Port
of Hood River Commission
Meeting Minutes of June 1, 2010
Marina Center Boardroom
5 P.M.
Present:
Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby
Streich and Kathy Watson; Attorney Jerry Jaques; from staff,
Michael McElwee, Linda Shames, Mike Doke, Laurie Borton and
Mellissa Halseth
Absent: None
Media: None
1.
CALL TO ORDER: President Hoby Streich called the meeting to
order at 5:05 p.m. by opening the Budget Hearing. He state
the Hearing would remain open until 5:35 p.m. at which time
budget comments would be called for. The Regular Session was
also called to order at 5:05 p.m.
a) Modifications, Additions to Agenda: Executive Director
Michael McElwee requested the addition of the contractors
name to Action Item b.
2. PUBLIC COMMENT: None.
3.
CONSENT AGENDA:
· Approve Minutes of May 18, 2010 Regular Session Meeting
· Approve Lease with Hood River Yacht Club
· Approve Contract with Kevin Cooley for Architectural
Services associated with Tenant Improvements in Big 7 Building
· Approve Change Order No. 6 with Robinson Construction
Not to Exceed $9,228.66
· Authorize Temporary Greyhound Lines Agreement
· Approve Accounts Payable to Pageworks in the Amount
of $6,209.50
Motion:
Move to approve Consent Agenda
Move: Davies
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
4.
Commissioner, Committee Reports:
· Urban Renewal: Commissioner Bohn gave a report in
regards to the May 20, 2010 Regular
Meeting. The Committee asked Bob Francis to go out to all
of the taxing districts to ask them to forego more than $500,000
in annual property tax revenue for the next ten years. All
local taxing districts said yes for the next ten years. The
final decision will be made by the City Council which will
be made after a public hearing.
5.
DIRECTOR'S REPORT: McElwee highlighted the following areas:
· Staff & Administration - Ball Janik contract
will need to be re-negotiated. The City will not be participating
and the County will be lowering to the base amount of $1,500
a month maximum. The Port would more than likely remain at
the same level of expenditures.
· Waterfront Recreation -School Concession agreements
are still being prepared for the three schools that are teaching
primarily from jet skis. McElwee suggested that the Commission
revisit at the June 15th meeting the fee waiver request from
KB4C after the Donation & Fee Waiver Policy is approved.
· Waterfront Development - Halyard Building is 90%
complete with paving and landscaping happening this week.
Pacific Power has asked that the Port consider a Net Agreement
to credit the electric account of the tenant. Efforts to initiate
the re-zone for Lot 1 have been assisted by Scott Keillor,
Columbia Planning & Design. The Port would prepare and
submit the rezone application. Expect Planning Commission
and City Council Public Hearing through the adoption process
of about 3-6 months. There was a consensus from the Commission
to continue to work with Keillor and for the Executive Director
to seek a Scope of Work and Contract for his services.
· Airport - Seeding is finished on Grass Runway. Airport
is getting busier and rules should be put out for the public
to know. Under Ordinance 22, Executive Director has authority
to write a citation to unauthorized users, but the Commission
does not. Legal Counsel thinks that a fence is the best idea
at this time. Legal Counsel and Executive Director will continue
to work on preparing Ordinance 23.
· Bridge/Transportation - Mowat work for gas pipeline
has been postponed until after Labor Day unless there are
emergency repairs needed.
6. REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· None
7.
ACTION ITEMS:
a) Approve Donation & Fee Waiver Policy: Specifies that
there will be no cash donations. All Fee Waivers/In-Kind Services
must be approved by the Commission. Bohn suggested that staff
do a pre-screening for the Commission.
Motion:
Move to Approve Donation & Fee Waiver Policy
Move: Bohn
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
b) Approve Contract with SecurePro Technologies, LLC for Installation of Security System at the Halyard Building Not to Exceed $18,000: Staff contacted three experienced security system providers to obtain quotes in accordance with our Local Contract Review Board rules. Bids were due June 1, 2010 for the installation of the security system.
Motion:
Move to Approve Contract with SecurePro Technologies, LLC
for Installation of Security System at the Halyard Building
Not to Exceed $18,000
Move: Watson
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
c) Approve Resolution 2009-10-7 Regarding Regulations Governing Conduct at the Marina Park: These Regulations Governing Conduct at Marina Beach Swim Beach allow kiteboarders access to the sandbar from the Marina Park Swim Beach for the 2010 season. This is the same process used for the Event Site to allow pumping and drying. Buoys and signage will be in place very soon.
Motion: Move to Approve Resolution 2009-10-7 Regarding Regulations
Governing
Conduct at the Marina Park
Move: Davies
Second: Duckwall
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
8. COMMISSION CALL: Commissioner Davies says that Nora's has the best food in town. Watson notified staff that she would be ½ hour late to the June 15th meeting. Duckwall will be on absent on vacation for the June 15th meeting. President Streich has requested from the Hood River Yacht Club President that he look into providing a sailing tour for 20-30 people including Commissioners, staff and family members. Streich has also requested from the FBO at the airport to provide a tour for the Commission for better knowledge of the airport workings.
9. EXECUTIVE SESSION: President Streich called the Commission into Executive Session at 5:58 p.m. under ORS 192.660(2)(e) Real Estate; and ORS 192.660(2)(i) Performance Evaluations of Public Officers and Employees. At 7:30 p.m. the staff and Executive Director were excused from Executive Session and the Commission and Counsel evaluated the performance of Executive Director McElwee. The Commission was called back into Regular Session at 8:34 p.m. There was no action that was taken as a result of Executive Session.
10. ADJOURN: President Streich adjourned the meeting at 8:34 p.m.
Port
of Hood River Commission
Meeting Minutes of June 7, 2010 Special Session
Marina Center Boardroom
5:30 P.M.
Present: Commissioners Jon Davies, Fred Duckwall, Hoby Streich and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Linda Shames, Mike Doke, and Laurie Borton
Absent: Commissioner Sherry Bohn; from staff, Mellissa Halseth
Media: None
1.
CALL TO ORDER: President Hoby Streich called the meeting to
order at 5:30 p.m.
2. EXECUTIVE SESSION: The Commission was called into Executive
Session at 5:30 p.m. under ORS 192.660(2)(e) Real Estate.
The Commission was called back into Regular Session at 5:50
p.m.
3. ACTION ITEMS: The following action was taken as a result
of Executive Session:
Motion: Move to Approve Lease Between the Port of Hood River
and Advanced Navigation & Positioning Corporation for
the Halyard Building and Authorize Execution of the Lease
by Executive Director Michael McElwee
Move: Watson
Second: Duckwall
Vote: Aye: Davies, Duckwall, Streich, and Watson
Absent: Bohn
MOTION CARRIED
4.
ADJOURN: A brief discussion regarding administrative matters
followed. There was Commission consensus to reschedule the
next Regular Session meeting to June 23 in order to accommodate
the Halyard Building Open House on June 22, and a single meeting
will be held on July 20 to accommodate summer schedules. President
Streich then adjourned the meeting at 6:00 p.m.
Port
of Hood River Commission
Meeting Minutes of June 30, 2010 Special Session
Marina Center Boardroom
3:30 P.M.
Present: Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, and Kathy Watson; Attorney Jerry Jaques; from staff, Linda Shames, Mike Doke, and Laurie Borton
Absent:
Commissioner Hoby Streich; from staff, Michael McElwee
Media: None
1.
CALL TO ORDER: Vice President Kathy Watson called the meeting
to order at 3:30 p.m.
2. ACTION ITEM: Linda Shames, Finance Manager, explained the
purpose of the Special Meeting was to adopt a resolution that
would enable the Port to participate in a FlexLease financing
program for the Marina's "C Dock South Expansion."
Initially it was thought the Port would self-finance the expansion
but the FlexLease will now allow funds to be used for other
capital projects. Shames reported the funding is a bond issue
and as such carries essentially the same covenants as a stand-along
bond issue would. Key issues of the financing include:
· Total project cost, including the mitigation plan,
is expected to be $315,000. The financing package is $290,000
for 15 years.
· Estimated annual debt service is between $25,000
and $29,000 with interest rates ranging from 1.4% to 5.05%.
Debt service has been included in the 2010-11 budget.
· As a tax exempt issue, the Port would not be allowed
to contract with a private business to manage the Marina without
first obtaining bond counsel opinion. However, the Hood River
Yacht Club acting as a leasing agent for the dingy dock has
been approved by bond counsel it is less than 10% of the total
project.
· The Port is allowed to defease installment payments.
If the Port chooses to defease the FlexLease prior to January
2015 there is a repayment premium that would need to be paid;
for 2012 the amount is 3%; for 2013 the amount is 2%; and
in 2014 the amount is 1%.
· While the Resolution is being executed by the Vice
President (in absence of President Streich) and the Secretary,
other documents associated with the FlexLease program may
be executed by the Commission President, Secretary, or Treasurer;
or by the Port's Executive Director or Finance Manager.
Motion: Move to Authorize Execution of Resolution No. 2009-10-9
Approving a Marina Expansion Financing Agreement with U.S.
Bank National Association as Trustee ("U.S. Bank").
Move: Davies
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, and Watson
Absent: Streich
MOTION CARRIED
3. ADJOURN: Vice President Watson adjourned the meeting at 3:38 p.m.
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