Port
of Hood River Commission
Meeting Minutes of May 4, 2010
Marina Center Boardroom
5 P.M.
Present:
Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby Streich
and Kathy Watson; Attorney Jerry Jaques; from staff, Michael
McElwee, Mike Doke, Laurie Borton and Mellissa Halseth
Absent: Linda Shames from staff
Media: None
1.
CALL TO ORDER: President Hoby Streich called the meeting to
order at 5:00 p.m.
a) Modifications, Additions to Agenda: Remove Approval of
April 20, 2010 Spring Planning Minutes from Consent Agenda.
Move Discussion Item of Waterfront Marketing Plan Update to
third discussion item. Possible Action Item coming out of
Executive Session.
2. PUBLIC COMMENT: None.
3.
CONSENT AGENDA:
· Approve Minutes of April 20, 2010 Regular Session
Meeting
· Approve Contract Amendment with PSI, Inc. for Halyard
Building Construction Inspection Services Not to Exceed $3,950.25
· Approve Change Order No. 5 with Robinson Construction
Not to Exceed $4,791.82
· Approve Contract with Artisan Painting for Exterior
Painting of the Maintenance Dry Storage Building in an Amount
Not to Exceed $3,348.00
Motion:
Move to approve Consent Agenda
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
4.
Commissioner, Committee Reports:
· Waterfront Recreation Committee: Commissioner Bohn
reported that they had a great meeting at the Library Meeting
Room. The committee will be bringing a motion to the Commission
to approve a one year trial period for Use of the Marina Beach
for Kiteboarding pumping and drying to allow access to the
Sandbar. The committee will also be bringing a motion to the
Commission regarding the Delta Memorandum of Understanding.
There was a consensus at the meeting that an Event Site host
was needed. Three Waterfront Recreation Committee members
and staff would interview for this position. Commissioner
Watson asked about comments in the minutes from Ann Frodel
and Bohn said that she spoke with Frodel briefly about her
concerns.
5.
DIRECTOR'S REPORT: Executive Director McElwee highlighted
the following areas:
· Schedule - The Budget Committee Meeting has been
set for May 6 at 5:00pm with a light dinner being served.
· Staff & Administration - The Hood River County
Chamber of Commerce would like to proceed with the lease extension
provision offered by the Port. Hood River Juice Company has
asked for a one month extension for use of Lot 1. McElwee
will bring back to Commission if another extension is requested
for truck parking on Lot 1. A leak was fixed today at Insitu
by Maintenance staff. Pioneer will come and approve work tomorrow.
We received one response for the UTS Building RFP. Due Diligence
has been completed for the Jensen Building.
· Waterfront Recreation -A pre-season meeting is scheduled
for May 5, 2010 to meet with all of the School Concessionaires.
C-Dock floats are installed and temporarily affixed to the
piles. The expansion project should be completed by the end
of the month. Commissioner Davies suggested that we do a press
release with pictures that were taken by Pageworks. The grading
project on Spit Road has been completed with speed bumps installed.
· Airport - Irrigation for Grass Runway is completed.
Airport Advisory Meeting is scheduled for May 11, 2010 at
10AM. President Streich requested a consensus from Port Commissioners
for the position they want to take on the Through the Fence
Policy at the May 11, 2010 Airport Advisory Meeting. The consensus
was that private individual neighbors could apply with for
a Commercial License to have access to runway. Then the Port
could determine if and where gates should be placed in the
fence across their properties for access. If we do not comply
with the policy it could affect our grants.
· Bridge/Transportation - Mowat work for the gas pipeline
has been cancelled with two nights worth of work remaining.
They may return in the fall to complete the project.
6.
REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· Position of Extension of Hood River Urban Renewal
District -Streich would like to continue supporting this district
to complete projects identified that create jobs. Consensus
from the Commission was to continue support as it is important
for economic development.
· Temporary Use of the Marina Beach for Kiteboard Pumping
and Drying to Allow Access to the Sandbar - McElwee believes
more public input is necessary. He would like to bring this
topic back to the May 18, 2010 meeting. He states that we
have received a proposal from Columbia Gorge Kiteboarding
Association (CGKA). There was a concern from Commissioners
that kiteboarders may not have enough control to not veer
into the swim area. Forrest Rae from CGKA spoke and stated
that kiteboarders would not be upwind and only experienced
kiteboarders would be allowed to kite from this location.
He also said that everyone must be considerate of swimmers.
He thought it would be unlikely that a kiteboarder would come
into the area of swimmers and injure anyone. Attorney Jerry
Jaques confirmed that the Port would not be responsible for
any claims in this area. He also mentioned that we do not
have provisions for rule breakers and in order to enforce
the Port must call the City Police for assistance. There was
a consensus that the Port would do a one season trial period.
Staff will post signs in appropriate areas. Staff will reach
out for public input also and possibly reach out during the
season by passing out questionnaires to receive more public
comment. If this would be approved, it would modify Ordinance
22.
· Waterfront Marketing Plan Update - Lee Ast gave an
update on his marketing for the Waterfront. He has listed
the properties on several listing services such as Loop Net
Basic and CoStar which both have countrywide coverage. The
properties are also listed with the local region RMLS service.
Ast has used the Vertical Email program which reaches commercial
brokers countrywide. Also an email was sent to all local commercial
brokers. Broker signs have been posted on Lot 2, Lot 3, Lot
5 and UTS. Mike Doke, Marketing Manager, is working on Port
sign and rendering. The Port must apply for a building permit
from the City of Hood River before sign can go up. He will
issue the rendering with any press release. Commissioner Davies
has requested that Ast give staff brochures to hand out in
office.
7.
ACTION ITEMS:
a) Authorize Sale of Residential Property Adjoining John Weber
Business Park to Mr. Chad Muenzer for $31,429.00: Mr. Muenzer
has accepted and is prepared to execute the agreement for
purchase. He has also reviewed the Oregon Seller's Property
Disclosure plus information regarding lead-based paint, as
suggested by legal counsel. Mr. Muenzer has discussed the
property with County Planning and is confident it can be re-zoned
for his business once the home is removed. Jaques confirmed
that the document states the Buyer is obligated to remove
and dispose of all asbestos or other hazardous substances
on the property. He also stated that the Port will be held
harmless in the contract.
Motion:
Move to Authorize Sale of Residential Property Adjoining John
Weber Business Park to Chad Muenzer for $31,429.00
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
b) Approve Delta Management Plan 'Memorandum of Understanding' Dated May 4, 2010: This Memorandum of Understanding (MOU) updates the non-binding Delta Management Plan (DMP) for cooperative management of the Delta that was approved by the Commission in 2007. This DMP has been reviewed by the Department of State Lands, the Columbia Gorge Kiteboarding Association, the Columbia Gorge Windsurfing Association, and staff. Approval has been recommended by the Waterfront Recreation Committee. The 'Guide to Recreation on the Hood River Waterfront' is an attachment to the DMP. The Guide will not be finalized until a decision is made about use of the Marina Beach for kiteboard pumping and drying and access to the Sandbar. McElwee identified a Safe Zone at the Event Site of 200 feet from the end of the jetty that runs parallel to the shore. He seeks to install buoys to identify 5mph Safe Zone.
Motion:
Move to Approve Delta Management Plan 'Memorandum of Understanding'
Dated May 4, 2010 with staff approving Exhibit "A"
Pamphlet
Move: Davies
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
8. COMMISSION CALL: Streich thought that the Port should be pro-active and take all steps necessary to obtain federal reauthorization funds for the bridge painting project. Davies said that he spoke with former Commissioner Don Hosford and he enjoys reading the minutes. Commissioner Bohn suggested improvements should be made to the lobby in the Big 7 Building.
9.
EXECUTIVE SESSION: The Commission was called into Executive
Session at 6:44 p.m. under ORS 192.660(2)(e) Real Estate.
The Commission was called back into Regular Session at 7:56
p.m. The following action was taken as a result of Executive
Session:
Motion: Move to Approve Resolution No. 2009-10-6 Authorizing
Purchase of Real
Property Located at 400 Portway Avenue in Hood River and Execution
of Deed of
Trust as Amended to Authorize Execution of Deed of Trust by
Executive Director
Michael McElwee
Move: Duckwall
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
10. ADJOURN: President Streich adjourned the meeting at 8:00 p.m.
Port
of Hood River Budget Committee
Meeting Minutes of May 6, 2010
Marina Center Boardroom
5 P.M.
In
AttendanceCommissioners: Sherry Bohn, Fred Duckwall, Jon Davies
Budget Committee: Mike Benedict, Jerry Keith, Jerry Tausend, Jeff Nicol, Rich McBride
Staff: Michael McElwee, Mike Doke, Laurie Borton
Absent: Commission President Hoby Streich, Commission Vice President Kathy Watson; Finance Manager Linda Shames
Media: None
1. Call to Order: Commissioner Fred Duckwall called the budget meeting to order at 5:20 p.m.
2. Election of Officers: Mike Benedict was nominated by Jerry Keith as chair; the motion was seconded by Jerry Tausend. The motion to elect Mike Benedict as chair was passed unanimously. Jon Davies nominated Jerry Keith as secretary; the motion was seconded by Sherry Bohn. The motion to elect Jerry Keith as secretary passed unanimously. Mike Doke volunteered to record meeting minutes.
3.
Budget Message: Executive Director and Budget Officer Michael
McElwee noted the committee's task was to approve a property
tax levy and to recommend a fiscal year 2010-11 budget. Jeff
Nicol asked about the guiding principles used to develop the
budget. McElwee explained the budget framework is based on
the recent Port Commission spring planning session, that it
has a financial plan to assess long-term assets and that it
was based on Port Commission direction. Benedict asked about
the budget committee's role, including any policy-making responsibility.
Fred Duckwall explained the committee determines that the
budget meets the Port's goals and that it recommends the budget,
adding past committees have not set Port policy but steered
policy decisions; Duckwall used the reuse of Hood River Expo
Center as an example.
McElwee began his budget message by outlining the Port's three
main funds: the general fund, which utilized property tax
receipts; the Bridge Repair and Replacement Fund, which dedicates
a reserve to bridge capital and maintenance project; and the
Revenue Fund, the Port's largest fund and is derived from
bridge tolls, lease revenues and other Port income sources.
Under key issues, McElwee noted the Port is near the end of
a period of significant capital investment, with projects
including building construction, marina expansion and Anchor
Way development. While these projects reduced the Port's capital
reserves, the Port Commission at its April 20 Spring Planning
Session set a threshold of $2.5 million, the amount of reserve
funds the Commission wants to see maintained. The Port's investments
in the past year jump started the waterfront development,
McElwee noted, adding that Waterfront Business Park lots are
now being marketed and the Port recently voted to acquire
the Luhr Jensen building. The sale of at least one Waterfront
Business Park lot is anticipated in the FY 2010-11 budget.
Another major project is painting the lower chords of Hood
River Interstate Bridge. While the Port is seeking $3.8 million
in the federal Transportation Reauthorization Bill, the budget
document reflects the Port self-funding this work over multiple
years. McElwee noted Port buildings are experiencing almost
full occupancy despite the economic downturn, that the Port
may need to become more proactive in its economic development
role, and that with the Luhr Jensen building acquisition the
Port will not be actively seeking new light industrial property
in the near-term.
Under Asset Areas, McElwee reported the FY 2010-11 budget
includes $500,000 for the first phase of bridge painting,
plus $50,000 for a contingency fund to cover bridge capital
maintenance projects. The budget includes $200,000 for potential
tenant improvements at the Luhr Jensen building, $300,000
for potential landscaping and tenant improvement at the Western
Power Products building and nearby Portway Avenue, $100,000
to demolish UTS Portsite, $100,000 for upgrades to the Hook
road, $50,000 for upgrades to the Spit, $100,000 for upgrades
to the former Port Administration Building, $75,000 for tenant
improvements at Marina Center and $25,000 for tenant improvements
at Big 7. Finally, the budget contemplates continued work
on shifting the runway at Ken Jernstedt Airfield, a project
that also includes vacation of a segment of Orchard Road;
Federal Aviation Administration funds will pay 95 percent
of capital costs. Other airport budget items include security
fencing, FBO building carpet and installation of a jet fuel
tank.
4. Budget Deliberations: The budget committee reviewed and discussed the following items:
·
Personnel - Salaries and wages are scheduled to increase 1.44
percent, McElwee said, adding benefits will decrease 1.19
percent, with an overall personnel expense increase of 1 percent.
· General Fund - The budget anticipates $54,492 in
tax receipts, and a $293,208 transfer from the revenue fund
will take the general fund total to $347,700. This fund covers
the Port's costs for utilities, travel and meeting, dues and
membership, insurance, professional services, two audits and
miscellaneous community relations items like the quarterly
newsletter.
· Bridge Repair and Replacement Fund - This fund has
a proposed $959,629 beginning fund balance. It includes $75,000
for professional services, earmarked for a bridge longevity
study to determine the aging structure's maintenance and capital
improvement needs. Benedict broached the idea of raising the
bridge toll from $0.75 to $1 for non-BreezeBy and bridge ticket
users. Duckwall suggested any toll increase should wait until
completion of the bridge longevity study. Committee members
agreed, with Rich McBride adding a small increase should be
considered for BreezeBy and ticketed commuters.
· Revenue Fund - McElwee noted net operating profit
from the following revenue centers: bridge, $917,430; industrial
buildings, $435,223; commercial buildings, $49,850; waterfront
land, -$173,700; waterfront recreation, $443,400; marina,
$65,866; airport, -$13,180; general, -$109,500; total, $728,589.
McElwee explained the Port is considering contracting with
a custodial company to provide janitorial services, freeing
maintenance staff to focus on other tasks. Bohn said there
has been discussion to paint Big 7 with a waterproof-based
paint to limit building leaks, and the committee agreed to
$75,000. A $62,000 broker's commission needs to be added to
reflect an anticipated Halyard Building lease. During a discussion
of Waterfront Industrial Land, revenue was not identified
for an expected sale of waterfront property, presumably Lot
8. [See UTS Portsite Building-Building Sale.] McBride said
the Port should considering adding parking fees to all its
shoreline recreational sites, noting there are fees at Event
Site and the Spit but not the Hook or Marina. There was a
lengthy discussion about the Delta at the mouth of the Hood
River and whether either habitat or recreation access should
be enhanced; $60,000 was budgeted for this project, with at
least one-half of that total coming from a grant. The committee
recommended trimming $100,000 for Hook access road improvements
to $50,000. There is $400,000 in the budget for Marina Green
improvements, and McElwee explained this is the remainder
of federal funds used in the Frontage Road project and will
be used to enhance pedestrian access near the footbridge.
· General Discussion - Nicol suggested the Port issue
a request for proposal every five years to solicit new auditing
firms. Nicol said budget committee members should be invited
to or receive minutes from the annual Port spring planning
session to better understand the budget's creation. Also,
to save money on the Port's quarterly newsletter, Nicol suggested
mailing a post card summary referencing the web site where
the newsletter can be found electronically.
· List of Recommended Amendments to the Proposed Budget-
- Add $18,000 for state-level lobbying
- Add $75,000 for waterproofing/painting project at the Big
7 Building
- Add $62,000 for lease commission for Halyard Building
- Reduce Hook access road project from $100,000 to $50,000
- Add $18,000 for FBO stipend
- Add $3,000 for Marina Center utilities
Note: The ending fund balance is $2,521,663.
5. Action Items:
Motion:
Move to approve a property tax levy at the rate of .0332 per
$1,000 for the Port of Hood River for the FY 2010-2011 period.
Move: Davies
Second: Nicol
Vote: Unanimous
Motion:
Move to approve the FY 2010-11 Budget as amended during deliberations.
Move: Bohn
Second: Keith
Vote: Unanimous
6. Adjourn: Budget Chair Benedict adjourned the meeting at
8:15 p.m.
Airport
Advisory Committee
Meeting Minutes of May 11, 2010
Ken Jernstedt Airfield FBO Building
10 A.M.
THESE MINUTES ARE NOT OFFICIAL until approved by the Port Commission at the next regular meeting.
PRESENT: Committee members Chair Jeremy Young, Bill Veatch, Dayle Harris, Ed Drew and John Benton, Port Commissioners Hoby Streich and Fred Duckwall, FBOs Scott Gifford and Johnny Young, Port Executive Director Michael McElwee and Port Marketing Manager Mike Doke. Guests: Joe Roshak and Erik Huffman, Century West Engineering.
INTRODUCTIONS
Chair Jeremy Young called the meeting to order at 10 a.m.
UPDATE:
RUNWAY SHIFT/ORCHARD ROAD VACATION PROJECT
Joe Roshak and Erik Huffman of Century West Engineering updated
the committee on the first phase of this project, which includes
an environmental review and conceptual road vacation design.
Roshak noted a five-year capital plan presented earlier this
year has been updated from $2,146,745 in the earlier version
to $2,616,045; it will cover federal fiscal years 2010-2015.
It includes a $1,830,148 request for additional funds, either
from the discretionary funds or state apportioned funds, to
complete project construction in fiscal year 2012.
This potentially additional Federal Aviation Administration
funding does not include $150,000 in federal Airport Improvement
Program (AIP) funding the airport receives annually. Roshak
said his firm has discussed the additional funding with FAA
but encouraged airport sponsor the Port of Hood River to promote
the project, as well. He suggested late summer or early fall
as the most effective times, since the funding is announced
in October. If the funding is programmed this fall, construction
plans could be developed to advertise the project for bid
in late winter or spring 2011, Roshak noted.
John Benton asked if there was a way to influence the annual
total of AIP funding. Roshak said that funding stems from
the number of based aircraft at the airport and its capital
improvement plan, and currently the maximum amount is awarded.
Regarding the present phase of the shift/vacation project,
Roshak noted that most environmental work is completed and
that a conditional use permit required to use Exclusive Farm
Use property for the airport has been submitted to the county.
One issue has not been resolved: some potential cultural resources
have been unearthed in the future runway location, and FAA
is working with the State Historic Preservation Office (SHPO)
to determine if more investigation is needed. That has delayed
completion of the present phase of work. Roshak noted these
potential artifacts appear to be non-tribal but there origin
must be resolved.
The committee reviewed conceptual drawings of the road vacation
and future cul-de-sacs. Mike Doke noted he's been in close
contact with airport neighbor Bud Pepitone, who has expressed
concern about future road maintenance, especially snow removal.
Doke noted that FAA has approved a maintenance access gate
in this area that would allow the Port to maintain its share
of the vacated road. Hoby Streich stressed the Port Commission
has not agreed to that plan.
Michael McElwee asked if fencing would be required around
the airport property, and Roshak responded he would research
the issue.
Erik Huffman noted all striping would need to be removed from
remaining asphalt of the vacated road, and that the road may
need to be sawed to narrow it from 22 feet to 20 feet.
GRASS RUNWAY UPDATE
Doke noted Port maintenance staff is completing installation
of the runway's irrigation system, with grass hydro-seeding
anticipated later in May. The committee encouraged the Port
to keep the system's engineered drawings for future use. They
asked if the runway's surface would be smoothed out before
it opens, and McElwee responded the new grass should help
with that effort.
AIRPORT
ENFORCEMENT POLICY/ORDINANCE 23
McElwee said the Port's attorney is preparing a draft of Ordinance
23 to address airport issues, adding the committee will be
asked to review that draft when it is available. The ordinance
will address access issues and enforcement. Many of these
issues stem from a glider operation that was given a concession
agreement which was not renewed after its first year. He noted
the Port continues to pursue enforcement of an operation plan
that was part of the concession agreement, and anyone witnessing
violations is encouraged to log the information with the FBO.
THROUGH-THE-FENCE
AGREEMENT UPDATE
McElwee said Ordinance 23 is part of a process to resolve
through-the-fence issues identified by FAA. The federal agency
has approved the Port's corrective action plan, which requires
only commercial operations be allowed to access the airport
from private property. The Port plans to install fencing as
part of this effort.
Bill Veatch said that Congress is looking at legislation to
resolve through-the-fence conflicts.
PROPOSED
AIRPORT FENCING
McElwee noted the Port plans to install bollards with metal
cables to prevent airport access from unauthorized entry points.
Doke said he has spoke with Scott Gifford about installing
a barbed wire fence on airport property adjacent to Jeanette
Road, where unauthorized access occurs. Doke added additional
fencing may be installed near the yellow hangar leased by
Insitu to curb access across the runway. Fencing funding was
included in the Port's 2010-11 budget.
2010
SPRING MAINTENANCE ITEMS
Jeremy Young noted that mowing has worked well. The wooden
airport sign needs to be touched up, he added. Benton noted
the Oregon Department of Transportation sign near Windmaster
needs an arrow directing motorists to the airport. The Port's
new budget includes funding for an FBO Building carpet and
gutters at the white hangar used for maintenance. Johnny Young
noted the building's restrooms have been upgraded by the Port.
JET
FUEL PROPOSAL
McElwee reported funding of a jet fuel system is included
in the budget, but the Port Commission must approve a potential
expenditure. Gifford noted that a Beechcraft King Air had
recently stopped at the airport and would have purchased fuel
if available; a second King Air landed at the airport but
would not have taken fuel because of the short runway length.
Several groups, including firefighters, search and rescuers,
Oregon National Guard and Columbia Helicopters would purchase
the fuel if available, he said. Johnny Young said the FBO
receives four to five jet fuel requests each month, a number
that grows to a dozen each month in the summer. This is mainly
helicopter traffic, he explained. Gifford said he is exploring
a tank to store jet fuel and a tanker truck to transport the
fuel to aircraft. The FBO is developing a business plan for
the Port's consideration.
GLIDER
ISSUES
McElwee reiterated that any glider complaints can be logged
at the FBO Building. He added another glider pilot has approached
the Port about executing a concession agreement but has expressed
concern about the past operator's history.
UNSCHEDULED
ITEMS
Dayle Harris as the Port to consider a new airport sign to
help in noise abatement. The sign should read: "500 Feet
AGL Before Turns" and can be placed north of the taxiway
in view of pilots about to take flight. McElwee directed Doke
to work on the sign with Pageworks.
ADJOURN
Streich, Port Commission President, thanked committee members
for their participation and input. Jeremy Young suggested
the next committee meeting be scheduled in July. He adjourned
the meeting at 12:15 p.m.
Port
of Hood River Commission
Meeting Minutes of May 18, 2010
Marina Center Boardroom
5 P.M.
Present: Commissioners Sherry Bohn, Jon Davies, Fred Duckwall, Hoby Streich and Kathy Watson; Attorney Jerry Jaques; from staff, Michael McElwee, Linda Shames, Mike Doke, Laurie Borton and Mellissa Halseth
Absent: None
Media: None
1.
CALL TO ORDER: President Hoby Streich called the meeting to
order at 5:00 p.m.
a) Modifications, Additions to Agenda: Remove Presentation
by Key Development due to illness.
2. PUBLIC COMMENT: None.
3.
CONSENT AGENDA:
· Approve Minutes of April 20, 2010 Spring Planning
Work Session; May 4, 2010 Regular Session; and May 6, 2010
Budget Committee Meeting
· Approve Concession Agreements with Kiteboarding Schools
· Approve Amendment No. 1 to Contract with Century
West Engineering for Work Associated with Orchard Road Vacation
in the Amount of $16,865.31
· Approve Accounts Payable to Jaques, Sharp, Sherrerd,
Fitzsimons & Ostrye in the Amount of $7,888.00 and to
Hanel Development Group in the Amount of $4,003.15 for a Total
of $11,891.15
Motion:
Move to approve Consent Agenda
Move: Duckwall
Second: Davies
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
4.
Commissioner, Committee Reports:
· Airport Advisory Committee: Joe Roshak and Eric Huffman
of Century West Engineering presented the committee with an
update on the Runway Shift and Orchard Road Vacation Project.
Roshak discussed the five-year capital plan stating it has
been updated to include request for additional funds to complete
project construction in fiscal year 2012. McElwee said Ordinance
23 is part of a process to resolve through-the-fence issues
identified by FAA. There was a consensus from the committee
to continue with Ordinance 23 instead of changing Ordinance
22. The FBO is developing a business plan for the Port's consideration
and will bring this plan back to the committee.
5.
DIRECTOR'S REPORT: McElwee highlighted the following areas:
· Schedule - The 2010-2011 Budget Hearing will be held
at the June 1 meeting and brought back to the Commission at
the June 15, 2010 meeting for approval. Executive Director's
annual review will be at June 1, 2010. Commissioners should
complete their evaluation form and return to legal counsel
to be discussed in Executive Session. President Streich suggested
that four staff members come to Executive Session to have
dialog with Commissioners in regards to McElwee's review.
There was a consensus from the Commission to have Linda Shames,
Mike Doke, Laurie Borton and Joe Pounders attend. McElwee
will send Commissioners his updated Work Plan for 2009-2010
later this week for review.
· Waterfront Recreation - School Concessions were allocated
space at their on-site meeting May 6, 2010. All eight schools
will have a presence on the Cruise Ship Dock. Although the
Port cannot commit that this will be the same in future years.
Bellingham Marine will be completing the C-Dock Expansion
project in the next few weeks. Application for Flex Lease
Financing through Special Districts was submitted.
· Waterfront Development - Hood River Juice Company
has requested an extension for a couple more weeks. Commissioner
Davies would like to see the lease wrapped up by June1. McElwee
signed documents to purchase the Jensen Building today and
this transaction should record by the end of the week. McElwee
strongly recommended to the Commission that he seek a zone
change on Lot 1. He believes this should be completed before
IAMP is adopted. IAMP is two-thirds of the way complete. Current
zoning does not allow the proposal given to Insitu. Davies
would like to encourage the City of Hood River to do a citywide
zone modification. Commissioners Bohn, Davies, Duckwall and
Streich directed McElwee to move forward with zoning request.
6.
REPORTS, PRESENTATIONS AND DISCUSSION ITEMS:
· Hood River History Museum - Connie Nice, Museum Coordinator
and Bud Oringdulph, Architect gave a Power Point presentation
in regards to developing more usable museum space. They have
three major areas of concern for their museum. First, they
currently have a Collection Archive Storage that contains
20,000 inventoried items that date back to the late 1800's.
They no longer have storage room to acquire more items. Second,
the Education and Public Programs that are offered cannot
accommodate large tours. The maximum tour is 20-30 people
at one time due to space restrictions. Thirdly, they would
like to revise how the exhibits are presented and would like
to bring unique exhibits to Hood River County but are limited
with space. They have recently received a large donation that
will enable the Museum to expand to remedy these restrictions.
They are requesting from the Commission to consider realigning
the road and repositioning the Marina Green to accommodate
their expansion of the existing building they are now in.
This expansion will allow them to use the existing building
for collection storage, administration and education. They
would then expand around the existing building. They would
use the expansion area for a destination fishing gallery and
adequate parking, which would also provide overflow parking
for soccer and lacrosse sporting events on the Marina Green.
This presentation was first presented to the County Commissioners,
which supported the proposal. County Commissioners directed
Nice to present to the Port Commissioners. Commissioner Watson
asked who would be responsible for paying to have the road
adjusted and Nice explained that the County could possibly
pay to have this completed. Davies was concerned that the
Hood River Yacht Club would not be allowed any space to expand.
He also asked Nice if a large Museum was viable in Hood River.
Nice explained that things have changed dramatically with
museums in recent years. Galleries would be a major component
for Hood River County. Nice said that museums are consumer
driven. The museum would change exhibits frequently to have
consumers return often. Watson was very uncomfortable with
the presentation and Nice clarified that this was a concept
plan only. McElwee stated that he sees this concept as a positive
starting point for discussion. He said that there would be
a number of issues to resolve with ODOT for the Right of Way
Easement before this plan could move forward. He also believes
this would require public input beforehand. Commissioners
will have dialog with McElwee regarding this concept plan
in the future.
· Kiteboarding for Cancer Request for Donation Sponsorship
- Tonia Farman, Director of KB4C discussed a request for a
fee waiver for her event at the Event Site July 9-11, 2010.
Farman explained that all funds raised by participants are
given to KB4C's beneficiaries Celilo Center and Next Door
Inc. She would like to form a Sponsorship/Partnership with
the Port by having all fees waived and listing the Port as
a major sponsor for the event. The event is free and open
to the public. KB4C is a 501(C)(3). Staff will come back with
a recommendation after McElwee and Jaques draft a Fee Waiver
Policy.
7.
ACTION ITEMS:
a) Approve Kite Access Plan for Marina Swim Beach and Direct
Staff to Modify Port Ordinance No. 22: Staff requested public
input on this plan and received five responses. Three responses
were supportive and two were concerned about enforcement and
monitoring the "No Kite Area". Watson suggested
terminating this plan if we found it wasn't working. Watson
would also like to see a monthly review brought to the Commission.
Commissioner Duckwall suggests that we adopt the plan without
modifying Ordinance 22. Nick Stewart from CGKA explained that
there proposal was for a trial period and that CGKA would
be supportive if the Port wished to terminate the trial before
the term is over. Bohn would like to see public notice of
approval of this plan. Davies welcomes feedback to staff.
Motion:
Move to Approve Kite Access Plan for Marina Swim Beach for
a Temporary Policy for a Period of the 2010 Season Subject
to Monthly Review
Move: Bohn
Second: Watson
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
b) Ratify Execution of Sale Agreement and Receipt for Earnest Money by Executive Director and Authorize Executive Director to Sign Bargain and Sale Deed to Chad Muenzer for Two Parcels Adjoining John Weber Business Park:
Motion:
Move to Ratify Execution of Sale Agreement and Receipt for
Earnest Money by Executive Director and Authorize Executive
Director to Sign Bargain and Sale Deed to Chad Muenzer for
Two Parcels Adjoining John Weber Business Park Identified
as Surplus Property Not Required for Public Use
Move: Duckwall
Second: Bohn
Vote: Aye: Bohn, Davies, Duckwall, Streich, and Watson
MOTION CARRIED
8. COMMISSION CALL: Bohn asked when Summer Parking Booths would be opened and she was informed this coming weekend for the Canadian Victoria Holiday. Davies attended a three-hour cruise with the Hood River Yacht Club and was in his first sailing race. Watson stated that she was submitting an advertisement in the Travel Book for Oregon and they have misinformation about the Hood River area. She said that she was happy that we were having a recreation brochure designed. Watson also stated congratulations on the Wasco Building sign being installed after such a ling time. She asked if we could rename the Western Power Building before we put up a monument sign.
9. EXECUTIVE SESSION: The Commission was called into Executive Session at 6:40 p.m. under ORS 192.660(2)(e) Real Estate. The Commission was called back into Regular Session at 8:00 p.m. There was no action taken as a result of Executive Session.
10.
ADJOURN: President Streich adjourned the meeting at 8:00 p.m.
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