Port of Hood River Commission
Meeting Minutes of September 1, 2009 Regular Session
Marina Center Boardroom
5:30 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby Streich and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Linda Shames, Mike Doke, and Laurie Borton

Absent: None

Media: None

1. CALL TO ORDER: President Hoby Streich called the meeting to order at 5:30 p.m.
a) Modifications, Additions to Agenda: Minutes for the August 18, 2009 regular meeting have been revised to clarify that the payment to the City of Hood River for Halyard Building design review was $16,815.85 rather than $16,615.85; and a revised engineering services contact for 'C' Dock Expansion to be considered under Action Items was presented.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA: A request was made to remove the Renaissance Learning lease to Action Items for further discussion. Hearing no other corrections and receiving Commission consensus to the modification, Streich announced the Consent Agenda was set.

· Approve Minutes of August 18, 2009 Regular Session Meeting, as amended

Motion: Move to approve Consent Agenda, as amended.
Move: Duckwall
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

4. Commissioner, Committee Reports:
· Urban Renewal Agency: Commissioner Sherry Bohn attended the August 20 meeting which discussed future Urban Renewal plans. At a later meeting Dave Bick, City Engineer/Public Works Director, will report back to the Agency on projects and funding. Bohn reported there was also discussion as to whether or not another URA was needed for the Heights or for the Exit 62 area.
· Airport Advisory Committee: Commissioner Fred Duckwall attended the September 1 meeting and reported the FBO will investigate the feasibility of providing mobile jet fuel services, which were needed by the helicopters responding to the Microwave Tower Fire. If the fuel had been available the Oregon Department of Forestry would have supported the local vendor rather than making arrangements for another supplier. Updates on the grass runway, the crack sealing projects were discussed as was the Fly-In hosted by the Western Antique Aeroplane and Automobile Museum (WAAAM). In a 'good neighbor' effort, Duckwall also reported that a committee member has volunteered to work on a noise abatement guideline for the committee's consideration.

5. DIRECTOR'S REPORT: McElwee highlighted the following areas:
· Schedule -To accommodate the Halyard Building proposal deadline the September 15 Commission meeting has been rescheduled to September 22.
· Staff & Administration - The dry storage maintenance shed bids tomorrow and Linda Shames, Finance Manager, will be managing this project. McElwee also noted that Shames has accepted an invitation to serve on a State Department of Revenue committee to review local budget law.
· Waterfront Recreation - Moving forward with the 'C' Dock Expansion project is contingent upon approval from the U.S. Army Corps of Engineers. The National Marine Fisheries Services of the National Oceanic and Atmospheric Administration provided comment to the Corps that an expansion was not likely to jeopardize the continued existence of ten fish species on the endangered list. An expansion financing plan is expected to be brought to the Commission in October. Due to a recent flurry of activity within the past couple of weeks at the Event Site regarding inappropriate behavior on the water by both windsurfers and kiteboarders initial conversations relative to enforcement suggestions for the 2010 season have been discussed with the local Hood River Sheriff's Office Oregon State Marine Board Deputy.
· Waterfront Development - Addresses have been assigned by the City for the Halyard Building; a vacation of 16-feet on the east side of N. 8th Street between Portway Avenue and Riverside Drive was approved by City Council; the final plat for the Waterfront subdivision is expected soon; and McElwee reported staff met with Terra Surveying and will move forward with applications for lot line adjustments on Port property east of N. 2nd Street consistent with the recent Insitu proposal.
· Airport - The draft Through-the-Fence (TTF) policy action plan has received preliminary approval from the Federal Aviation Administration. McElwee also reported that he had talked with a residential property owner who assured him glider activity from the property would not happen again.

6. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· Halyard Building Projects Status: A draft financial summary update was provided for discussion. Estimates on achieving a LEED (leadership in energy and environmental design) Silver Certification for the building's core and shell were also discussed. An action item for the September 22 Commission meeting will be selection of a contractor; i.e. Notice of Intent to Award, from the five pre-qualified respondents. The selection will be based almost entirely on low bid and the Commission will have to evaluate the feasibility of the project when more detailed debt financing methods are made available at the September 22 meeting. If the financing methods and bid don't pencil out McElwee said the possibility of revising the plan and rebidding the project could exist. Staff has been discussing a debt instrument with Wedbush Morgan Securities (7% interest amortized over 25 years) with a $2 million cash infusion into the Halyard Project, which would require a Port Resolution at the September 22 meeting obligating the Port's resources. Shames noted the Port's finances would be stretched to do any other major project in addition to the Halyard Building based on the current bridge bond covenants. Shames also commented that staff had talked with two local banks about financing options but CenterPointe and Columbia River Bank felt they couldn't help at this time. Other financing options are available, but Shames commented the financing term would be much shorter; i.e. a maximum of five to ten years.
· ODOT Exit 64 Property Requests: The Oregon Department of Transportation anticipates letting the bid for the Exit 64 interchange on October 15. ODOT has notified the Port that certain property rights will be required as part of their construction project and they will be on a fast-track to execute Intergovernmental Agreements by October 15 for a traffic signal system, a maintenance agreement for the signal system, and storm water pump station connection. A Memorandum of Understanding (MOU) describing ODOT's commitment to achieving various property rights in the next two years is also on a fast-track for approval by October 15; however, drafts shared between the two agencies have been inconclusive thus far. Attorney Jerry Jaques did comment that the MOU as drafted is non-binding and sets parameters for future discussions.

7. ACTION ITEMS:
a) Authorize Contract with Flowing Solutions for Engineering Associated with C Dock Expansion in an Amount Not to Exceed $5,950 Plus Reasonable Reimbursable Expenses: McElwee provided a revised proposal to reflect a fee based on time and material versus a percentage of project completion. McElwee also noted that Jaques had not yet commented on Exhibit A (the 'Terms and Conditions') and it would be appropriate to consider approval contingent upon counsel's review.

Motion: Move to Authorize Contract with Flowing Solutions for Engineering Associated with C Dock Expansion in an Amount Not to Exceed $5,950 Plus Reasonable Reimbursable Expenses Contingent on Legal Counsel Review of Contract Exhibit A "Term and Conditions."
Move: Watson
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

b) Authorize Contract with Flowing Solutions for Engineering and Permit Applications Associated with Rip Rap Repair at the Hook and Marina in an Amount Not to Exceed $7,000: Repair to the rip rap in areas along the Waterfront below the ordinary high water line of the Columbia River are necessary to prevent further degradation by pedestrian use. It is hoped repair will be allowed by the U.S. Army Corps of Engineers and State Division of Lands to take place under maintenance exclusions. If permits will be required to work below the ordinary high water line, the application process may take months to obtain, in which case the work likely would not occur until the 2010-2011 in-water work window.

Motion: Move to Authorize Contract with Flowing Solutions for Engineering and Permit Applications Associated with Rip Rap Repair at the Hook and Marina in an Amount Not to Exceed $7,000.
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

c) Authorize Contract Amendment No. 2 with Century West Engineering for Airport North April Crack Sealing and Apron Expansion Project Design and Management in the Amount of $11,252.50 Pending FAA Approval: Marketing Manager Mike Doke reported lower costs associated with the north apron crack-sealing project freed Federal Aviation Administration grant funds for seal coating work on the apron. As a result, staff asked airport engineer Century West Engineering to prepare a scope of work to design and manage seal coat work that meets FAA standards. If approved, the Port would be reimbursed for 95 percent of the total project costs, or an estimated $5,000 in Port funds. The FAA has indicated the project is eligible for reimbursement funding.

Motion: Move to Authorize Contract Amendment No. 2 with Century West Engineering for Airport North April Crack Sealing and Apron Expansion Project Design and Management in the Amount of $11,252.50 Pending FAA Approval.
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

d) Approve New Five-Year Lease With Renaissance Learning, Inc. at Wasco Business Building [from Consent Agenda]: The 180-day termination clause was questioned. Doke offered to table approval of the lease but did state that Renaissance was adamant about the six-month right-to-terminate. Conversely, the sound booth at the Wasco Building would be a restraint on Renaissance moving. Commissioner Jon Davies suggested that Port maintenance staff delay construction of a wall that allows the company to downsize from 6,636 square feet to 5,096 square feet unless there is a need to have the wall constructed for marketing purposes.

Motion: Move to Approve New Five-Year Lease With Renaissance Learning, Inc. at Wasco Business Building.
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

8. COMMISSION CALL: Commissioner Watson commented that she had recently used the picnic shelter for an evening function and suggested the structure should be equipped with lights as an enhancement to existing park lighting.

9. EXECUTIVE SESSION: The Commission was called into Executive Session at 6:55 p.m. under ORS 192.660(2)(e) Real Estate. The Commission was called back into Regular Session at 7:10 p.m. No action was taken as a result of Executive Session.

10. ADJOURN: President Streich adjourned the meeting at 7:10 p.m.

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Port of Hood River Airport Advisory Committee
Minutes of September 1, 2009 Meeting
Ken Jernstedt Airfield, FBO Building
10 A.M.

PRESENT: Committee members Chair Jeremy Young, Dayle Harris, Gennaro Avolio, Bill Veatch, and Richard Clarke, Port Commissioner Fred Duckwall, FBOs Scott Gifford and Johnny Young, and Port Marketing Manager Mike Doke.

INTRODUCTIONS
Chair Jeremy Young called the meeting to order at 10 a.m.

AIRPORT CONSTRUCTION PROJECT - GRASS RUNWAY
Gennaro Avolio gave a strong objection to grass runway construction work that occurred adjacent to an active runway. FAA requires a full runway closure when construction occurs adjacent to the landing strip, and Avolio was frustrated that did not occur. Mike Doke noted that Port staff had determined with its insurance agent of record that no liability was created by construction and opted to proceed since the contractor was available. Doke reported that the grass strip's base material had been hauled from an Odell site. It was placed and compacted on the airport according to engineer's specifications. Jeremy asked how irrigation water would be accessed for the grass strip. Doke responded that Port maintenance plans to use pressurized water from Tucker Road. The committee noted the grass runway would not be available for the Sept. 11-13 Hood River Fly-In and that gypsum or chalk should be used to create large "X" on the area to alert pilots the strip is not available. Doke provided an update on completion of the grass runway, stating contractor Hanel Development will try to move topsoil onto the site this fall, and irrigation installation would follow. Autumn 2009 work will be contingent on favorable weather.

AIRPORT CONSTRUTION PROJECT - NORTH APRON/WIND CONE/AWOS
Doke noted the north apron crack sealing/wind cone installation/AWOS anemometer adjustment project is completed. The Port plans to augment the work with a seal coat project, with that work occurring in late September or early November. Seal coating would include the northern tiedown area plus the T-hangar area. Striping will follow.

MICROWAVE FIRE
FBO Scott Gifford reported on the Oregon Department of Forestry's airport use during the Microwave Fire that threatened Mosier in the past week. Helicopters needed jet fuel, and could have gotten to critical fire areas had jet fuel been available at the airport. Gifford noted jet fuel has storage issues that can be resolved with proper filtering and occasional stirring. Gifford anticipates installing a jet fuel storage tank in 2010; an on-airport fuel truck would be available to serve helicopters.

HOOD RIVER FLY-IN
Jeremy Young said the Sept. 11-13 Hood River Fly-In should attract a record number of airplanes. The event is well organized. The FBO plans to provide a fuel truck to pump aviation gas. Richard Clarke noted Western Antique Aeroplane and Automobile Museum would set up temporary showers to serve visitors.

NOISE ABATEMENT PROJECT
Dayle Harris has been working on a project to remind pilots of proper air traffic patterns to help reduce noise issues at the airport. His research produced information from Washington's Port of Friday Harbor Airport, which has a runway similar in length to Hood River's but more operations. Harris encouraged members review the web site: www.portfridayharbor.org/fridayharborairport. Harris suggested airport noise procedures be posted in the FBO Building, in published airport information and on the Port's web site. He also suggested three different runway signs with traffic pattern information. Doke asked that the committee select the precise language they would like to see on the runway signs. Harris also distributed copies of Advisory Circular No. 90-66A, which recommends standard traffic patterns and practices for aeronautical operations at airports without operating control towers for the committee's review.

SUMMER MAINTENANCE ITEMS
Doke updated the committee on the progress of maintenance items identified in the spring. Most of the identified issues have been resolved, but outstanding project are fixing exterior lights on the northern T-hangars and adding a light to the pole on the north apron's northeast corner.

ORCHARD ROAD VACATION
Doke provide an update on vacating Orchard Road east of the airport. He and the port's attorney have meet with county public works to identify and resolve issues to prepare this request for a county commission hearing. Before taking this request to the county commission, the Port must identify abutting property owners, determine runway and taxiway minimum setbacks, and survey the area to develop property descriptions, right-of-way descriptions, cul-de-sac dedication, access to private driveways and utility easements. Abutting property owners have been identified and informed about the project to ensure their input, Doke explained. Minimum runway setbacks have been identified working with the county's GIS program. The next step is having a professional survey company complete required survey work. Once that is done, the Port's attorney will create a legal petition that will include a title report to show the names and addresses of anyone with a recorded interest in property abutting the road section that is proposed for vacation. Submitting that petition to the county is the final step before a public hearing.

ADJOURN
Jeremy Young adjourned the meeting at 11:45 a.m. No date was set for the next committee meeting.

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Port of Hood River Commission
Meeting Minutes of September 22, 2009 Regular Session
Marina Center Boardroom
5:30 P.M.

THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.

Present: Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby Streich and Kathy Watson; Attorney Gil Sharp; from staff, Michael McElwee, Linda Shames, Mike Doke, and Mellissa Halseth

Absent: Attorney Jerry Jaques; Staff Laurie Borton

Media: None

1. CALL TO ORDER: President Hoby Streich called the meeting to order at 5:30 p.m.
a) Modifications, Additions to Agenda: Incorrect date on Memo concerning Aero Spray lease. Correct date is September 1, 2009. Revised Memo relative to Action C regarding Marine Board Grant Action H: delete IGA with ODOT. Add Executive Session to discuss Real Property negotiations.

2. PUBLIC COMMENT: None.

3. CONSENT AGENDA:
· Approve Minutes of September 1, 2009 Regular Session Meeting

Motion: Move to approve Consent Agenda
Move: Streich
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

4. Commissioner, Committee Reports:
· Waterfront Recreation Committee: Commissioner Jon Davies attended the September 15th meeting. There was not a quorum and the meeting was closed. The meeting has been re-scheduled for September 23rd at 3:30pm.

5. DIRECTOR'S REPORT: McElwee highlighted the following areas:
· Staff & Administration - The Fall Planning meeting has tentatively been set for November 3rd at 12:00pm which is a normal Commission Meeting date. The meeting should be about three hours. Staff discussed letter provided by Columbia Gorge Community College regarding $2000 bridge toll support for training program. Commissioner Bohn requested clarification regarding this request and needs of Columbia Gorge Community College generally. General consensus this was an appropriate commitment.
· Waterfront Recreation - Port sponsorship of AWSI Industry Demo over the past weekend seemed to be a success.
· Waterfront Development -The Wind Project grant for renewable energy has not been accepted. Pacific Power has suggested that we submit an application for funding in 2010.
· Airport - None
· Bridge/Transportation - A Memorandum of Understanding (MOU) describing ODOT's commitment to achieving various property rights in the next two years is still out for discussion. However, drafts shared between the two agencies have been inconclusive thus far. ODOT seeks to execute the IGA before bid letting can occur on October 15.

6. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· Halyard Building Projects Status: Robinson Construction came in for the low bid at $2,059,000.00. McElwee noted that he had discussed potential project financing with two local banks, neither offered a long enough loan term; the likely term would be five years. Refinancing negotiations would be required after the initial loan term ended. Commissioners suggested look into Port reserves to finance the entire project or possibly financing a larger amount and combining this with limited bonded debt. The Commission directed staff to explore these other financing alternatives and report back at a future meeting.

7. ACTION ITEMS:
a) Authorize Notice of Intent to Award for Construction of Halyard Building: Written responses for the Halyard Building have been evaluated by staff. The lowest bid received was from Robinson Construction. The final decision to proceed with the project is based on bids received, proposed financing, assessment of leasing potential and risks.

Motion: Move to Authorize Notice of Intent to Award to Robinson Construction
Move: Watson
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

b) Ratify Acceptance of $64,500 Grant from Pacific Power for Halyard Building Solar Project: Staff reported that the Port received notice that our application was one of 22 in Oregon that had been approved. The $64,500.00 grant funds will allow a significant solar upgrade on the Halyard Building. The Base Bid Solar Awning with PP&L Option 'B' would result in energy production of 30,400 watts at a net cost to the Port of about $42,000.00. Note that the Port is required by law to dedicate 1.5% of the project construction to a renewable energy component or approximately an equal amount. The net annual energy savings of the system is estimated to be about $3,200.00

Motion: Move to Ratify Acceptance of $64,500 Grant from Pacific Power for Halyard Building Solar Project
Move: Davies
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

c) Approve Resolution No. 2009-10-3 Regarding Oregon State Marine Board Grant for Replacement of Marina Waste Water Pump-out and Dump Station Equipment: The State Marine Board has contacted the Port and requested application for a grant to replace the existing waste water pump-out station, lines and tank. Between the Marina Board and the Clean Vessel Act funds the project will be 100 percent funded. The engineers on staff for the State Marine Board will complete the necessary drawings and specifications to complete the construction. The Port's only contribution will be staff time to oversee the grant and construction and the cost of the building permit, if required.

Motion: Move to Approve Resolution No. 2009-10-3 Regarding Oregon State Marine Board Grant for Replacement of Marina Waste Water Pump-out and Dump Station Equipment
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

d) Authorize Notice of Intent to Award to Mega Pacific Company for Construction of Marina Center Dry Storage Building in an amount Not to Exceed $137,008: Kevin Cooley, the architect, has reviewed the bid and references of the contractor submitting the low bid, Mega Pacific Company, and is satisfied that the bid is responsive and that they are capable of performing the work. The Port has budgeted $130,000 for the building. After the initial review of the building concept by the City, it was determined that they would require ventilation on the whole building so at final design, the engineer estimate was about $140,000 to $150,000. Although the cost exceeds the budget amount, we were under budget on the landscape plan for the Port office area in the amount of about $10,000 and this building will be essential to replacing the storage area the Port uses at the UTS yard. The City indicated this week that they may require paving around the building. Staff is working with the City to determine the extent of paving that will be required which would represent an additional cost to the project. Staff recommends adding the bid alternate 2, but to wait on the change in heating pending resolution of the paving issues.

Motion: Move to Authorize Notice of Intent to Award to Mega Pacific Company for Construction of Marina Center Dry Storage Building in an amount not to exceed $137,008 including Bid Alternate #2
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

e) Authorize Acceptance of $326,307 Airport Improvement Program Grant from the FAA for projects at the Ken Jernstedt Airfield and Authorize Execution of Certification of Sponsor's Attorney after Acceptance: Federal Aviation Administration has offered a $326,307 Airport Improvement Program (AIP) grant for capital improvements at Ken Jernstedt Airfield. As discussed at the February 2, 2009 Port Commission meeting, the FAA directed us to commit to all remaining AIP funds prior to October 1, 2009. At that time, the Port accepted $273,693. If the Commission authorizes this second grant offer, the Port will have access to its full $600,000 AIP allocation. These are 95/5 grants, with the Port paying 5 percent of the total project cost. Port Commission acceptance of this second grant will provide funds to seal coat the northern apron, a project estimated at $66,861.40. The Port's 5 percent match would be $3,343.

Motion: Move to Authorize Acceptance of $326,307 Airport Improvement Program Grant from the FAA for projects at the Ken Jernstedt Airfield and Authorize Execution of Certification of Sponsor's Attorney after Acceptance with Port Commission authorizing Attorney Gil Sharp to sign for Jerry Jaques
Move: Bohn
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

f) Authorize PCR, Inc. Change Order No. 1 for the North Apron Improvement Project in an Amount Not to Exceed $55,608.90: At its September 1 meeting, the Commission approved $11,252.50 for engineering and design work needed for a proposed seal coat project on the northern apron at Ken Jernstedt Airfield. That work produced Change Order No. 1 from contractor PCR, Inc. for $55,608.90. Seal coating would include applying a slurry seal on 162,436 square feet of asphalt that has been repaired during crack sealing work completed in late August. Seal coating will enhance the life of the apron while providing visual consistency. The project would be completed by mid-October.

Motion: Move to Authorize PCR, Inc. Change Order No. 1 for the North Apron Improvement Project in an Amount Not to Exceed $55,608.90
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

g) Authorize Contract with Terra Surveying for Orchard Road Vacation Survey in an Amount Not to Exceed $6,800 Contingent Upon Federal Aviation Administration Funding: In May, the Hood River County Board of Commissioners adopted the Ken Jernstedt Airfield airport master plan. To implement the plan's main project- a 550 foot eastward shift of existing runway- the Port needs to seek vacation of a section of Orchard Road. The first step in that process is a full road vacation survey. Terra Surveying proposed $6,800 to execute this survey. The county engineer has reviewed and confirmed that the proposal meets requirements. If approved, the work will include a boundary survey that will include Orchard Road right-of-way, legal descriptions of up to five abutting properties, and creation of a topographical survey map that will include cul-de-sac design. The Federal Aviation Administration has confirmed the work is eligible for reimbursement at a 95/5 ratio.

Motion: Move to Authorize Contract with Terra Surveying for Orchard Road Vacation Survey in an Amount Not to Exceed $6,800
Move: Duckwall
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

h) Authorize Execution of MOU and IGA with ODOT for Conveyance of Property Rights for the Exit #64 Interchange Project Contingent upon Final Legal Review: Staff has negotiated a non-binding Memorandum of Understanding concerning the construction of the Exit #64 Interchange Improvement Project. The MOU describes our mutual intent to enter into an IGA in the near future that would irrevocable transfer the property rights ODOT seeks. It also describes the mutual intent of the Port and ODOT to reconcile the right-of-way boundary from Exit #64 to the Hood River. Although non-binding, the included language creates an important commitment to complete this effort within two years. ODOT will need an executed IGA before October 15 to meet their bidding schedule. At this time, staff is not prepared to recommend execution of an IGA.

Motion: Move to Authorize Execution of MOU only with ODOT for Conveyance of Property Rights for the Exit #64 Interchange Project Contingent upon Final Legal Review
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED

i) Authorize Appointments of the Waterfront Recreation Committee with Terms Ending June 30, 2012: Commissioner Davies chaired the meeting held on September 15, 2009. The first item of discussion was membership status. The appointments to the committee by the Columbia Gorge Kiteboarding Association and the Columbia Gorge Windsurfing Association expired on June 30, 2009 and our Governance Policy does not provide for carry-over terms. There were other terms that also expired on June 30, 2009. The Commission discussed ways to resolve this issue including whether to reschedule the meeting for a later date and how to ensure that a quorum was present.

Motion: Move to Authorize Appointments of the Waterfront Recreation Committee with those terms ending June 30, 2012 being extended until September 30, 2009 and approving Forrest Rae representing the Columbia Gorge Kiteboarding Association, Tim Mayer representing the Columbia Gorge Windsurfing Association. And Lori Stirn representing the Hood River Parks District. The remaining positions expiring on September 30 will be advertised to the public and filled in October.
Move: Davies
Second: Watson
Vote: Aye: Davies, Duckwall, Streich, and Watson
Nay: Bohn
MOTION CARRIED

8. COMMISSION CALL: Commissioner Watson commented that she had recently used the Waterfront Trail and really enjoyed it. She commented that there are dead trees that were planted in July. Finance Manager Linda Shames noted that there is a one year warranty on the trees. The trees are to be replaced in October.

9. EXECUTIVE SESSION: The Commission was called into Executive Session at 6:47 p.m. under ORS 192.660(2)(e) Real Estate. The Commission was called back into Regular Session at 6:55 p.m. No action was taken as a result of Executive Session.

10. ADJOURN: President Streich adjourned the meeting at 6:55 p.m.

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