proposals for
the 2010-2012 kiteboard instruction concessionaires have been
received; a maximum of five schools will be selected by a
4-member committee whose recommendation will be brought to
the Commission for approval at the January 12, 2010 meeting.
· Waterfront Development - Asphalt and concrete pours
at the waterfront have been delayed due to the cold weather.
· Airport - The grass runway has been installed and
should be ready for use in spring of 2010, and an irrigation
system for this runway will also be installed next spring.
· Bridge/Transportation - Final repairs to the bridge
span lock will be completed tomorrow, weather-permitting.
The Mid-Columbia Economic Development District (MCEDD) is
taking the lead on a fixed-route transportation pilot project
next summer. Columbia Area Transit (CAT) will be the likely
operator, and while MCEDD will seek funding for this project,
McElwee commented that ODOT may link the project to their
Exit 64 bundle. McElwee also informed the Commission that
the bridge had been contacted directly by the Washington Department
of Transportation to request that they stop truck traffic
into Washington when I-84 westbound was closed between Hood
River and Troutdale. There was Commission consensus to contact
WSDOT to inform them that it is their responsibility, and
not the toll collectors, to stop truck traffic from crossing
the bridge.
6.
REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· Halyard Building Construction Update, Ken Andrews,
Milstead & Associates: This presentation was held over
to another meeting date.
· Marina 'C' Dock Expansion: The U.S. Army Corps of
Engineers has permitted the expansion, bid documents have
been issued and bids are due December 22. The question of
extending the in-water work window past the March 15 deadline
has been referred to the Oregon Department of Fish and Wildlife
office in The Dalles. McElwee provided an updated project
pro forma which anticipates a monthly increase of $4.25 for
existing tenants, and an overall $8.25 monthly surcharge over
2009 rates for tenants of the new slips. Coburn Electric has
looked at the electric panel that currently serves 'C' Dock
and said this panel will accommodate the expansion. McElwee
then invited comments from Josh Sceva, Hood River Yacht Club
board member and 'A' Dock tenant. Sceva told the Commission
that folks on the Wait List are anxious for the dock expansion,
which the HRYC board supports (in a 5 to 1 vote), along with
the $4.25 monthly charge, which they believe is in the best
interest to help bring new tenants to the Marina as existing
tenants were helped in prior years.
· Western Power Building Landscaping Proposal, simp.L
LLC Landscape Architecture: A scope of work for landscape
improvements at the Western Power Building was provided for
discussion purposes. McElwee noted that improvement costs
to create a better image and make it more consistent with
a business park environment are included in the FY 09/10 capital
budget. Additional discussion items included moving the western
fence line to accommodate truck access and the potential for
building expansion to gain an additional 8,000 square feet
to meet existing building tenant requirements and/or relocation
of other tenants to property that is zoned as Light Industrial.
A building expansion may result in reduced parking or water
access and the Commission advised staff that stakeholder meetings
should be held if an expansion is pursued.
7.
ACTION ITEMS:
a) Approve Change Order Numbers 3 and 7 with Cascade Equipment
for Curbing and Storm Water Modifications Associated with
the Waterfront Business Park Project in an Amount Not to Exceed
$52,615.64: The installation of a manhole on N. 8th Street
was required to accommodate the storm water from the new subdivision
lots; and during construction of the new sidewalk on Portway
Avenue it became apparent the old curbs and gutter were not
in good condition. The cost of the new curbs and gutters ($25,567.60)
will be eligible for Urban Renewal reimbursement.
Motion:
Move to Approve Change Order Numbers 3 and 7 with Cascade
Equipment for Curbing and Storm Water Modifications Associated
with the Waterfront Business Park Project in an Amount Not
to Exceed $52,615.64.
Move: Duckwall
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
b) Approve Professional Services Contract with PageWorks Design for Halyard Building LEED Services in an Amount Not to Exceed $8,642: The Port will pursue a Leadership in Energy and Environmental Design (LEED) "Silver" rating and the projects that PageWorks will address in pursing this goal are outdoor educational signage relating to sustainability characteristics of the Halyard Building; documentation of exterior site management to identify low impact methods, products and recommendations for grounds management; and a post-occupancy tenant survey related to indoor environmental and occupant comfort.
Motion:
Move to Approve Professional Services Contract with PageWorks
Design for Halyard Building LEED Services in an Amount Not
to Exceed $8,642.
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
c) Authorize Execution of LEED Certification Agreement for the Halyard Building in a Form Acceptable to the Port's Legal Counsel: An agreement with the Green Building Certification Institute will be required in order to obtain a LEED designation. The Agreement is intended to insure the Port is fully aware of all conditions prior to submitting the application for review.
Motion:
Move to Authorize Execution of LEED Certification Agreement
for the Halyard Building in a Form Acceptable to the Port's
Legal Counsel.
Move: Bohn
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
d) Authorize Contract with Century West Engineering Related to Orchard Road Vacation Environmental Analysis and Design Work in an Amount Not to Exceed $89,979.90: To complete a runway shift at the Ken Jernstedt Airfield, a principal Master Plan goal, an environmental analysis will be required. Mike Doke, Marketing Manager, commented the evaluation and conceptual design work must be completed in order to use Federal Aviation Administration (FAA) funds from the Airport Improvement Program (AIP). Doke also commented that 5% of the funds needed for this analysis and design work have been budgeted; the other 95% will be funded by the FAA.
Motion:
Move to Authorize Contract with Century West Engineering Related
to Orchard Road Vacation Environmental Analysis and Design
Work in an Amount Not to Exceed $89,979.90.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
e) Ratify Contract with 3-Fold Painting for Big 7 Interior
Painting in an Amount Not to Exceed $12,023: The lease approved
by the Commission in October stipulated the Port would be
responsible for painting the interior walls of the space Insitu
will occupy at the Big 7 Building. Estimates were requested
from three local contractors; two responded, and the low bidder
will be able to complete the painting prior to Insitu's January
1, 2010 occupancy.
Motion:
Move to Ratify Contract with 3-Fold Painting for Big 7 Interior
Painting in an Amount Not to Exceed $12,023.
Move: Davies
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
f) Approve Resolution 2009-10-4 Governing Airport Access Policy: McElwee commented a commitment has been made to the FAA to curtail residential and commercial access to the airport unless specific conditions apply or unless there is an existing easement access agreement. Enforcement of this policy will be critical to continue receiving FAA funding. McElwee commented this policy will affect residential properties on the south side of the airfield and those having hangars on private property are aware of this policy. Attorney Jerry Jaques also commented there are no eminent domain rights associated with these residential private hangars.
Motion:
Move to Approve Resolution 2009-10-4 Governing Airport Access
Policy.
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
8. COMMISSION CALL: Kathy Watson reminded the Commission and
staff that she would not be available for any meetings in
January. Streich informed everyone that he would not be available
for the first meeting in February, on the 2nd, and asked about
holding just one meeting for that month of the third Tuesday.
9. EXECUTIVE SESSION: The Commission was called into Executive Session at 6:45 p.m. under ORS 192.660(2)(e) Real Estate. The Commission was called back into Regular Session at 7:17 p.m. No action was taken as a result of Executive Session.
10.
ADJOURN: President Streich adjourned the meeting at 7:17 p.m.
Port
of Hood River Commission
Meeting Minutes of Dec. 29, 2009 Special Meeting
Marina Center Boardroom
3:30 P.M.
Present: Commissioners Sherry Bohn, Jon Davies (via Conference Call from Sun Valley, ID), Fred Duckwall, Hoby Streich, and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Mike Doke, Linda Shames, and Mellissa Halseth
Absent:
From staff, Laurie Borton
Media: None
President Hoby Streich called the Special Meeting to order at 3:30 p.m. The Commission discussed the Issuance of a Notice of Intent to Award and Execution of a Construction Contract with Bellingham Marine Industries, Inc. for 'C' Dock Expansion. McElwee commented that he would be contacting City Planning to identify permit requirements.
Motion:
Move to Authorize Issuance of a Notice of Intent to Award
and Execution of a Construction Contract with Bellingham Marine
Industries, Inc. for 'C' Dock Expansion Not To Exceed $254,233.70.
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies (via Conference Call), Duckwall, Streich,
and Watson
MOTION CARRIED
The Commission was called into Executive Session at 3:37 p.m. under ORS 192.660(2)(e) Real Estate. The Commission was called back into Regular Session at 4:01 p.m. No action was taken as a result of Executive Session.
The
meeting was adjourned at 4:01 p.m.
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